Renovation of an educational facility in White Plains, New York. Completed plans call for the renovation of a educational facility.

For questions regarding the Specifications, contact Toni Russo, Purchasing Agent at (914-422-2072). Bid date desp- Proposals must include original copy, and an electronic copy (sent to tonirusso@wpcsd.k12.ny.us) Pre-referendum Phase: o Review the District's current Five-Year Plan and BCS. o Assist the District and the District's Architect in developing a proposed capital project that will address the items in the Five-Year Plan and BCS. o Meet with members of the District's Project Team and stakeholders to develop the District's program, scope, and other pertinent aspects of any proposed capital project(s). o Advise the District on the conceptual design of proposed capital construction project(s) and prepare cost estimates of the proposed project(s) prior to Board of Education approval of submitting the proposed project to the District's voters. The District's Architect and the selected Construction Manager shall reconcile their estimates of the cost of the proposed project. o Attend public and site presentations as needed to develop the proposed capital construction projects. o Collaborate and cooperate with any Architect retained by the District for any proposed capital construction project. o Presentation to District Administration and the Board of Education of the District, as needed. Pre-Construction/ Design Phase: o Consult with the Architect and the District regarding the project program, budget, timetable, and advisability of various bidding options. o Set up and administer the online construction management software to manage the flow of construction documents (meeting minutes, RFIs, shop drawings, submittals, etc.). o Assist the District and/or the Architect in selecting consultants (i.e., testing labs), where appropriate. o Report regularly to the District on progress of design and construction documents, budgets, project cash flow and schedules. o Work with Architect and the District to prepare project General/Supplementary Conditions tailored for each project scope of work and consult with the District's attorney for compliance with front end requirements. o Provide independent project cost estimates: i. Pre-Referendum ii. Design Development when the plans are 60% and 90% complete iii. Construction Documents/Pre-bid when plans are 50% and 100% complete The Construction Manager mustreconcile its cost estimate with the cost estimates prepared by the Architect and prepare a report and options for projects over budget. o Develop a construction-phasing schedule, following consultation with the District, to be included in contract documents. o The construction manager will perform a constructability review, and will prepare a summary of key issues, constructability conflicts and risks, recommend design revisions with rationale, provide possible costs impacts and prepare a log that can be tracked and updated during owner, architect and construction manager meetings. o Review construction documents and provide recommendations (possible value engineering depending on the District budget) prior to submission to NYSED and again prior to establishing bid date. o Provide recommendations and package the documents into possible sub- divisions by prime contract category to be included in the contract documents. o Solicit local bidder interest for the projects. o Prior to bidding, assist the District and the District's Architect to identify and include in the construction documents scope(s) of work to be included as Add or Deduct Alternates for purposes of keeping the cost of construction within the District's budget for each project. o Conduct pre-bid conferences. o Conduct pre-award conferences with apparent low biddersto determine Proposer's understanding of bid documents and capacity/experience to complete work. o Assist the District and Architect in evaluating the responsiveness and completeness of construction bids received. o Recommend bidders for contact awards. o After voter approval of any project(s), track expenditures against the approved budget and prepare "cash flow" reports for the District and its financial advisors. Construction Phase: o Provide start-up assistance. o Notify Architect of any suspected deviation from contract documents. o Coordinate activities of utility companies and the regulatory agencies. o Coordinate all utility interruptions with theDistrict. On-site, continuous day-to-day inspection and supervision of all work in process including second shift, holiday and weekend work. o Ensure that contractors follow all applicable Laws, Statutes, Codes and Regulations during construction and maintain required exit pathways. o Coordinate allsite stored material locations and contractor staging. o Coordination of all contractors' activities. o Act as liaison between contractors, the District and their designated representatives. o Monitor the quality of the work and verify compliance with plans and specifications. Identify poor quality and non-conforming work for correction by contractors. o To the extent feasible, prevent unauthorized visitors from entering the site. o Review of contractor safety procedures on an on-going basis. o Develop and maintain a site safety plan for each project site. o Assist in maintaining good relations with surrounding community and ensure construction contractors implement reasonable methods to control dust, noise, lighting, odor, etc. as required by the contract specifications to minimize disturbances. o Solicit, review and approve construction schedules. o Review and validate any time and material work. o Review and process contractor payment applications prior to approval by the Architect and maintain a log of all payments for all trades. o Track expenditures against the approved budget and prepare "cash flow" reports for the District and its financial advisors. o Expeditiously review contractor change order requests and proposals and make recommendations to the Architect and the Board of Education of the District. o Monitor construction schedules and notify contractors to initiate corrective actions to remain on schedule. o Prepare and maintain a master project schedule to be updated weekly. o Log, monitor and review all requestsfor information (RFIs). o Facilitate and expedite submission of allsubmittals and shop drawings and, if not required of the Architect, maintain accurate logs showing status of all submittals and shop drawings showing the status of each at each phase of submission and review. o Maintain a daily log of activities on the jobsite, including but not limited to listing visitors to the job site, weather conditions, and descriptions of occurrences at the job site. o Coordinate and monitor all required site and material testing during construction. Receive and review test reports. Recommend response to any test results failing to meet applicable specifications or requirements. o Notify Architect in advance and coordinate required construction and testing observations to be witnessed by Architect or Engineers. o Conduct weekly contractor site job meetings, including the preparation of meeting minutes and distribution to all parties. o Attend required meetings with the District and Architect. o Prepare and present quarterly progress reportsto the Board of Education. o Maintain documentation and photographs of project progress. The time, date, and location of the photographs must be documented. o Monitor and coordinate the progress of all project record drawings and initiate corrective actions with contractors to keep record drawings current. o Maintain a file of all project documentation to be given to the District at project completion. o Coordinate building occupancies and construction phasing to comply with the needs of the District. o Coordinate punch list inspections and verify execution of punch list items, with final acceptance and sign off indicating compliance with the construction documents. o Assist the District's personnel in assuming operation of all systems, including scheduling of instructional sessions by the applicable contractor as required in the project documents. o Assist the District in exercising guarantees and warranties. o Assist the District in the preparation of the final cost reports. *The list of planholders and/or interested bidders is not being tracked by the stakeholders involved with this project. If you are an interested contractor and wish to be listed as a bidder, please notify our editorial staff at addtobidlist@constructconnect.com.