Site work and paving for a mixed-use development in Carmel, Indiana. Completed plans call for site work for a golf course; playground / park / athletic field; for paving for a playground / park / athletic field; sidewalk / parking lot; and sidewalk / parking lot.

Provide and deliver all materials and components required to furnish and install one (1) commercial grade pergola system, including associated beams, posts, louvers, gutters, operating systems, and accessories as detailed below. No posts shall be located inside of the pergola footprint. Louvers will have 175 degree rotation capability for optimal light and shade. Motors for louvers will be protected under the structure. No quoter may withdraw any quote within a period of sixty (60) days following the date set for receiving quotes. Contract will be awarded to the lowest responsive and responsible quoter. Contract: The legal agreement(s) executed between City and the Successful Quoter(s). The Contract will include all the conditions and requirements set forth in this Request for Quotes and any Addenda to the Request for Quotes, any Special Terms and Conditions and standard terms and conditions contained in the sample Goods and Services Agreement attached to this Request for Quotes. If one is scheduled, a Pre-Submittal Meeting will be held at the date and time stated in the timeline of this solicitation. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position. Payment discount periods shall be computed from the date of receipt of the material/service or correct invoice, whichever is later, to the date City's payment warrant is mailed. Unless freight and other charges are itemized, any discount provided shall be taken on full amount of invoice. Payment discounts of twenty-one calendar days or more shall be deducted from the proposed price in determining the price points. However, the City shall be entitled to take advantage of any payment discount offered by a vendor provided payment is made within the discount period. The payment discount shall apply to all purchases and to all payment methods. Question Deadline 11/05/2025 at 12:00 PM ET Questions regarding this solicitation must be submitted to the online. All questions and responses will be publicly posted to the online. Quoters must submit questions by the Questions Deadline. Telephone inquiries will not be accepted. The City of Carmel will respond as completely as possible to each question. Questions and answers will be posted as soon as available. The names of respondents who submit questions will not be disclosed. All clarifications will be available in the Question and Answer and Addenda Sections in the portal, only the information in these sections should be used in preparing a quote; verbal communications and other written documents intended to clarify and interpret will not legally bind the City. The City does not assume responsibility for the receipt of any clarifying information. Quoters must periodically check for updates. The City of Carmel reserves the right to hold any or all quotes for a period of not more than sixty (60) days and said quotes shall remain in full force and effect during said period. The City of Carmel reserves the right to reject all quotes or cancel this solicitation in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with IC 5-22-18-2.