This Request for Proposal is being issued by the Contra Costa Water District (District) for qualified contractors to for providing Generator Maintenance/Load Bank Testing Services for Fiscal Year 2023 (FY23) (Base Year), beginning on July 1, 2022 through June 30, 2023, and Fiscal Year 2024 (FY24), beginning on July 1, 2023 through June 30, 2024, and two (2} priced options for Fiscal Years (FY25 and FY26): FY25 (Option 1) begins July 1, 2024 through June 30, 2025; FY26 (Option 2} begins July 1, 2025 through June 30, 2026; to be exercised at the District's sole discretion. The District will evaluate all pricing and will determine what provides the best value to the District. The District specifically reserves the right to reject any or all proposals, to make any awards or any rejections in what it alone considers to be in the best interest of the District, and to waive any irregularities in the proposals. The District does not obligate itself to accept the lowest proposal and specifically reserves the right to reject any or all proposals or the District will accept any proposal or combination of proposals considered most favorable. The District has initiated an insurance compliance program. This program requires all companies providing products and services to the District to have in place insurance coverage prior to the issuance of any contract. These insurance levels are described on the attached Purchase Order Terms and Conditions forms (Attachment E). Once the low proposal or most responsive response has been established, that vendor will have until June 15, 2022, to provide all required insurance documents per the samples provided and register with the District's insurance compliance tracking system, MyCOI. Failure to provide this insurance documentation will result in the District considering this proposal or response to be non-responsive. Business licenses will be verified with the issuing agencies and references will be checked. The District reserves the right to hire a primary and secondary contractor in the event the primary contractor cannot respond in a timely manner. The District has included the Bid/Proposal General Provisions (Attachment A) to help explain the District's bid and proposal process. Please read and consider these provisions carefully. All questions regarding the Request for Proposal can be directed to the Purchasing Officer, Brian K. Jackson via email at bjackson@ccwater.com. The District does not obligate itself to accept the lowest cost proposal or any particular proposal, and specifically reserves the right to reject any or all proposals, to make any awards or any rejections in what it alone considers to be in the best interest of the District, and to waive any irregularities in the proposals.
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