This is a service / maintenance or supply contract in Portland, Maine. Contact the soliciting agency for additional information.

GENERAL INFORMATION: Invitation for Proposals. The County of Cumberland (hereafter referred to as "County") is soliciting Request for Qualifications (RFQ) proposals for Architecture/Engineering Services for the upcoming project season. These projects include a full roof system replacement for the Cumberland County Jail located at 50 County Way in Portland, and the replacement of a section of windows on the 1992 section of the Cumberland County Courthouse. For the purposes of this project, the County's authorized representative is Bill Trufant, Facilities Director, trufant@cumberlandcounty.org All clarifications and/or questions must be submitted in writing by January 21, 2025 at 2:00 p.m. to the County's Authorized Representative. A response will be made available to all no later than, January 23, 2025 at 2:00 p.m. BACKGROUND: The Cumberland County Jail was built in 1992 and consists of 10 individual roofs covered with stone ballast. These roofs are original in nature and have had some repairs to them over their lifespan. They are all experiencing age-related deficiencies, with minor and sporadic leakage. The Cumberland County Courthouse (stateside) was built in the early 1990's and houses the Maine State Judicial Branch. The windows will be replaced in phases, starting on the North side of the building which includes all floors. These windows have been failing for some time and need to be updated with a more efficient setup. STATEMENT OF PURPOSE: The purpose of this RFQ is to assist the County in selecting an Architect and Engineering firm. The firm selected will be responsible for not only the design phase of these projects, but the overall construction management and project close-out. Submissions will be reviewed by an evaluation team with representatives from the County. Following a review of the submissions received from this RFQ, the County reserves the right to interview any respondent before deciding who will be selected. SUBMISSIONS: The County solicits qualifying submissions from firms who are in the business of providing services as listed in this RFQ. The submission shall include, at a minimum, the following information. Failure to include these items may be grounds for the rejection of the submission. a. Experience in investigating, designing, construction/project management. b. Experience in a similar projects, specifically in corrections, government, or large private corporations. Please list at least three projects and their locations, size of the project, the time it took to complete, and name of references. These listed projects should include work at correctional facilities and higher security facilities. c. Understanding of the regulations, codes, and standards for Criminal Justice Information Services (CJIS) records retention. d. Provide timeframes and deliverables for the projects listed in this RFQ. e. Provide listing and experience for any additional service companies who may be working on these projects, if not solely being completed within the firm. FORMAT: Respondents shall submit two (2) proposals that are concise and specifically respond to the specifications posted in this RFQ. The respondents shall submit proposals with a cover letter signed by an authorized person and the following documents: a. Cover Letter - Signed by an authorized representative of the company b. Executive Summary c. Proposal - within a maximum of 15 pages, no smaller than 12-point font, describe specific capabilities, experience, approaches, and proposed methodologies that demonstrate a clear understanding of the nature of the work to be performed d. Resume of key individuals who will be assigned to the project, including any 3 rd party vendors that will be carried. e. Statement of Experience w/projects listed in the RFQ f. Customer References g. Federal, State, and local permits and licenses h. A/E Fees related to the size and complexity of the projects listed in the RFQ i. Certificate of Insurance with Endorsement Letter SELECTION PROCESS: All proposals received will be evaluated by an RFQ Review Committee. The following criteria, not listed in the order of importance, will be used to determine which integrator best meets the County's needs. The County will evaluate proposals based on the following criteria: a. The qualifications (including education, training, licenses, experience, and past performance) of the Proposer and its agents, employees, and sub-contractors in completing projects of a similar type, size, complexity, and scope. b. The County may consider Proposer'stimely and accurate completion ofsimilar projects within budget. c. The proposal's feasibility is based upon the methodology of the proposed scope of services and projected timelines. d. The Proposer's understanding of the work to be completed, the proposal's clarity, and the Proposer's responsiveness to this RFQ and interview if warranted. e. Customer References EVALUATION CRITERIA: This package is not meant to favor any respondent. It is designed to meet the needs of the Owner. The Owner will weigh the proposals based on the proposer's references, qualifications, and submission provided. In awarding the Project, the review team may take into consideration the proposer's skill, capacity, experience, licensing, previous work record, or other factors the County considers relevant. Inability of the proposer to meet these conditions may be cause for rejection of the submission. Respondents are required to disclose whether any of its owners, directors, officers or principals is, or is closely related to any County employee who has or may appear to have any control over