This is a service / maintenance or supply contract in Kilgore, Texas. Contact the soliciting agency for additional information.

The East Texas Council of Governments (ETCOG), through its regional public transportation division, GoBus, is issuing this Request for Proposal (RFP) to solicit qualified vendors to supply, deliver, and, where applicable, unload, set up, connect, assemble, or calibrate maintenance equipment for GoBus' newly constructed maintenance and operations facility located in Kilgore, Texas. GoBus provides essential rural and regional transit services throughout a multi-county area in East Texas. The new maintenance facility is a critical investment in the agency's ability to maintain and expand transit service reliably and efficiently. Equipping this facility with modern, durable, and safe equipment is a key milestone in supporting GoBus' long-term operational needs, including preventive maintenance, corrective repairs, and fleet servicing. The purpose of this RFP is to secure one or more vendors who can provide equipment that meets GoBus' technical, operational, safety, and budgetary requirements. Vendors are encouraged to propose comprehensive, cost-effective, and innovative solutions that support efficient transit fleet maintenance operations and align with applicable industry standards. PROPOSAL INFORMATION AND SCOPE OF WORK AWARDS & CONTRACT Due to the variety of items requested in this RFP, ETCOG reserves the right to award multiple vendors in order to effectively meet the full scope of purchase needs. However, ETCOG will make every effort to group and bulk items where feasible to minimize the number of awards and support cost efficiency for vendors. Additionally, vendors should be aware that awards may include the option for a longer term agreement to accommodate ongoing procurement of items necessary for future maintenance and operational needs. EXPERIENCE AND ELIGIBILITY Only individual firms or lawfully formed business organizations may apply (This does not preclude a respondent from using consultants). ETCOG will contract only with the individual firm or formal organization that submits a proposal. Vendors must have a minimum of three (3) years of experience providing tools and maintenance shop equipment to like businesses. Vendors must not be debarred or suspended from doing business with governmental entities in the State of Texas. Vendors shall have or be able to secure and maintain at their sole expense all licenses and permits as may be required to provide the services or supplies described in this RFP, including but not limited to, a license to do business in the State of Texas. EQUIPMENT The selected vendor(s) will be responsible for supplying new, high-quality maintenance equipment suitable for servicing the range of public transit vehicles operated by ETCOG, including light-duty and medium-duty buses and vans. A full summary of fleet specifications is provided in Table B on page 6 for reference. Table A below lists the equipment items ETCOG is seeking through this procurement. While the descriptions in Table A are intended to guide vendor proposals, they are not prescriptive. Vendors are encouraged to propose items that are equivalent or superior to those listed, provided they meet the operational needs of the GoBus maintenance team, are compatible with the GoBus fleet, and remain cost effective. Every item proposed by the vendor should include all necessary accessories (power cords or other instruments required to power or work the machine or equipment) and associated manufacturer user manuals. Proposer questions concerning this RFP are due Tuesday, July 8, 2025, if not sooner, and must be emailed to Christine Weems, Facilitator at: christine.weems@etcog.org and no one else.