Renovation of a power facility in Rufus, Oregon. Conceptual plans call for the renovation of a power facility.

1 General This is a SOURCES SOUGHT and is for informationalmarket research purposes only THIS IS NOT A REQUEST FOR PROPOSAL QUOTATION OR BID NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 52 This Sources Sought is to gain knowledge of the interest capabilities and qualifications of industry so the government can make informed business decisions We are seeking responses from both large and small business members of industry to include Small Business Small Disadvantaged Businesses to include 8a firms Historically Underutilized Business Zones HUBZone WomanOwned Small Business WOSB to include Economically Disadvantaged WomenOwned Small Business EDWOSB ServiceDisabled VeteranOwned Small business SDVOSB and Veteran Owned Small Business VOSB All interested parties are highly encouraged to respond Reponses to this Sources Sought announcement will be used by the Government to make business decisions and to inform potential future solicitations The North American Industrial Classification Code NAICS for this requirement is 238220 The related size standard is 19000000 Formal Sources Sought Response Due 01DEC2025 at 300 pm PDT 2 Project Background The John Day Powerhouse is internally conditioned and ventilated via a mixture of HVAC systems Most of the existing systems are remnants of the Powerhouses original construction over 50 years ago except for miscellaneous modifications and repairs performed over the years Gate Repair Pit modifications liquid chiller replacements etc The current overall state of the existing HVAC systems is considered poor Numerous key components have either completely failed liquid chiller electrostatic filtration units pneumatic controls or are on the verge of failing pumps control valves isolation valves The failure of the pneumatic controls is one of the more significant issues plaguing the facility OM personnel are having to manually control the Powerhouses main ventilation system modulate outside air intakes manually switchover modes of operation heating or cooling etc This loss of automation is producing poor system performance and in turn is requiring increased OM support To add to these issues few systems comply with current codes and standards including the life safety and fire protection type Missing smoke detection unprotected floor penetrations missing refrigerant monitoring systems lack of automatic HVAC shutdown capabilities during a smokefire event and improper Battery Storage exhaust are just a few examples Additionally space usage and occupancy have both changed over the years and each have had negative impacts on the HVAC systems original ventilation pathways cutoff increased cooling demands on the systems etc 3 Project Scope This project firstly entails complete replacement of the primary and installation of secondary chillers on two chilled water loops that cool the majority of the powerhouse galleries The scrapping of the old system and the installation of new chiller skid packages four skids amounting to nearly 600 tons refrigeration electrical feeds chilled water pumps piping installation and air handler units is scoped with reuse of certain elements of these systems based on provided designs in combination with replacement These systems must be tied into a new automated HVAC control system While the existing systems are water cooled only half of the new systems will be watercooled so roofmounted aircooled condensers in a new location and new installation with all necessary building penetrations passthroughs and piping are part of the scope for this work Secondly additional work comprises the modification of the HVAC system into a comprehensive smoke removal system for the powerhouse including intake and outtake ducting and systematic fire protection measures at all penetrations This work must include integration of the HVAC controls with the building fire protection system The HVAC controls must be a comprehensive integrated digital control system replacing all existing pneumatic control systems Free cooling with passive outside air during cold nights common to the region of Rufus Oregon and for outside air for smoke ventilation entail the scope including modifications to existing intakes and louvers and building penetrations Thirdly small scale HVAC units such as minisplits will be provided for local cooling and heating requirements in specific spaces These units will require their own electrical supplies pipe runs insulation and penetrations These units must also report data to the central HVAC control system Comprehensive smoke control must be provided as part of the work The proposed system must be constructed in an active operational powerhouse with 6000A 138kV busbars and other heavy electrical equipment including at levels below headwater where nuisance water intrusion risks are present Pumps in certain areas must remain operational during the planned work resulting in noise hazards The existing fire suppression system must remain active during the planned work Work includes installation work for ductwork and work to protect floor penetrations in relatively close proximity to electrical busbars so that delineation and safety control of work sites is a priority Newly installed systems must futureproof the installation against future refrigerant phaseouts Work involves extensive structural penetrations and structural modifications necessary to support these penetrations both permanent penetrations for ductwork and plenums and temporary removal of wall sections to remove old equipment and install new equipment Finally temporary cooling must be provided to the powerhouse during the full scope of the work at approximately 50 of the rated tonnage capacity of the chilled water system This will entail portable skid mounted chillers located externally to the powerhouse with temporary passthrus for their electrical supply from the