The R.M. of Rosthern 403 is inviting tenders for the 2022 Gravel Haul Program. Work to commence: May 24th 2022 weather permitting Quantity: APPROX. 20,000 - 25,000 cu. yds. Tender submitted MUST on the prescribed form and must include: Price per yard mile hauled and placed (all fees and taxes included)
If there is a minimum mile charge and the amount per mile (all fees and taxes included)
Price per yard loading (all fees and taxes included)
List all equipment to be used. Bidding instructions and Tender forms can be found on the RM website or at the office. Tenders will be awarded at the May 10th 2022 Regular Council Meeting. Tender Acceptance The Municipality reserves the right to refuse to accept any or all tenders, and the lowest tender will not necessarily be accepted. Without limiting the generality of the foregoing, any tender may be rejected which is incomplete, obscure, or irregular. The Municipality reserves the right to award or refuse tenders based on past working history with a contractor.The Municipality reserves the right to cancel the acceptance of any tender at any time. Late Tenders Tenders received after the time and date specified in Clause one (1) of the Instruction to Bidders shall not be open and deemed disqualified. Validity of Tenders A bidder may, without prejudice to themselves, withdraw their tender at any time up to within two (2) hours of the time specified inClause one (1) of the Instruction to Bidders. Tender Limitations Oral, Emailed, Faxed and Telephone tenders will not be considered. Oral, Emailed, Faxed and Telephone modifications to submitted tenders will not be considered. Modifications will only be accepted in writing by the means noted in Clause one (1) of the Instruction to Bidders prior to the tender deadline. It is the responsibility of the bidder to inspect the project area and complete the tender documents in the required form. Tender Submissions 6.1 All tenders shall be submitted on the bid form and include ONLY the following information: a) Price per yard mile (all costs, charges and taxes included). b) If a minimum mile charge the amount per mile (all costs, charges and taxes included). c) Price per yard loading (all costs, charges and taxesincluded). d) Listing of all equipment to be used. e) Work Commencement. f) Proof of liability insurance of no less than $2,000,000.00 and a letter of good standing from Saskatchewan Worker's Compensation Board must accompany each submission. Project Specification The Municipality is seeking pricing as noted in Clause six (6) of the Instruction to Bidders, to be submitted on the prescribed bidder form. Hauling to be within the Rural Municipality of Rosthern No. 403. Approx. 20,000 - 25,000 to be hauled and placed. Hauling shall be completed by June 30th 2022. Tender Omissions Council reserves the right to consider tenders with minor omissions provided that the bidder, if successful in the tender awarding, can rectify the omission within five (5) days of the tender being awarded.Tenders not submitted on the prescribed bid form will be rejected. Completion Date Hauling must be completed by June 30th 2022 Known as the "Completion Date". Performance Bond Performance Bond in the amount of $10,000 is required within 14 days of awarding the tender. Full amount will be returned if the project is completed by the "Completion Date". As set out in Section 9 of this document. Should the haul not be completed by the "Completion Date" the bond will be forfeited to the RM. Payment Payment will be made monthly as submitted a week before any Regular Scheduled Council Meeting. It is the responsibility of the hauler to be sure the R.M. has received the invoice to be added to the Accounts Payable at the time requested above.
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