This is a service / maintenance or supply contract in Gainesville, Florida. Contact the soliciting agency for additional information.

Alachua County is soliciting bids from qualified and licensed fire protection service providers in the State of Florida to perform inspections, testing, maintenance, and repairs for fire protection systems across various County-owned and leased facilities. Services include fire sprinkler systems, fire pumps and risers, fire alarm systems, suppression systems (Halon, FM-200, Ansul), and portable fire extinguishers. The awarded vendor will be responsible for conducting scheduled preventive maintenance, responding to service calls, documenting all work in the County's Flow Path work order system, and assisting with equipment labeling using Flow Path-generated QR codes. All services must comply with current NFPA standards, Florida regulations, and County procedures. This contract includes: Quarterly and annual inspections as required by NFPA. Semi-annual and annual servicing of suppression systems. Annual inspections and hydrostatic testing of extinguishers. Timely reporting of deficiencies and incidents. Use of FlowPath for work orders, proposals, quotes, invoicing, and records. Pre-scheduled site visits and participation in kickoff and annual review meetings. All vendors must be properly licensed, conduct site visits prior to bidding, and include all required documentation and pricing in their submissions. Background Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles. Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board. Question Submission Deadline: July 13, 2025, 12:00am Acceptance/Rejection of ITB The County reserves the right to reject any bid which may be considered incomplete, unbalanced, show serious omission, unauthorized alteration of form, unauthorized alternate bids, or contain irregularities of any kind. The County reserves the right to accept or reject any or all Bids in whole or in part, with or without cause, to waive technicalities, or to accept bids or portions thereof which, in the County's judgment, best serve the interests of the County. Additionally, the County reserves the right to award an agreement to a different bidder if a selected Bidder does not execute an Agreement within thirty (30) days after the award to that Bidder of the ITB. The County may allow alterations, modifications, or revisions to individual elements of the successful bid at any time during the term of the Agreement which results from this ITB. The thirty day (30) time period may be extended an additional twenty (20) days where the selected Bidder is unavailable during the initial thirty-day (30) period. Term of Contract and Renewals The resulting Agreement for the Services with the selected Bidder will be effective for the period beginning on the date of the fully executed Contract. Generally, the term will generally begin on October 1, 2025 and continue through September 30, 2026. The County has the option to renew this Agreement for two additional two year-periods at the same terms and conditions outlined in the Agreement. The vendor may choose not to renew with the County provided we have written notice ninety (90) days prior to our fiscal year starting in October 1st for each term renewal. An Agreement as a result of the solicitation shall be deemed effective only to the extent of appropriations available to the County at any time during the Agreement term.