Renovation of a mixed-use development in Northport, New York. Conceptual plans call for the renovation of a medical facility.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project 632-23-102, REPLACE ROOFS BUILDING 92 at Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $16.5 Million. Magnitude of Construction is between $2,000,000 and $5,000,000. This is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set Aside. The anticipated award date of the proposed Architectural and Engineering Contract is on or before September 30, 2022. Potential contractors must be registered in SAM (www.sam.gov ) and visible/certified in Vet Biz (https://www.vip.vetbiz.va.gov ) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-10. NOTE - Offerors are referred to 852.219-11 (d)(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. In order to assure compliance with this clause, all firms submitting a SF330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). SCOPE OF SERVICE REQUIRED: PROJECT NO. 632-23-102, REPLACE ROOFS BUILDING 92. This Project will replace roofs at Bldg. No. 92 at the Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768. The Project will include new stainless-steel guardrails to comply with current codes, evaluation of existing parapets and surfaces where new guardrails will be attached to. The project will also include repairs to water damaged walls along the building perimeter and portions of underground storm water systems at these buildings and will include regrading as required. Technical disciplines include, but not limited to site architectural, civil (storm drainage) engineering, structural, mechanical plumbing, electrical, environmental, abatement of ACM if any are encountered, construction cost estimating, and other work as listed in the A/E Submission Instructions. The Project will comply with VA-adopted codes and standards including, but not limited to the NFPA, VA Directives, VA Design Manuals, VA Master Specifications, VA Design Criteria, and other documents found on the Technical Information Library website (https://www.cfm.va.gov/til). I. SCHEMATICS. General Scope. The Architect-Engineer (A/E) shall review the program materials furnished by VA to ascertain the requirements of this phase of work, perform a detailed site survey (as required) and shall prepare Schematic Documents for review and approval of VA as further described in the A/E Submission Instructions, which details the minimum requirements for various A/E submissions. Services under this phase shall include, but not be limited to the following: (1) Architectural Design including roof plans, sections, elevations, preliminary selection of building systems and materials; (2) Structural Design including comparison of existing and proposed roofing systems loading and guardrail design including its attachments to existing structure (3) Project Specifications; (4) construction Phasing Plans and (5) Design Narrative, Reports, Required Calculations and any other support information; (6) Cost Estimating and other work as necessary and outlined in the A/E Submission Instructions. II. DESIGN DEVELOPMENT DOCUMENTS. General Scope. The A/E shall review the program materials furnished by VA and all prior submissions to ascertain the requirements of this phase of the work and shall prepare Design Development Documents illustrating the scale and relationship of project components for review and approval of VA as further described in the A/E Submission Instructions. Services under this phase shall include, but not be limited to the following: (1) Architectural Design including roof plans, sections, elevations, preliminary selection of building systems and materials; (2) Structural Design including comparison of existing and proposed roofing systems loading and guardrail design including its attachments to existing structure; (3) Project Specifications; (4) construction Phasing Plans and (5) Design Narrative, Reports, Required Calculations and any other support information; (6) Cost Estimating and other work as necessary and outlined in the A/E Submission Instructions. III. CONSTRUCTION DOCUMENTS. General Scope. Based upon the approved Schematics and Design Development Documents, other program materials furnished by VA, and any further adjustments in the design scope or quality of the Project, the A/E shall ascertain the requirements of this phase of the work and shall prepare, for approval by VA, Construction Documents and Final signed and sealed documents. Services under this phase shall include (1) Architectural Design including roof plans, sections, elevations, preliminary selection of building systems and materials; (2) Structural Design including comparison of existing and proposed roofing systems loading and guardrail design including its attachments to existing structure; (3) Project Specifications; (4) construction Phasing Plans and (5) Design Narrative, Reports, Required Calculations and any other support information; (6) Cost Estimating and other work as necessary and outlined in the A/E Submission Instructions. IV. PROJECT INDUSTRIAL HYGIENIST. The A/E shall retain the services of a Certified Industrial Hygienist (CIH). The CIH will prepare the ACM abatement drawings. The CIH consultant shall have qualifications as further described in the AE Submission Instructions. The CIH consultant shall provide to the A/E all services as further described in the A/E Submission Instructions. The