powerhouse and for making connections for chilled water piping to the existing internal powerhouse pipes with cutovers as the work progresses 4 a Anticipated Construction Schedule CENWP intends to advertise 0326 and award 0526 Construction Contract with estimated construction completion by the end of calendar year 2027 b Estimated Construction Cost ECC The current ECC is between 25000000 and 100000000 c Number and Type of Contracts NWP contemplates awarding one 1 Firm Fixed Priced Contract The acquisition strategy decision has not yet been determined Maximum Small business participation is being sought at both the Prime and subcontracting levels d Anticipated Source Selection Process The expected method to determine the best value to the government is Invitation For Bid IFB 5 Project Specific Constraints and Challenges This project requires at least 50 of the cooling systems to remain operational at any time using temporary chillers which must be sourced and connected to the existing chilled water system by the contractor This project requires working in an active powerhouse including installation of ductwork in galleries supporting high voltage busbars and electrical transmission Power production will not cease during the HVAC work This project requires working around critical industrial control systems and fire suppression systems without fully inactivating those systems The project will include a fixed cost line item for asbestos remediation and lead testing as it is expected that asbestos will be found during surveying before work commences The project requires installation of a range of HVAC systems depending on the specific space it is possible that the skillsets between some of the installations single room minisplits and 200TR chilled water systems are sufficiently different that they will need completely different sets of specialists Significant structural penetrations of massive concrete walls in the powerhouse must be conducted as part of the ducting work and on a temporary basis for the removal and installation of certain chiller packages and fan assemblies The HVAC system will also serve smoke removal ventilation functions and must be linked to the fire alarm and suppression control system which meets strict DOD security requirements 6 Questions for Industry a Is there anything in our SOW that would discourage you from bidding b Is there anything in our SOW that would cause enhanced pricing uncertainty c Are there any market conditions or industry practices that you feel the government needs to be aware of 7 Submission Instructions Formal responses to this Sources Sought notice must be submitted electronically via email with SUBJECT Sources Sought W9127N26X1AWD Please email to Cory Pfenning Contracting Officer at coryrpfenningusacearmymil and Aragon Liebzeit Contracting Specialist at aragonnliebzeitusacearmymil before 300 pm Pacific Standard time on 01 DEC 25 Interested parties responses to this Sources Sought shall be limited to six 6 pages and shall include the following information a Firms name address point of contact phone number email address CAGE and Unique Entity ID b Firms business category and size Large Business include summary of small business participation metrics Small Business Small Disadvantaged Businesses to include 8a firms Historically Underutilized Business Zones HUBZone WomanOwned Small Business WOSB to include Economically Disadvantaged WomenOwned Small Business EDWOSB ServiceDisabled VeteranOwned Small business SDVOSB and at the subcontracting level Veteran Owned Small Business VOSB c An explanation of the prime firms capabilities special qualificationscertifications and equipment and describe the work to be selfperformed as it pertains to the proposed work outlined in the Project Scope d A description of work performed under similar project constraints and challenges listed under paragraph 3 e Project Examples for Joint Ventures please include projects completed by the Joint Venture if available To be considered for a potential set aside strategy provide a maximum of three 3 minimum of one 1 List the critical elements required projects These project examples must be similar in size scope and complexity to the work described in paragraph 3 of this notice with a description of each project to include pertinent qualitative and quantitative information about featured scope elements and include the following Project Title Contract Number Contract award date Customer name phone number and email address Prime or Subcontractor Initial contract dollar value Final contract dollar value Initial contract completion date Final contract completion date Customer satisfaction The Government may verify information in CPARS or PPIRS f Firms Joint Venture information if applicable existing and potential g Firms Bonding Capability in the form of a letter from Surety h Firms interest and the likelihood in bidding on the solicitation when it is issued Refer to planned advertise and performance dates i Responses to the governments questions in paragraph 5 and any other information the contractor feels the government needs to be aware of 8 Disclaimer and Important Notes a This notice does not obligate the Government to award a contract No reimbursement will be made for any costs associated with providing information in response to this Sources Sought or any follow up information The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organizations capabilities to perform the work Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or to provide feedback to respondents with respect to any information submitted b All interested firms must be registered in the System for Award Management SAM at httpswwwsamgov to have size status considered You must remain current for the duration of the source selection process to be eligible for award of a Government contract The Method of Contractor Selection has not been determined at this Time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.