Site work and new construction of a mixed-use development in Waldport, Oregon. Completed plans call for the construction of a one-story above grade theater / auditorium.

Lincoln County School District is requesting proposals utilizing a Construction Manager/general Contractor (CM/GC) process for the Auditorium of the Waldport High School. Last day to submit questions for clarification December 29, 2025 -Time 11:00 AM CONSTRUCTION BUDGET: The construction budget will not exceed $36,000,000 ($12,000,000 per site). The CM/GC shall provide the services described in the sample contract document, CM/GC Sample Agreement between Owner and Construction Manager as Constructor where basis for payment is the Cost of the Work plus a Fee with a Guaranteed Maximum Price, as well as the following: 1 INTEGRATED APPROACH: 1.1 An integrated project team approach shall be required. Thisincludes: o Participating in design meetings led by architect/engineer to help establish project budgeting, material availability and best value considerations. 2 PRECONSTRUCTION SERVICES: 2.1 Upon authorization to proceed, provide preliminary evaluation of the budget, program and other documents prepared by architect/engineer and their consultants. 2.2 At 100% Schematic Design, CM/GC will consult with the Owner and the Design Team regarding design and construction planning for the work, selection of materials and systems, construction feasibility, materials and labor availability, time requirements, costs, Alternative designs and materials, budgets and economics. Attend meetings with the Owner and Design Team to be held at architect/engineer's office or via online meeting. 2.3 At 100% Schematic Design, CM/GC will provide a cost estimate which will be reconciled with the SD estimated provided by the design team's cost estimator. 2.4 At 100% Design Development, CM/GC will update the SD cost estimate and reconcile it with the updated estimated provided by the design team's cost estimator. 2.5 Review and provide advice on the Design Team's documents for completeness, and adequate detailing. 2.6 Implement a cost-loaded scheduling system for use during the preconstruction and construction phases. 2.7 Implement all long-lead procurement items and recommend and implement an early purchase phase project approach if warranted. 2.8 The Newport High School project will be built under the jurisdiction of the City of Newport Planning & Community Development. The Waldport and Toledo Projects will be built under the jurisdiction of Lincoln County. The CM/GC will submit for and obtain all required permits and retain copies for the Owner's permanent files. All plan check and building permit fees and any required System Development Charges will be paid by the Owner. All other permit fees will be applied for and paid for by the CM/GC. 2.9 Perform labor, vendor and supplies analysis. Develop bid packaging strategy that encourages maximum participation by Minority and Women Owned Emerging Small Businesses Enterprises; local contractors, subcontractors, vendors and labor resources as well as diversity of workforce. Implement bid process that conforms to the Owner's requirements. 2.10 It is anticipated that the work of the Project shall be divided into bid packages consisting of separate trade contracts, with the CM/GC acting as the general contractor to these separate subcontractors. Recommend bid package strategy to the Design team. Perform subcontractor, supplier and labor analysis. Develop interest in the project and provide lists of possible subcontractors and suppliers. Encourage maximum participation by local contractors, suppliers, vendors, and labor resources. Develop a bidder prequalification process. 2.11 Develop a Guaranteed Maximum Price proposal for each of the three projects based on 100% completed Construction Documents prepared by the Design Team. 2.12 Publicly advertise and competitively bid all the work of the Project to the subcontractors, as stated in the Special Provisions of this RFP and per public bidding requirements. The subcontracts will be between the CM/GC and the subcontractors. The schedule for the Project will be guaranteed by the contract between the Owner and the CM/GC. The contract and/or subcontracts will contain liquidated damages provisions, in the event of late completion. 2.13 Distribute bid documents and addenda prepared by the Design Team. Include subcontract and bidding conditions particular to the CM/GC's operations and in keeping with public contracting requirements. Facilitate bidder questions and responses. Conduct Pre-Bid Conferences and site visits. 2.14 Receive and publicly open all bids and conduct bid analysis. Award contracts. Conduct Pre-Construction Conferences. These bid packages shall be bid and awarded in conformance with State of Oregon Public Contracting Code and Model Public Contracting Rules. 3 CONSTRUCTION PHASE SERVICES: The CM/GC shall manage the construction, specially including, but not limited to the following: 3.1 Provide all construction supervision, coordination, inspection, labor, materials, tools, construction equipment and subcontracted items necessary for the Project. 3.2 Establish procedures for submittals, requests for information, payment requests, change orders and other procedures. Maintain logs, files and other documentation. 3.3 Maintain and update the Master Schedule. 3.4 Conduct regular site progress meetings with the Owner and Design Team representatives, at least monthly. Promptly produce and distribute minutes of all such meetings. 3.5 Coordinate the work of subcontractors and vendors. Provide regular and on-going quality inspection, ensuring that the work complies with the contract documents and all applicable codes and regulations. 3.6 Establish a change order processing system. The Owner expects a Guaranteed Maximum Price to include any contingency for the CM/GC's use to cover cost considered reimbursable as cost of the work under the CM/GC contract, and no change orders for that work would be necessary. Any change orders may include such things as changes in scope of work, systems, kinds and quality of materials, finishes or equipment at the request or upon approval of the Owner. No other changes orders will be issued. 3.7 Establish and implement a cost reporting system that tracks and reports status of Subcontractor, vendor and supplier payments, change orders, contingency and overall project budget status. 3.8 Report progress of the work and recommend such action as may be necessary to keep the project on schedule and within budget. Review all subcontractor requests for time extensions and make recommendations to the Owner. 3.9 Establish a subcontractor payment process. Inspect the work to verify the status of work performed and materials stored, and certify all subcontractor payment requests. Use cost-loaded CPM schedule for calculating subcontractor payments. Verify compliance with prevailing wage rate requirements. 3.10 Provide comprehensive Monthly Payment reports, including cost status, quality control reports, RFI, submittal and potential change order status and status of outstanding issues. 3.11 Establish and maintain Quality Control (QC) program. 3.12 Establish tracking of and participation of local subcontractors, vendors, suppliers and local labor force. Provide monthly summary report in a format agreeable to the Owner. 3.13 Establish and implement Drug Testing and Safety Plans in accordance with State Law 279C.505(2). 3.14 Provide training to the Owner's operational and maintenance staff. Prepare Operations and Maintenance Manuals and As-Built Documentation on marked up copies of the contract documents including drawings and specifications, as defined in the contract documents. 3.15 Upon completion of the project, provide the Owner with a Final Report and Final GMP Reconciliation. 3.16 Prior to the end of 30 days after a certificate of occupancy is provided to the Owner conduct a review meeting with the Owner and Design Team to review whether it was actually in the best interest of the Owner to use the Alternate Contracting Method (CM/GC) for the project. 3.17 Prior to completion of the one year warranty period conduct a review of the project with the Owner and the Design Team to identify any issues that are covered by the warranty and in need of correction, repair, or replacement. 3.18 All services must comply with federal safety and health standards under the Occupational Safety and Health Act of 1970 (34 CFR 75.609), maximize the efficient use of energy (CFR 34 75.616), and comply with the Americans with Disabilities Act 28 CFR Part 36. 4 COORDINATION OF CONTRACTS The above is considered as a general overview of the scope of services expected from the CM/GC, but is not intended to relieve the CM/GC of professional responsibility to perform services in all areas necessary for the Owner to have a completed, fully operational Lincoln County School District Central Campus Building, meeting or exceeding its current condition, on schedule and within budget, at the end of the contract term.