This is a service / maintenance or supply contract in Frankfort, Kentucky. Contact the soliciting agency for additional information.

The City of Frankfort will receive sealed bids for Janitorial Services for the new Transit Center (510 Clinton St.) commencing with the execution of a contract between the City and the successful bidder. SCOPE OF WORK The City of Frankfort/ Frankfort Transit has constructed a new facility that includes a public lobby and administrative office on the first floor of a four story parking garage. Janitorial services will be needed in order to accommodate the public beginning December 1, 2025. General aspects of the building are as follows: Public Lobby (2,000 sq. ft.): Polished cement flooring Concrete block and drywall One (1) elevator serving all four levels Two (2) stairwells (connecting all 4 levels) Two (2) windows in the Public Lobby and four (4) windows in the northeast stairwell Two (2) glass entry doors - one single door and one double door Vending machines Two (2) standing tables Four (4) trash/recycle stations Two (2) sanitizer receptacles Three (3) hospital grade vinyl seating areas (each area includes a bench seat and two tandem seating arrangements with end tables) Children's station (area includes small toy totes and books) Men & Women's public restroom Five (5) porcelain toilets One (1) porcelain urinal Two (2) large two stainless steel faucets sink Two (2) large mirrors Graffiti and scratch resistant partitions One (1) drinking fountain with bottle filling station Two (2) baby changing stations Three (3) feminine napkin waste receptacles Four (4) hand soap dispensers Two (2) sanitizer dispensers Four (4) hand air dryers Water resistant ceiling and walls with floor drains Janitor closet with mop basin located near restrooms for easy access Administrative Office (3,000 sq. ft.) Polished cement flooring Concrete block and drywall Three (3) Windows Two (2) sanitizer receptacles Four (4) office spaces (Dispatch, Front Lobby, Assistant Superintendent, Superintendent) Dispatch: Three (3) cubicles each containing a work station and garbage can One recycle can Front Lobby: Office includes built-in cabinets and Formica desk with public facing bullet resistant glass and another bullet resistant glass window facing the public lobby One garbage/ one recycle can Assistant Superintendent: Office includes one L shaped desk and one credenza One garbage/one recycle can Superintendent: Office includes one L shaped desk and one credenza One garbage/one recycle can Six person conference table and chairs Staff Unisex Restrooms Three (3) porcelain toilets Three (3) porcelain sinks with stainless steel fixtures Three (3) mirrors One (1) drinking fountain with bottle filling station Three (3) hand soap dispensers Three (3) paper towel dispensers Utility closet located near restrooms for easy access Training/ Break Room Training room includes tables and seating for 30 staff Round tables will be used regularly (when not set up for training) for staff break room Training room includes a small kitchenette with a stainless steel sink, microwave, and refrigerator. Kitchenette countertops are granite Cabinets are Formica Other Rooms: Staff Hub: Mop station location Thirty lockers Washer/Dryer Staff Mailboxes Staff Information Boards Server Room, Filing Room & Storage Room Exterior: (3) Garbage cans (2) Cigarette receptacles Sidewalk at front of building for loading/unloading passengers Elevator (2) Stairwells Bids must be signed and submitted in the same required format. Submit one (1) electronic copy if using E-Bidding. After uploading your bid, Bidders are encouraged to verify the successful upload of the document. Bids must be received by the designated date and time and none will be considered thereafter. The City of Frankfort, Kentucky reserves the right to reject any and all bids received, and to select that bid which it determines to be in its best interest. The award of this bid will be made on the basis of the lowest evaluated bid price as permitted in KRS 45A.365. All bid forms, information, and specifications regarding this bid are available from the Purchasing Office. Bidders are encouraged to submit their bid in a sealed envelope, and the bidder is advised to clearly mark the sealed bid with the bid number and description, opening time and date listed above. The City of Frankfort, KY is not responsible for the premature opening of, or the failure to open, a sealed bid not properly addressed or identified. This bid package is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation be Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The bid package is subject to a financial assistance between the City of Frankfort, the Kentucky Transportation Cabinet's Office of Delivery, and the Federal Transit Administration. Question Deadline 11/05/2025 at 5:00 PM ET Written communications should be addressed as follows: City of Frankfort Attn: Angela Disponette 315 W. Second St. Frankfort, Kentucky 40601-0697 adisponette@frankfort.ky.gov. Requests may be submitted in writing by email to adisponette@frankfort.ky.gov. Bidders shall seek clarification of any ambiguity, conflict, omission, or other error in this bid "in writing." Oral comments or communications do not form any part of this bid offering. Questions should be addressed to the Finance Purchasing Agent in writing. If the answer materially affects this procurement, the information will be issued in an addendum no later than November 5,2025. Addendums and question responses will be posted online and correspondence will be sent to all bidders that submitted a "Confirmation of Receipt" via email. Right to Reject and Award Bid The City of Frankfort, Kentucky reserves the right to reject any and all bids received in response to this bid offering, and to waive any informality in this bid offering. The award of a contract shall be at the sole discretion of the City of Frankfort, Kentucky. The award will be made to the responsible bidder whose bid is determined to be the most advantageous to the City, taking into consideration the evaluation factors set forth in this bid package, if any. The City of Frankfort may make the award without further discussion of the bids submitted. Therefore, the bid should be submitted initially on the most favorable terms which the bidder can bid with respect to price, product, service, and technical capability. The contents of the bid of the selected bidder will become the basis for the City of Frankfort, Kentucky's contractual obligation when the award is made. Late Submissions. A bid received at the place designated in the invitation for the receipt of bids after the exact time specified for receipt will not be considered unless it is the only bid received or it is received before award is made and was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of bids. The City must determine that the late bid was due solely to mishandling by the City after receipt at the specified address. Term of Contract The Contract shall commence on the date of execution by both parties and terminates after three (3) years. The City shall have the right to extend this Contract for an additional two (2) years upon the same terms and conditions, subject to parties' negotiation of new price for the extended term. In order to exercise its right to extend this contract, the City shall give the Contractor written notice of its desire to so extend not less than thirty (30) days prior to the expiration of the original term of this Contract. a. A bid guarantee from each bidder equivalent to five (5) percent of the bid price. The "bid guarantees" shall consist of a firm commitment such as a bid bond, certifies check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of his bid, execute such contractual documents as may be required within the time specified. b. A performance bond on the part to the Contractor for 100 percent of the contract price. A "performance bond" is one executed in connection with a contract to secure fulfillment of all the contractor's obligations under such contract. c. A payment bond on the part of the contractor for 100 percent of the contract price. A "payment bond" is one executed in connection with a contract to assure payment, as required by law, of all persons supplying labor and material in the execution of the work provided for in the contract. Payment bond amounts required from Contractors are as follows: (1) 50% of the contract price if the contract price is not more than $1 million; (2) 40% of the contract price if the contract price is more than $1 million but not more than $5 million; or (3) $2.5 million if the contract price is more than $5 million. d. A cash deposit, certified check or other negotiable instrument may be accepted by a grantee in lieu of performance and payment bonds, provided the grantee has established a procedure to assure that the interest of FTA is adequately protected. An irrevocable letter of credit would also satisfy the requirement for a bond.