Site work, paving and new construction of a mixed-use development in Oak Ridge, Tennessee. Completed plans call for the construction of a medical facility; for site work for a medical facility; sidewalk / parking lot; and for paving for a sidewalk / parking lot.

The City of Oak Ridge is soliciting bids for the provision of all labor, materials, supplies, tools, equipment, and other incidentals necessary for the construction of a community outreach building and parking area at the new Free Medical Clinic Building (former Armory Site - 1790 Oak Ridge Turnpike). The scope of work is set forth in the attached project specifications, project drawings, and sample contract. This project entails the provision of all labor, materials, supplies, tools, equipment, and other incidentals necessary for the construction of a community outreach building and parking area at the new Free Medical Clinic Building (former Armory Site - 1790 Oak Ridge Turnpike) in accordance with the specifications and drawings. Bidders may withdraw this bid upon written or electronic request received by the City before the time fixed for opening the bids. Such written requests must be signed by a company official on company letterhead and indicate the specific bid project and bid price to be withdrawn to verify the bidder's identity. Oral withdrawal requests made in person or by telephone shall not be honored. Withdrawal requests must be made in writing. Each bid shall be accompanied by a bid guarantee payable to the City in the amount of ten percent (10%) of the total bid amount. The form of the bid guarantee shall be a bid bond or other suitable instrument (i.e., cashier's check, certified check, or letter of credit). The bid guarantees of unsuccessful bidders shall be returned to them by the City within fifteen (15) consecutive calendar days after executing a contract. Upon a successful bid and contract award, bidder agrees to furnish a Completion and Performance Bond in the amount of one hundred percent (100%) of the contract price with good and sufficient surety or sureties acceptable to the City in connection with the performance of the work under the contract. The form and conditions of said Completion and Performance Bond shall be as prescribed by the City. Work shall be completed in such a manner as to minimize disruption to City activities to the extent possible. Damages associated with any delay in the project would be difficult to determine; therefore, this Contract will have liquidated damages in the amount of $200.00 for each and every day of delay of the work under the Contract. Bidder agrees to furnish a Labor and Material Bond in the amount of one hundred percent (100%) of the contract price with good and sufficient surety or sureties acceptable to the City, for the protection of persons furnishing labor and material in connection with the performance of the work under the contract. The form and conditions of this bond shall be as prescribed by the City. Time is of the essence for this Contract. This project requires a HUD environmental review. While the City anticipates the environmental review to be completed prior to the award of any contract, no work can begin on the project until such time as the environmental review is finalized and approved by HUD. Work shall not commence until the City issues a Notice to Proceed. The selected bidder shall complete its work as soon as practical, but no later than 120 days after the issuance of the Notice to Proceed, unless the parties approve an alternate schedule in writing. Should a bidder find any discrepancies in, or omissions from, the bid documents, or should the bidder be in doubt as to the meaning of any term, the bidder shall at once notify the Purchasing Manager at bids@oakridgetn.gov and obtain an interpretation or clarification before submitting a bid. The bidder must submit such notifications, questions, or clarification requests in writing, preferably by e-mail. Any interpretation or clarification given in accordance with this provision shall be in writing and the City shall distribute it to all known bidders. Only questions answered in writing will be binding. Oral and other interpretations or clarifications will be without legal effect. All questions must be submitted to the Purchasing Manager in writing by January 12, 2026, at 5:00 PM local time. Prices The City reserves the right to reject any and all bids when such rejection is in the interest of the City of Oak Ridge; to reject the bid of a bidder who has previously failed to perform properly or complete on-time jobs of a similar nature; to reject the bid of a bidder who is not, in the opinion of the City, in a position to perform the contract, and to reject the bid of a bidder not submitted in accordance with this Invitation to Bid. Event Bid date description : All bids must be completed and submitted on the Bid Form provided. The bid must include all options in this Invitation to Bid, unless the Bid Form provides otherwise. Bidders shall submit their bids on or before the time set for the opening of bids. Bids received after the time so set are late bids and will not be considered. The City will not accept electronic bids, late bids, unmarked envelopes, and/or incorrectly marked envelopes and will not open such bids.