Renovation of a detention facility in Ellsworth, Kansas. Completed plans call for the renovation of a detention facility.

Request for Quote Ellsworth Correctional Facility Replacement of AC Units - Bldg 1 Question Deadline 08/19/2025 Before the end of the day, Questions requesting clarification of the bid must be submitted in writing to the Procurement Officer and Answers to questions will be available in the form of an addendum on the Procurement and Contracts' website SCOPE: Ellsworth Correctional Facility is seeking competitive bids to replace 2 rooftop ac units and 2 evaporators. All bidders shall provide in writing the specifications and performance of the work that will be performed. The contractor shall be responsible to obtain any Construction Approvals prior to starting work. A walk through shall be completed at the completion of the scope of work. Scope of Work: o Demo Existing Split System o Provide & Install 20 Ton Split System for Admin area o Provide & Install 50 Ton Split System for Clinic area o Fabricate & Install Insulated Ductwork from Air Handler unit to existing duct o Provide & Install Steel Stands for outdoor units o Provide & Install Condensate Drains to existing drains o Provide & Install Refrigerant Linesets and Refrigerant Specialties o Provide & Install R454 Refrigerant o Crane for Lifting Operations All labor to complete work during normal business hours to existing codes o Clean up of work area Failure to notify the Procurement Officer (Event Contact) of any conflicts or ambiguities in the Bid Event may result in items being resolved in the best interest of the State. Any modification to this Bid Event as a result of the pre-proposal conference, as well as written answers to written questions, shall be made in writing by addendum and dispatched to all bidders associated to this event. Only written communications are binding. 1. To receive consideration for award, one copy of the "Event Details", properly completed, must be returned to and received by Procurement and Contracts no later than the specified closing time. (Hard copy "Event Details" responses must be signed.) 2. All prices, terms, and conditions shall be shown. Prices, terms, and conditions not shown or presented after closing will not be considered in the evaluation. 3. Prompt payment discounts will not be considered in determining the low bid. 4. Bid results will not be given to individuals over the phone. Results can be obtained by attending the public bid opening. If unable to attend the public bid opening, bid tabulations can be obtained by sending an e-mail to tabsheets@ks.gov or in writing to Kansas Procurement and Contracts, Attn: Bid Results, 900 SW Jackson, Ste. 451, Topeka, KS 66612-1286. Please reference the Bid Event number on the request. There is no charge for individual tabsheets. Copies of individual bids may be obtained under the Kansas Open Records Act by calling (785) 296-0002, requesting an estimate of the cost to reproduce the documents, and remitting that amount to the above address. Upon receipt of the funds, the documents will be sent. 5. Faxed bid responses are not acceptable for bids in excess of $25,000. FAX: (785) 296-7240 6. Products delivered, which have deviations not listed, will be rejected and the order canceled. 7. The brand names shown are given only to assist in identifying the type and quality of product required. Bids on comparable brands are invited. 8. The specifications were written with the intent of permitting competitive bidding. Procurement and Contracts reserves the right to waive minor deviations in the specifications which inadvertently restrict bidding to a single manufacturer (or vendor) or when such deviations do not alter nor deter the Agency from accomplishing the intended use or function. However, it shall be the bidder's responsibility to advise Procurement and Contracts of any specifications, language, other requirements, or any combinations thereof, which restricts or limits bidding. Such notification must be submitted in writing and must be received by the Procurement Officer (Event Contact) no later than five (5) days prior to the bid closing. Each bid shall include descriptive literature and specifications on the product bid. However, the providing of this material shall not be considered a substitute for listing deviations. 9. Delivered FOB Destination, Prepaid and Allowed (A Bid Guaranty IS Required for this project: A bid guaranty in the amount of 5% of total amount bid shall be submitted by all bidders to ensure faithful performance with the conditions of this RFQ and/or ensuing award. A bid guaranty must be one of the following: (1) certified or cashier check or certificate of deposit payable to the State; or (2) a properly executed bond payable to the State. A check or certificate of deposit bid guaranty shall be returned after a vendor has entered into a binding contractual relationship with the State unless the guaranty shall serve as a performance guaranty. If the successful vendor fails or refuses to enter into a written agreement, the State shall retain as liquidated damages the bid guaranty. A check or certificate of deposit bid guaranty of an unsuccessful vendor will be returned after a contract is executed with the successful vendor Performance Bond: The Successful Bidder shall file with the Director of Purchases a Performance Bond in an amount equal to one hundred percent (100%) of the price bid as security for the faithful performance of this contract and as security for the payment of all persons performing labor and furnishing materials in connection with this solicitation. The guaranty shall be returned to the Contractor upon the completion of this contract subject to total or partial forfeiture for failure to perform adequately the terms of this contract. If damages exceed the amount of the guaranty, the State may seek additional damages. Note: A Performance Bond is not required for Projects with a total price below $40,000.00. Necessary bond forms will be furnished by Procurement and Contracts and can be completed by any General Insurance Agent. Bonds shall be issued by a Surety Company licensed to do business in the State of Kansas.