This is a service / maintenance or supply contract in Richmond, Virginia. Contact the soliciting agency for additional information.

Issuing Agency & Address: Commonwealth of Virginia Department of Behavioral Health and Developmental Services (DBHDS) Street Address: 1220 Bank Street, 7th Floor, Richmond, Virginia 23219 Mailing Address: PO Box 1797, Richmond, Virginia 23218 Location of Work: DBHDS Facilities, Statewide Period Of Contract: Single project services All inquiries for information should be directed to: Abigail Dowler, email: abbey.dowler@dbhds.virginia.gov Phone #: (804) 937-2921 The A/E Manual shall apply to the contract awarded pursuant to this RFP and is incorporated by reference herein in its entirety. Offeror's attention is directed to Chapter 2, Definitions, for definitions of terms used in this RFP. The terms "Agency" and "Owner" are used interchangeably in the material referenced in this RFP and mean the public body issuing this solicitation for services and with whom the successful A/E Offeror will enter into an agreement. Offeror's attention is also directed to the Terms and Conditions of the A/E Contract (CO-3a). II. PURPOSE The purpose of this RFP is to solicit proposals with the intent to enter into a contract through competitive negotiations for the professional services of an Architectural/Engineering firm, authorized to do business in the Commonwealth of Virginia, with experience in the design of institutional food service facilities utilizing cook-chill delivery methods in multi-building campus settings. The A/E shall provide professional services for the project described in Part V of this RFP consistent with the A/E Manual, as revised, and latest directives issued by the Division of Engineering and Buildings concerning construction and professional services for new and renovated State buildings. III. BACKGROUND DBHDS operates 10 institutional kitchens serving approximately 3,000 meals per day over 12 individual facilities. The majority of these kitchens use cook-chill food preparation methods, reheating with an Aladdin system. One purpose of this solicitation is to replace existing reheating capacity at those facilities with a single vendor system. Five (5) of the existing facilities use cook-serve or hybrid delivery systems. A second purpose of this project is to renovate several existing DBHDS kitchens, converting at least one (1) from cook-serve to cook-chill. DBHDS kitchens have had few, if any renovations in the last 20 years. The scope of this project includes a review the existing kitchens and equipment, and the provision of recommendations for improvements, to be done in conjunction with the above work. IV. INFORMATION AVAILABLE Information is available at each facility. It will be made available to the successful firm once an award has been made. V. SCOPE OF SERVICES: The selected A/E shall furnish all expertise, labor and resources for complete design and construction period services for the project in accordance with the requirements of the A/E Manual. The following generally highlights the services that the A/E will be required to perform: A. It is the intent of the Owner to negotiate a contract for the requested scope of work based on an estimated construction budget of $21,105,000 (including the prevailing wage allowance). The Owner only has authority to prepare detailed planning documents at this time. It is understood that additional funding must be received, and the Owner's written notice, prior to proceeding beyond this level of project development. B. Within sixty (60) days of award of a contract, the A/E shall visit each site to gather data and confirm existing conditions. The A/E shall issue a written report, prioritizing and pricing recommendations for improvements at each site. At a minimum, the rethermalization system used by the facilities shall be replaced with a new single-vendor system. At least one facility will be converted from cook-serve to cook-chill. C. Following issuance of the report, the A/E and Project Manager will meet with the individual facilities to discuss recommended improvements and priorities. D. Refine, clarify, and define the Agency's project description, data, and requirements as necessary to develop a Schematic design of the project which meets the Agency's requirements and is within the stipulated "design-not-to-exceed" construction budget. Respond to all DEB and other agency review comments and resolve outstanding design issues at the various phases by taking appropriate action in the design of the project. E. Develop a Preliminary Design submission consistent with the requirements of the A/E Manual. Respond to all DEB and other agency review comments and resolve outstanding design issues prior to submission of construction documents. F. Prepare construction estimates and additional data as requested to assist in approvals to move the project from detailed planning to construction funding. C. Provide complete construction contract documents with professional seals and signatures in accord with the procedures of the A/E Manual. D. Assure that the construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the Virginia Uniform Statewide Building Code, and the accessibility standards referenced in the CPSM.