This is a service / maintenance or supply contract in East Amherst, New York. Contact the soliciting agency for additional information.

CONTRACT TERM: From JANUARY 1, 2026 through DECEMBER 31, 2026. Send all questions concerning this bid to rbowser@williamsvillek12.org. The Board of Education reserves the right to reject any or all bids. 1. All bids received after the designated time stated in the specifications will not be considered by the Board of Education and will be returned to the bidder unopened. 2. The Board of Education is exempt from paying Manufacturer's Excise, Federal or State Sales Tax and, for that reason the Bid Price shall not include any tax on the items specified. The Board of Education will sign an exemption form covering the tax, if any, applying to the items covered by these specifications as may be required by law. 3. Each bidder, by presenting a bid under these specifications, binds himself to make positive that all goods and/or services are fully up to standard or standards set up by these specifications, and should it be discovered at any time from the date of the contract that such goods or services are not up to standard, the Board of Education shall have the right to have such goods and/or services replaced by others conforming to standard requirements, the sole expense being borne by the bidder. 4. The Board reserves the right to waive informalities, or to reject any or all bids as the best interest of the school district may require. 5. The quantities required under these specifications are indicated as estimates. The District reserves the right to increase or decrease the various quantities on the basis of calculated unit prices derived from the bids or due to budget constraints. 6. Where items or articles of equipment or supplies are designated as manufactured by a specific manufacturer, it is to be understood that the article as specified represents an accepted standard, but it is not the intention to limit competition thereby. Items delivered by successful bidder must be equal in all respects. If the bidder proposes a substitute for the item called for on an "or equal or approved" basis, the determination of whether it is the equal shall be at the sole discretion of the Board of Education. When bidding alternates, manufacturer brand names and item numbers must be indicated on the bid form. Samples for alternate supply items must be submitted with the bid when practicable. Manufacturer specification sheets must be submitted for alternates on equipment. The District reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five (5) days of request. 7. The Board of Education reserves the right to award the bid to on either an item-by-item basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district after factoring in the administrative costs to the District. The award will be made to the lowest responsible bidder(s) on the specifications. The District reserves the right to not make an award on any particular item where pricing offered is not advantageous to the District. 8. Bidders are required to disclose any family or other close personal relationships with District administrators or Board members. 9. The Notice to the successful bidder by the issuance of our purchase order or letter will constitute and create a contract to furnish the materials, supplies, equipment and/or services set forth in the bid. 10. Photocopies of bid proposal will not be accepted. 11. All bids are to be NET prices FOB Destination Williamsville. NO Shipping Charges. NO Fuel Surcharges. 12. Only District terms and conditions apply to bids. The District will award items accordingly to avoid creating multiple small orders but reserves the right to reject any bid with minimum order requirements. The District reserves the right to reject any bid with revised terms and conditions or added stipulations. 13. The supplier is required to notify the individual schools about back orders. The District reserves the right for the individual schools to decide whether or not to accept the back order at the bid price or to cancel the order.