This is a service / maintenance or supply contract in Sarasota, Florida. Contact the soliciting agency for additional information.

The County seeks a Contractor to provide installation, scheduled maintenance, repair, and support services for broadcast and audio visual (AV) equipment. The County anticipates an initial contract term of 3 years. Refer to the Solicitation Documents and Attachments section for minimum qualifications, scope/specifications, and insurance requirements. Pre-Bid Meeting: N/A Question Submission Deadline: August 1, 2025, 5:00pm Any inquiries, suggestions or requests concerning interpretation, clarification or additional information pertaining to the solicitation shall be submitted electronically. Contact Information Frank Berger Procurement and Contracts Specialist Email: fberger@scgov.net Phone: (941) 861-5407 Bids submitted cannot be viewed by anyone other than the Bidder until the official bid opening occurs. Submitted bids will be made public in accordance with Florida Public Record laws found in Ch. 119, F.S. County shall mean Sarasota County. Offer shall mean the response submitted by an offeror to the County's solicitation. Offeror shall mean the legal entity or individual submitting an offer to the County in response to a solicitation. Offeror may also be referred to in solicitation documents as bidder, consultant, firm, proposer, respondent, vendor, or contractor. Evaluation Committee shall mean those individuals approved by the Procurement Official, or designee, to evaluate offers. 3.6. QUALITY GUARANTEE Unless otherwise specifically provided in the specifications, all equipment, materials and articles incorporated in the work covered by any resulting contract shall be new and of the most suitable grade for the purpose intended. If any product/service delivered does not meet performance representations or other quality assurance representations as published by manufacturers, producers or distributors of such products or the specifications listed in this solicitation, the offeror shall pick up the product from the County at no expense to the County. The County reserves the right to reject any or all materials if, in its judgment, the item reflects unsatisfactory workmanship or manufacturing or shipping damage. Also, the offeror shall refund to Sarasota County any money which has been paid for same. 3.7. RESPONSIBILITY To be responsible an offeror shall have the demonstrated capability in all respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities, equipment, and credit which will ensure good faith performance. The County reserves the right to make such investigation as it deems necessary to determine the ability of any offeror to deliver the goods or services requested in accordance with the solicitation documents to County's satisfaction within the prescribed time. The offeror shall provide information the County deems necessary to make this determination. Such information may include, but shall not be limited to: project references, current financial statements, projected project schedule(s), verification of availability of equipment and personnel, evidence of authority to conduct business in the jurisdiction where services are being provided, and past performance records. The County may review any scope of work with an offeror before accepting the offer. Before award of the contract, the offeror shall furnish to the County an analysis of its prices, if requested to do so. 3.8. RETENTION OF OFFER All offers submitted in response to this solicitation shall be retained by the County. 3.9. IRREVOCABLE OFFER Any offer may be withdrawn up until the due date and time specified on the solicitation summary. Any offer not so withdrawn shall, upon opening, constitute an irrevocable offer for a period of 120 days, unless specifically provided by the solicitation, in which event that time period will prevail. 3.10. INSURANCE Before performing any work, offeror shall procure and maintain insurance listed in the solicitation. The offeror shall submit proof of insurance per the County's specifications, including additional insured, upon request by the County. Failure to submit proof of required insurance within ten (10) business days of request by the County may result in an award being rescinded. 3.11. RESERVED RIGHTS The County reserves the right to accept or reject any or all offers, to waive irregularities and technicalities, and to request clarifications or additional information from offerors. The County reserves the right to accept all or any part of the offer and to increase or decrease quantities to meet additional or reduced requirements of the County. Any sole offer received by the submission date may be accepted or rejected by the County Administrator or designee. In the event the County rejects the sole offer, it may elect to negotiate with any responsible provider. The County reserves the right to cancel a solicitation at any time and to cancel any recommended award or recommended contract at any time prior to execution. Offerors are advised that any person, firm, or other party to whom they propose to award a subcontract must meet all minimum qualifications as stated in the specifications. Unless otherwise stated in the specifications, any contracts resulting from this solicitation are non-exclusive. The County reserves the right, in its sole opinion, to direct purchase items listed in this solicitation. The County reserves the right to request price justification, if, in its sole opinion, offeror has submitted a bid or quote that appears to be unbalanced. Offerors submitting unbalanced bids or quotes (e.g., excessively high or excessively low line items) may be deemed non-responsive by the County. The County may remove materials from a contract and make direct purchases of those materials when the County determines it is in the best interest of the County. The contract price shall be adjusted based on the price of the materials removed and any related indirect costs The County reserves the right to correct formula errors on forms provided by the County for use by the offeror. Any resulting contract may be terminated for convenience by Sarasota County by giving written notice to the offeror thirty (30) days in advance of termination, unless otherwise specified in the contract. 3.12. ADDITIONAL INFORMATION The County reserves the right to request clarifications or additional information from any offeror. Specific questions may be addressed to each of the offerors as applicable. 3.13. PROTESTS Protests are processed in accordance with the procedures set forth in the Sarasota County Procurement Code. In the event of a protest of the terms, conditions and specifications, the County may issue an addendum indicating that a protest has been filed and extending the due date. 3.14. CONTACT WITH COUNTY STAFF After the issuance of the solicitation, prospective offerors or any agent, representative or person acting at the request of such offeror shall not contact, communicate with or discuss any matter relating in any way to the solicitation with any officer, agent or employee of Sarasota County, including members of evaluation committees, other than the Procurement Official or Procurement Analyst named in the solicitation. Failure to comply with this provision may result in the disqualification of the offeror, at the option of the County. This prohibition begins with the issuance of any solicitation and ends upon issuance of a purchase order or execution of the contract, whichever comes first, or upon cancellation of the solicitation. Violation of this prohibition may result in the offeror being considered non-responsible. Notwithstanding the forgoing, during the negotiation period, offeror may communicate with those members of County staff, consultants, or third parties designated by the County. The County may unilaterally extend a Term Contract up to ninety (90) days beyond the expiration date of the existing contract. The unit prices in effect on the last day of the contract shall remain in effect for the contract extension period.