This is a service / maintenance or supply contract in Newton, North Carolina. Contact the soliciting agency for additional information.

Deadline for written inquiries: September 19, 2022 by 12:00 noon Email Address: ltriplett@newtonnc.gov READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all enclosures and attachments and comply with all requirements specified herein. 2. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, general terms and conditions and other conditions specific to this Invitation for Bid. The City of Newton objects to and will not evaluate or consider any additional terms and conditions submitted with any Bidder's response. This applies to any language appearing in or attached to the document as part of the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect. 3. DEFINITIONS: Bidder - Company, firm, corporation, partnership, individual, etc., submitting a response to anInvitation for Bid. 4. EXECUTION: Failure to sign under EXECUTION section will render quote invalid. 5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) Federal Contracting Requirements, (2) specifications, (3) North Carolina General Contract Terms and Conditions, and (4) Instructions to Bidders. 6. TABULATIONS: All Bidders will be provided bid tabulation. 7. TIME FOR CONSIDERATION: The bid shall be valid for 60 days from the date quotes are due. If Bidder cannot validate bid for 60 days, preference may be given to bids allowing 60 days for consideration and acceptance. 8. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical prices. 9. SUBMITTAL INSTRUCTIONS: Mail one (1) fully executed bid. Address envelope and insert Bid Number on outside of the envelope. Emailed bid submittals shall have the name and Bid Number on the subject line and Faxed bid submittals shall have the same information on a cover page. If mailing a response, mail one fully executed bid document to the address shown below. It is the responsibility of the bidder to have the bid in the Procurement Officer's office by the specified time and date due. SPECIFICATIONS: Any deviation from the specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable. 11. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and, in the spaces, provided in this document. Further, if required elsewhere in this Invitation for Bid, each bidder shall submit with their bid descriptive literature and complete specifications covering the equipment to be offered. Bid submittals which do not comply with the specifications will be subject to rejection. City of Newton Purchasing Department Attn: Lynn Triplett P. O. Box 550 Newton, NC 28658 Bid No. ECCM-23-01-1 Title: Walk-In Freezer 3 12. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this request must be addressed in writing before the deadline as described on page one of this document. Any and all revisions to this document shall be made only by written addendum from the Purchasing Department of the City of Newton. The bidder is cautioned that the requirements of this Invitation to Bid can be altered only by written addendum and that verbal communications from whatever source are of no effect. It is the responsibility of the bidder to ensure that all addenda have been received prior to submitting a bid. 13. ACCEPTANCE AND REJECTION: The City of Newton reserves the right to reject any and all bids, to waive any informality in bids and, unless otherwise specified by the bidder, to accept the equipment as quoted. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded. 14. HISTORICALLY UNDERUTILIZED BUSINESSES: The City of Newton invites and encourages participation in this procurement process by businesses owned by minorities, women, and by disabled business enterprises. 15. TAXES: The City is exempt from federal taxes, such as excise and transportation. The City does pay sales tax; however, sales tax should not be included in bid price on Bid Form. 16. AWARD OF CONTRACT: A contract will be awarded to the lowest responsible, responsive bidder, taking into consideration quality, suitability of the article for the intended use; conformance to the specifications, time for delivery, the general reputation and performance capabilities of the bidder, and other such factors deemed by the City to be pertinent or peculiar to the purchase in question. The City of Newton reserves the right to accept or reject any and all bids. 17. CONFIDENTIALITY OF BIDS: All bidders are advised that they are not to have any communications with the using or issuing agency during the evaluation of the bids (i.e., after the public opening of the bids and before the award of the contract), unless the City's purchaser contacts the bidder(s) for purposes of seeking clarification. A bidder shall not: transmit to the issuing and/or using agency any information commenting on the ability or qualifications of any other bidder to provide the advertised good, equipment, commodity; defects, errors and/or omissions in any other bidder's bid and/or prices at any time during the procurement process; and/or engage in any other communication or conduct attempting to influence the evaluation and/or award of the contract that is the subject of this IFB. Bidders not in compliance with this provision may be disqualified, at the option of the City, from the contract award. Only those communications with the using agency or issuing agency authorized by this IFB are permitted. 18. TRANSPORTATION CHARGES: FOB Destination. Delivery of equipment must be included in the price submitted on the bid form and not listed as a separate item. 19. PROTEST PROCEDURES: Any party which is a prospective bidder that may be aggrieved by this solicitation must submit a written protest within five (5) calendar days prior to the opening of the Invitation for Bid.