It is the intention of the Town of Sharpsburg to contract with a company to provide cleaning services to the following Town-owned buildings: Municipal Building, which includes our Police Department and a separate building for our Public Works facility. The buildings are landmarks to Local Government and serve all citizens of Sharpsburg, therefore, it is of prime importance that they present an image of pride and efficiency. While there is a schedule of duties to be performed in the contract, it is expected that the Contractor demonstrate pride and efficiency in his work. This will mean that while some small item may not be listed, but obviously need to be tended to, that it be cheerfully done in the manner prescribed in the scope. 1. It is the intent of this RFP package to specify the Town of Sharpsburg requirements for Janitorial Services for Town of Sharpsburg facilities. This contract is to provide all necessary labor, equipment, materials, insurance, etc. to provide Janitorial Service to selected Town of Sharpsburg Facilities. The Town of Sharpsburg reserves the right to reject any and all bids, including, without limitation, the right to reject any or all non-conforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder if the Town believes it would not be in the best interest of the Town to make an award to that bidder. The Town of Sharpsburg also reserves the right to waive informalities. 2. The Bidder must submit their quotation on the enclosed Quotation Form. Bids may be rejected if they show any omissions, alterations or unauthorized additions to the form or for conditional bids, or for any irregularities of any kind. 3. No additional charges OF ANY KIND will be allowed on the awarded vendor's invoices. Any and all costs for the bidder, including freight/delivery charges MUST be included in the bidder's quotation. Terms of payment must also be noted, or Terms of Net 30 will be applicable. 4. All questions concerning these bid requirements and/or specifications are to be forwarded electronically. to publicinformation@sharpsburgnc.com, no later than August 29,2022. In order to be fair to all known bidders, no oral interpretations will be given to any bidder as to the meaning of the specification documents or any other part of this package. In the event of a major change to requirements and/or specifications, the Town reserves the right to postpone the bid opening, with advance notice via Addendum to all known bidders. 5. This contract shall be awarded to the most responsive, responsible bidder, taking into consideration quality, performance, and time of delivery. The Town of Sharpsburg reserves the right to reject any and all bids, including, without limitation, the right to reject any or all non-conforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder if the Town believes that it would not be in the best interest of the Town to make an award to that bidder Workers' Compensation: Coverage to apply for all employees for statutory limits in compliance with the applicable state and federal laws. The policy must include employer's liability with a limit of $100,000 for each accident, $100,000 bodily injury by disease each employee and $500,000 bodily injury by disease policy limit. Comprehensive General Liability: Shall have minimum limits of $1,000,000 per occurrence combined single limit for bodily injury liability and property damage liability. This shall include premises and/or operations, independent contractors, products and/or completed operations, broad form property damage and explosion, collapse and underground damage coverage, sudden and accidental pollution losses, and a contractual liability endorsement. 7. Indemnification: The bidder/vendor covenants to save, defend, keep harmless and indemnify the Town of Sharpsburg and all of its officers, departments, agencies, agents and employees from and against all claims, loss, damage, injury, fines, penalties and costs, including court costs and attorney's fees, charges, liability and exposure, however caused resulting from, arising out of, or in any way connected with the bidder's/vendor's negligent performance or nonperformance of the terms of the contract. Quotations must be received on or before August 31, 2022 by 4:00pm EST. Quotations and all supporting documentation as required in these specifications must be submitted in a sealed envelope, addressed to: Town of Sharpsburg Attn: Public Information Office RE: Cleaning RFP 110 West Railroad Street. Post Office Box 1759 Sharpsburg, NC 28786 Janitorial Services Bid Enclosed. For the FY 2022/FY23, the Contractor will provide and perform the services set forth in the attached schedule of services. At the end of the contract period, and upon agreement of both parties, the contract may be renewed for additional two-year periods. In exchange for performance of services hereunder, the Town shall issue payment to the Contractor (check to be mailed to the Contractor) on the Friday closest to the last day of each month following the month in which service was performed. Invoices must be received timely in order for payment to be processed. Invoice will reference the assigned purchase order. The Town of Sharpsburg reserves the right to make evaluation, and to reject any or all proposals, and make the award in the best interest of the Town. All toiletries, paper towels, soaps, brooms, mops, buckets, vaccum cleaner will be provided, any additional equipment required to complete work, the contractor must provide. Any other additional equipment required in order to complete the necessary work should be supplied by the contractor.
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