PURPOSE:
The Virginia Department of Transportation (herein referred to as "VDOT") is soliciting bids from qualified firms to provide crews,
which shall consist of from two (2) to six (6) people, all equipment, labor, supervision, material and any other incidentals necessary to perform hourly spot hand mowing and litter removal services within the Leesburg Residency in Loudoun County in VDOT's
Northern Virginia District.
PERIOD OF CONTRACT: One (1) Year from the date of Award (Renewable) QUESTIONS REGARDING THIS INVITATION FOR BIDS:
Any questions regarding this Invitation for Bids shall be addressed to Nasir Chhipa at nasir.chhipa@vdot.virginia.gov . The issuing office shall determine whether any addendum should be issued as a result of other matters raised. Provide questions no
later than five (5) days prior to the closing date. SCOPE OF WORK:
1. PERSONNEL REQUIREMENTS:
a. Each crew shall consist of a minimum of two (2) people and up to six (6) people (the crew size will be determined by VDOT when Notification of Work is requested), one of whom shall be designated by the Contractor as the crew foreman.
b. The designated foreman shall be capable of communicating (both verbally and in writing) the English language and capable of effectively communicating instructions to the other members of the crew.
c. The foreman shall be with or within minutes of the crew at all times. The VDOT administrator shall be able to contact the foreman within minutes.
d. The Contractor shall provide to the department the name and telephone number of an onsite local supervisor, who will be available during the specified working hours for immediate contact. The supervisor shall have the authority to take immediate action to correct conditions determined by the department to be unsafe, or otherwise not in accordance with the terms of the contract. The Contractor shall be able to communicate with VDOT personnel at all times.
e. The Contractor's personnel shall be expected to work without direct supervision from VDOT.
f. All crewmembers shall be able to determine undesirable from desirable vegetation.
g. Any desirable vegetation that is cut or removed shall be replaced at the Contractor's expense.
h. At least one member of the crew shall be able to maintain and field adjust the equipment in order to maintain a continuous and productive operation.
EQUIPMENT DESCRIPTIONS: All of the Contractor's equipment shall meet the requirements listed below. The
type of equipment required is outlined for bid line. All blades on mowing equipment shall be sharp to provide a neat appearance. Each crew shall have sufficient equipment to properly perform requested work, for example: Each Six-Man Mowing Crew shall have the following operational equipment when or if required:
Two (2) commercial walk behind mowers (36" or greater)
Five (5) commercial weed-eaters
One (1) leaf blower
One (1) hedge trimmer
One (1) mowing trailer
One (1) pick-up truck
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