the award, management or evaluation of the contract. INTERPRETATION: Should any discrepancies, omissions, or doubts about their meaning be found in the RFQ specifications or requirements, the Respondent shall notify the County in writing directed to Bill Trufant, Facilities Director, via emailtrufant@cumberlandcounty.org. The County will send written instructions or addenda to all participants in the RFQ process. The County shall not be responsible for oral interpretations. ADDENDA: No one is authorized to amend these documents in any respect by an oral statement or make any representation or interpretation in conflict with their provisions. Any changes to these documents will be issued in writing via Addenda. All respondents shall an acknowledge receipt of any amendments that the respondent must return. The addenda must be signed and attached to the final response. Failure to attach any supplement may result in the rejection of the response. SECURITY REQUIREMENTS: a. Each person who works on both project sites must pass a background/fingerprint test administered by Cumberland County. No persons will be allowed onsite without passing these tests. b. All employees must be badged in order to be onsite. A badge will be distributed once the individual has passed a background check. INSURANCE REQUIREMENTS OF CONTRACTOR: The successful Proposer shall purchase and maintain such insurance as will protect it from claims set forth below that may arise out of or result from their operations under the contract, whether the operations be by them, by a subcontractor, or by anyone employed by them. The successful Proposer agrees to indemnify and hold the Owner harmless from any and all claims, demands, damages, actions, or causes of action arising or to arise against the Owner by reason of the successful Proposer's performance of the contract. Such insurance shall be acquired for and on behalf of the successful Proposer in protecting them from claims for damages for bodily injuries, including sickness or disease, death, and care and loss of services, as well as from claims for property damages, including loss of use, which may arise from operations under the contract, whether such operations be by the selected Proposer or anyone directly or indirectly employed by them. Indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: a. Commercial General Liability with contractual liability coverage in the amount of $1,000,000 each occurrence, $2,000,000 aggregate combined single limit for bodily injury liability and property damage liability. b. Professional Liability with coverage in the amount of $1,000,000 each occurrence, $4,000,000 aggregate combined single limit. c. Automobile coverage. d. Worker's Compensation in statutory amount. (If applicable) Prior to the effective date of this Agreement, the Contractor/Vendor will furnish the County with a current and valid proof of insurance certificate indicating insurance coverage in the amounts required by this agreement. This certificate of insurance shall be on file with the County throughout the term of the agreement. As a condition subsequent to this agreement, Contractor/Vendor shall ensure that the certificate of insurance provided to the County will at all times be current. The parties agree that failure by the Contractor/Vendor to maintain a current certificate of insurance with the County shall be a substantial breach of the contract and payments on the contract shall be withheld by the County until a certificate of insurance showing current insurance coverage in amounts required by the contract is provided to the County. Any policy obtained and maintained under this clause hirty days' notice thereof to the County. County shall, at any time during the period of the Contract, have the right to require that Contractor secure any additional insurance, or additional feature to existing insurance, as Cumberland County may reasonably require for the protection of their interests or those of the public. In such event Contractor shall proceed with due diligence to make every good faith effort to promptly comply with such additional requirement(s). Certificates shall name the Owner as an additional insured on all liability policies. Prior to the start of work, the successful Proposer shall furnish certificates or adequate proof of the foregoing insurance. Certificates furnished by the successful Proposer or their subcontractors shall contain a clause stating, "Owner is to be notified in writing at least thirty (30) days prior to cancellation of, or any material change in, the policy." Such notice is to be sent to Owner's Purchasing Agent. The successful Proposer shall provide a waiver of subrogation for workers compensation and commercial auto policy in favor of the Owner. The company providing insurance for the successful Proposer and their subcontractors must be licensed to do business in the State of Maine and be acceptable to the Owner. The successful Proposer shall be responsible for all losses that fall under any deductibles on required insurance coverage. REJECTION OF SUBMISSIONS: Submissions will be received by Cumberland County. Submissions will be reviewed by an evaluation team with representatives from the County. Any modification, insertion, deletion, or change, except as caused by a County addendum, shall be cause for the rejection of the bid. Should any bidder wish to submit amplifying data with their bid, the bidder should make a statement on the bottom of the proposal that such amplifying material is a part of the bid and attach said material to the submission. INCURRED COSTS: The County will not be liable for any expenses incurred by the responder in connection with the preparation or submittal of a response to this RFQ.