services include all A/E CIH services associated with asbestos for the Schematics, Design Development and the Construction Documents stages of the VA design process and the Construction Period Services of the Project. The A/E shall be responsible for providing all design documents for the Project. The CIH consultant shall coordinate with the A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work. V. BID ALTERNATES. Throughout the design phases, at each submission, the A/E shall identify deduct alternates for a minimum of 10 percent of construction costs that can be taken as potential bid deducts in the event construction bids received are higher than anticipated. The alternates shall be selected so that, if required to award the bid within the approved project budget, the project remains a stand-alone project and can be activated according to its intended function upon completion. The AE shall submit a cost estimate, including bid deduct alternates, with each submission package. VI. SERVICES DURING BIDDING PERIOD. The A/E shall attend authorized conferences, including Pre-Bid Walk-thru and Pre-Construction Conference, as requested by the Contracting Officer or the COR. The A/E shall at a minimum provide representatives of the following professional registered disciplines for each conference: Architectural and Structural Engineers. VII. SERVICES DURING THE CONSTRUCTION PERIOD. The A/E shall act in an advisory and consultant capacity to the Contracting Officer. The A/E, when requested, shall assist the Contracting Officer (CO) and Contracting Officer Representative (COR) to interpret the construction documents and shall: (1) recommend any action(s) he/she deems suitable for the satisfactory prosecution of the construction work; (2) prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents; and (3) assess the preparation of Construction Contract Modifications initiated by or through VA to be executed in accordance with the Construction Documents. The A/E shall review all Government initiated and/or the Construction Contractor's cost proposals for construction modifications when requested by the COR. The A/E's reply regarding his/her review of cost proposals and recommendations shall include an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall review the Construction Contractor's hop drawings, product cut-sheet submittals, schedules, manufacturer s product literature and samples, testing laboratory reports, field test data and review the materials for compliance with the construction documents (drawings and specifications). The A/E shall recommend approval, disapproval, or recommend revising and resubmitting based on comments provided on the submittal/shop drawing. The AE shall perform the review and return the submittal/shop drawing to the COR in a timely manner (preferably within seven calendar days of receipt). The A/E shall notify the COR in writing of any deviations from the requirements of the construction documents that he/she has found in the Construction Contractor's submittals and shop drawings by marking them up. The A/E shall visit the construction site when requested to do so by the COR. The A/E shall perform periodic inspections when requested by the COR, advising the COR of any deviations or deficiencies in a Field Report to be submitted in a timely fashion following the visit (within three business days of the site visit). The A/E is to include photos in the Field Report as necessary. The AE shall respond to RFIs submitted by the contractor in a timely manner (preferably within seven calendar days of receipt). The AE shall submit As-Builts at the completion of the project which will be based on red-line or electronic drawings received from the contractor as well as a site survey at the completion of work. The A/E shall provide registered architects and professional engineers who are familiar with the project design work to act as advisors to the VA team conducting interim inspections, partial final and/or final inspection(s) and Punch List inspections of the Project. VIII. POST-CONSTRUCTION SERVICES. For a period of one (1) year after final payment, the A/E shall be obligated to furnish advisory or consulting services which are normal to such a professional contract and necessary to assure the proper functioning of elements of the A/E design. The Construction Contractor shall furnish to the A/E a marked-up (or CAD format updated) set of drawings showing all changes made during the construction period. The A/E shall incorporate into their as-Built drawings all changes marked-up by the Construction Contractor and, any changes made by solicitation amendments and construction contract modifications. The A/E shall prepare record drawings (As-Builts) by making changes on the original contract drawings. The As-Builts shall be signed and sealed. Submission shall be subject to the approval of the Contracting Officer as to their accuracy. IX. CONTRACT SECURITY. This contract does not involve VA sensitive information and contractor personnel do not require access to VA systems. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of VA. This contract does not involve VA sensitive information/data --End of Scope of Work-- LOCATION Northport VA Medical Center, 79 Middleville Road, Northport, NY 11768 COST RANGE Estimated Construction Cost Range: Between $2,000,000 and $5,000,000. TYPE OF CONTRACT CONTEMPLATED The Department of Veterans Affairs is contemplating awarding a firm fixed price contract. ESTIMATED START AND COMPLETION DATES The Department of Veterans Affairs requires design and contract support services. The estimated start and end dates for the design and start and end dates for the construction are as follows: ITEM DATE Receive Notice to Proceed from (NTP) TBD AE meets with VA staff Project Team for Kickoff Meeting TBD Deliver First Design Package (100% Schematic Design) to Contracting Officer No later than 28 days after kickoff meeting Review First Design Package (100% Schematic Design) with Contracting Officer No later than 49 days after kickoff meeting Deliver Second Design Package (100% Design Development) to Contracting Officer No later than 70 Days after kickoff meeting Review Second Design Package (100% Design Development) with Contracting Officer No later than 91 Days after kickoff meeting Deliver Third Design Package (50% Construction Documents) to Contracting Officer No later than 112 Days after kickoff meeting Review Third Design Package (50% Construction Documents) with Contracting Officer No later than 133 Days after kickoff meeting Deliver Fourth Design Package (100% Construction Documents) to Contracting Officer No later than 154 Days after kickoff meeting Review Fourth Design Package (100% Construction Documents) with Contracting Officer No later than 175 Days after kickoff meeting Deliver Signed and Sealed Final Bid Documents to Contracting Officer No later than 190 Days after kickoff meeting Total 190 Calendar Days The A/E shall perform the work required within the limits of the following schedule. Professional architects, engineers, and related design disciplines familiar with the work shall be provided, as directed by the Contracting Officer, to attend the VA reviews. Construction: Number of calendar days to complete construction is to be determined by the AE firm after the design is complete. SELECTION CRITERIA CRITERIA WEIGHT Professional qualifications and disciplines of staff proposed for the satisfactory performance of required services. 20% Examples of specialized experience and technical competence in various disciplines required for specific project. 20% Capacity to Accomplish the work in the required time. 10% Past experience and performance on government contracts. 15% Proximity of firm or working office providing professional services to the facility. 10% The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. 10% Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. 15% Total 100% SELECTION CRITERIA DESCRIPTIONS The selection criteria descriptions are provided below. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of two (2) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Specialized experience and technical competence required for this specific project, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. CAPACITY This factor evaluates the ability of the firm, given their current projected workload and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. List current projects with a design fee of greater than $20,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates. PAST PERFORMANCE: VISN2 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required). Recent is defined as performance occurring within 5 years of the date of this Sources Sought, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Sources Sought. Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation. Submission Requirements: Submit a minimal of three (3) references; any of the following evaluations are acceptable: Contractor Performance Assessment Report System (CPARS), or Past Performance Questionnaire (PPQ) evaluation for each project submitted under Criterion 2. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs should be submitted with your SF330. If the A-E is unable to obtain a completed PPQ from a contract customer/reference for a project before the response date set forth in this notice, the A-E should complete and submit with their response the first page of the PPQ (Attachment #1), including contract and point of contact information for the respective projects. A-Es should follow-up with references to ensure timely submittal of questionnaires. At the reference s request, questionnaires may be submitted directly to the Governments point of contact, Delfo Saco-mizhquiri via email at Delfo.Saco-mizhquiri@va.gov, prior to the response date. A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted CPARS and PPQ evaluations shall be attached to the SF330, behind the SF330 Part II document. LOCATION The A/E Firm proximity to the Department of Veterans Affairs Medical Center, Northport VA Medical Center, 79 Middleville Rd, Northport, NY 11768 is an evaluation criteria. This distance is determined according to http://maps.google.com/ This factor evaluates the distance the AE firm's design office or offices lies from the location of work. Please provide the address (es) and distance of your closest office to the address listed below. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services. PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL seven (7) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications. LIMITATIONS 852.219-11 VA NOTICE OF VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2020) (DEVIATION) (a)A Definition. For the Department of Veterans Affairs, Veteran-owned small business or VOSB: (1) Means a small business concern (i) Not less than 51 percent of which is owned by one or more Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more Veterans; (ii) The management and daily business operations of which are controlled by one or more Veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; (iv) business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed inA VA s Vendor Information Pages (VIP) database; (https://www.vetbiz.va.gov/) and (v) The business will comply withA VAAR subpart 819.70A and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, provided that any requirement therein that applies to a service-disabled Veteran-owned small business concern (SDVO SBC), is to be construed to also apply to a VA verified and VIP-listed VOSB, unless otherwise stated in this clause. (vi) Unless otherwise stated, the term VOSB includes VIP-listed service-disabled veteran-owned small businesses (SDVOSB). (2) Veteran is defined in 38 U.S.C. 101(2). (3) The term small business concern has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632). (4) The term small business concern owned and controlled by Veterans has the meaning given that term under section 3(q)(3) of the Small Business Act (15 U.S.C. 632(q)(3)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) above). (b)A General. (1) Offers are solicited only from VIP-listed VOSBs, including VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed at the time of offer shall not be considered. (2) Any award resulting from this solicitation shall be made only to a VIP-listed VOSB who is eligible at the time of submission of offer(s) and at time of award. (3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as a VOSB, including set-asides, sole source awards, and evaluation preferences. (c)A Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed VOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible VOSB as defined in this clause, 38 CFR part 74, andA VAAR subpart 819.70. (d)A Agreement. When awarded a contract action, including orders under multiple- award contracts, a VOSB agrees that in the performance of the contract, the VOSB shall comply with requirements inA VAAR subpart 819.70A and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6. Unless otherwise stated in this clause, any requirement in 13 CFR part 121 and part 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed VOSB. For the purpose of the limitations on subcontracting, only a VIP-listed VOSB, (including independent contractors) is considered eligible and/or similarly situated (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to the following: (1)A Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP- listed VOSBs. (2)A Supplies or products. (i) In the case of a contract for supplies or products (other than from a non- manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed VOSBs. (ii) In the case of a contract for supplies from a non-manufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. (3)A General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed VOSBs. (4)A Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed VOSBs. (5)A Subcontracting. A VOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed VOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For contracts referenced in (d)(2), (3), and (4), the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. For information and more specific requirements, refer to 13 CFR 125.6. (e)A Required limitations on subcontracting compliance measurement period. A VOSB shall comply with the limitations on subcontracting as follows: [Contracting Officer check as appropriate.] _____By the end of the base term of the contract or order, and then by the end of each subsequent option period; or _____By the end of the performance period for each order issued under the contract. (f)A Joint ventures. A joint venture may be considered eligible as a VOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to also apply to a VIP-listed VOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants. (g)A Precedence. Any inconsistencies between the requirements of the SBA Program for SDVO SBCs and the VA Veterans First Contracting Program, as defined inA VAAR subpart 819.70A and this clause, the VA Veterans First Contracting Program takes precedence. (h)A Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company s VOSB status is subject to debarment from contracting with the Department for a period of not less than five years (seeA VAAR 809.406, Debarment). SUBMISSION REQUIREMENTS Qualified Service-Disabled Veteran Owned Small Business firms are required to submit three (3) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms ) and two (2) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than Monday, May 16, 2022 at 1:00 PM EST including Past Performance (CPARS) evaluations Questionnaires (attachment). All submittals must be sent to the attention of Delfo Saco-mizhquiri (10N2NCO), at Delfo.Saco-mizhquiri@va.gov and hard copies to St. Albans VA Medical Center, Network Contracting Office, 179-00 Linden Boulevard, Room D-202, Jamaica NY 11424-1468. The submission must include an insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact; and 4. A copy of the firms CVE verification The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only to Delfo.Saco-mizhquiri@va.gov; telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The method of contractor selection has not been determined at this time. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.