This is a service / maintenance or supply contract in Sioux Lookout, Ontario. Contact the soliciting agency for additional information.

The Municipality of Sioux Lookout is seeking quotations from qualified contractors for snow plowing and sanding (ice control) services at various municipal facility parking lots. The purpose of this RFQ is to supplement the Municipality's own winter maintenance operations with contracted services as needed, ensuring timely and efficient snow clearance for public safety. Contractors are invited to provide pricing and information as outlined in this document for the winter season November 2025 through April 2026 (with potential extension by mutual agreement). The scope of work includes all labor, equipment, and materials necessary to plow snow and apply sand/salt on specified municipal parking lots and access driveways. Key aspects of the required services are: Snow Plowing: Clearing snow from the surface of parking areas and designated access routes at the listed facilities. Snow shall be pushed to designated piling areas on-site (as identified by the Municipality) such that it does not block driveways, fire routes, or pedestrian access. Note: Snow hauling/removal from the site is not included in this contract and will remain the Municipality's responsibility as needed (contractors should pile snow in agreed areas for later removal by Public Works). Sanding/Ice Control: After plowing, applying an appropriate sand or sand-salt mixture on pavement surfaces to improve traction and prevent ice build-up. Materials and application rates must be sufficient to ensure public safety in parking and walkway areas adjacent to the lots. Sanding shall be performed following plowing operations or as required due to icy conditions such as freezing rain or melt-refreeze cycles, including stand-alone sanding call-outs when plowing is not required. Trigger for Service: Typically, Snow clearing operations will commence after approximately 50 mm (2 inches) of snowfall accumulation or as directed by the Municipality. The contractor is expected to monitor weather conditions and respond promptly when service is required. In the event of continuous or heavy snowfall (e.g. a 100 mm snowfall event), multiple plowing passes may be needed; priority areas should be kept clear throughout the storm to maintain access. Ice Events: When icy conditions occur without significant snowfall, sanding/ice-control services may be requested separately by the Municipality and shall be carried out under the same response-time expectations. Timing: Many of the facilities serve the public during daytime hours (generally 8:00 a.m. - 4:30 p.m. on weekdays, with some earlier openings as noted). Therefore, snow clearing must be completed before each facility's opening time whenever feasible (see Section 3 for specific site priorities and times). This may require overnight or early-morning work (e.g. plowing in the pre-dawn hours for an overnight snowfall) to ensure lots are clear by morning. Coordination: The day-to-day coordination for plowing and sanding services will be managed by Meredith Culham, Recreation & Culture Department. All service notifications, call-outs, and completion confirmations shall be directed to her (contact information to be provided at time of award). In most cases, the contractor should automatically proceed to clear the designated sites when a snowfall meets the trigger criteria. For less severe weather or special circumstances, the Municipality will call-out or confirm the need for service. A response time of 4 hours or less from the call-out is expected for major snowfalls, with quicker response for high-priority locations if necessary to meet opening deadlines. Site Cleanup: The contractor is responsible for leaving the sites in a safe condition. This includes clearing snow to the edges of lots, clearing entrances/exits, and avoiding blocking any fire hydrants, doors, or garbage enclosures. Walkways immediately adjacent to the parking lots (leading to building entrances) are excluded from this RFQ (they are handled by others), unless explicitly noted. However, plowed snow must not be left blocking sidewalks or building access points. Reporting: After each service event, the contractor shall inform the Public Works Department of completion (e.g. email or text confirmation) and note any unusual conditions or if additional city assistance is needed (for example, if cars obstruct certain areas or if snow piles are reaching capacity).