The City of Treasure Island is soliciting bids to obtain the services of a qualified contractor, having experience and qualifications in preventative maintenance and repair of commercial and industrial heating and air conditioning systems including furnishing of all labor, equipment, tools, materials, incidentals and the performing of all operations necessary as described in the bid. The intent of this bid is to establish a relationship with a HVAC contractor that is capable of providing the full spectrum of services consisting of maintenance, repair and replacement of the heating, ventilating, air conditioning systems, subsystems, and components normally considered as part of an HVAC system and required for the proper functioning of that system according to standard industry practices and usage. There are two different types of work anticipated under this contract: 1) preventative maintenance and 2) general and emergency repairs to restore operation of the systems. Prospective bidders are being asked to provide costs for a fixed compensation preventative maintenance contract, which shall include compensation for all filters, belts, other related materials associated with the performance of preventative maintenance, labor, and overhead for each facility. The City reserves the right to award to multiple vendors based upon the favorability of pricing, availability and past performance of the respondents, and any other criteria mentioned in this solicitation. The City anticipates awarding to more than one vendor as a result of this solicitation based on a combination of repair rates, parts markup, and the quoted annual service charge. Bid Bond $5,000 No Pre-Bid Conference Available March 14 Questions Due @ 5 pm April 5 Commission Award of Contract A performance bond in the amount of onehundred percent (100%) of the contract, made payable to the City of Treasure Island, Florida, will also be required to guarantee the faithful performance of the contract. A payment bond will be required for Labor and Materials to ensure the payment of all indebtedness incurred for labor, furnished materials, equipment or supplies used or consumed in connection with, or in or about, the construction of this project. Request for additional information and questions should be addressed to Michael Munger, Purchasing Coordinator, by email at mmunger@mytreasureisland.org. Questions and requests for additional information must be submitted by e-mail by the date indicated. Only written interpretations or answers made to any bidder as to the meaning or specifications of the scope of this RFP will be binding. It is the further responsibility of each Bidder to determine whether any addenda have been issued to this RFP and to incorporate any such addenda into the submission of qualifications. All questions concerning the specifications or conditions will be directed by e-mail to Michael Munger, Purchasing Coordinator at mmunger@mytreasureisland.com as instructed in the Request for Proposals. Interpretations will be posted on DemandStar. The Purchasing Coordinator will not be responsible for any other explanation or interpretation. Only questions answered in writing will be binding. Oral and other representations, interpretations, or clarifications will be without legal effect. The term of the contract will extend from the effective date for a period of three (3) years with the option to renew for one (1) additional two-year period upon negotiation and mutual agreement of renewal rates with both parties. The City reserves the right to award to multiple vendors based upon the favorability of pricing, availability and past performance of the respondents, and any other criteria mentioned in this solicitation. The City anticipates awarding to more than one vendor as a result of this solicitation based on a combination of repair rates, parts markup, and the quoted annual service charge. The City of Treasure Island reserves the right to accept or reject any or all Bids.
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