This is a service / maintenance or supply contract in Hutchinson, Kansas. Contact the soliciting agency for additional information.

CONTRACT/BID INTENT: All bids are to be made on an as need basis for the 2023 calendar year whereas the City of Hutchinson will place bulk truckload orders with the successful vendor depending on use as determined by the City of Hutchinson. All bids shall remain firm for the 2023 calendar year. The bid quantity is based on estimated usage and is to be used only as a guide for the vendor when making bids, all actual orders will be made on the actual need of the Hutchinson Waste Water Treatment Facility. Number of loads may vary depending on temperature, etc.; therefore, the quantities listed on the bid form are approximates. OBLIGATIONS OF CONTRACTOR/DELIVERY: All vendors shall provide the cost per wet pound of each Ferrous Chloride Solution load requested, and a cost per tanker load using the wet pound, specified for comparison purposes. All vendors shall also provide the total amount of all other additional charges for delivery of a truckload that may apply; the total amount of all other additional charges for other special fees and/or charges per truckload that may apply; and the total mount of time required for the vendor to deliver a truckload following receipt of an order from the City of Hutchinson (delivery time in hours) with note that General Conditions of this Bid requires delivery within 96 hours of receipt of order by email. Failure to make deliveries within the specified time frame may be considered grounds for termination of contract. All bids shall include unloading from transport truck to storage tank by the vendor, using the vendors equipment and hoses. The vendor shall furnish, for the price bid, all skill, labor, equipment, and materials required for the complete performance of the Contract and shall fully perform the work according to the specifications. Any discrepancies contained in the specifications, or the omission from the specification of express reference to any work, which was obviously intended under the Contract, shall not excuse, or relieve the contractor from performance thereof. The contractor shall be familiar with all laws, ordinances, and regulations, both current and pending, which may in any manner affect those engaged or employed in the work, or the equipment used in the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. TERMS OF AGREEMENT AND CANCELLATION: The Contract will be subject to the following: An agreement will be entered with the successful vendor for an original period of one (1) calendar year, or portion of one (1) calendar year following acceptance of contract by both parties. Terms effective through those dates and renewable by mutual consent of the contractor and the City of Hutchinson each twelve (12) months for a period not beyond December 31, 2026. The fee for services shall remain firm for the entire contract period except through written petition to the Purchasing Agent of the City of Hutchinson stating reasoning for requesting the increase. This petition shall be reviewed and up to the discretion of the City for approval or disapproval. Should the petition be disapproved, termination of the contract may be initiated through the terms herein stated. This agreement may be terminated by the City upon seven (7) days written notice in the event of substantial failure by the Contractor to perform in accordance with the terms or for failing to provide reasonable service according to prevailing standards of the industry in the area of the State and/or if the Contractor failed to meet the provision of this agreement. Either party may terminate this agreement upon thirty (30) days written notice if the other party has not provided, in the option of the party, satisfactory compliance to the agreement, and only after written notice. Performance under this agreement is subject to strikes, lockouts, wars, acts of God and any condition beyond the Contractor's control CONTRACTOR'S LIABILITY: The contractor shall correct any damages caused by the contractor during the execution of this contract. The City and the contractor will agree to schedule of repairs within twenty-four (24) hours of knowledge of the occurrence. If the contractor fails to make repairs on schedule, the City may repair the damage, and deduct the cost from the contractor's payments accordingly. Contractor agrees to hold the City harmless from claims from damages and/or penalties. The City also reserves the right to prosecute the contractor for violation of the law. The City provides the chemical feed equipment. Damage to the City's equipment that is caused by the chemical supplier shall be the responsibility of the chemical supplier to correct. CHEMICAL SPILLAGE: Any spillage must be cleaned up promptly. Unless otherwise authorized by the City, the contractor must clean up spillage within one (1) hour after notification. If City is forced to clean up spillage, Contractor will be assessed direct costs plus One Hundred Dollars ($100.00) liquidated damages for administrative costs. Four (4) such incidents over the duration of the contract may result in contract termination. QUALITY CONTROL: The chemical contractor shall be responsible for ensuring that the chemical provided meets all quality standards as contained in the specifications. The quality of ferrous chloride solution should be such that the product does not interfere with the operation of the City's equipment or tanks. The iron content shall be determined by the City of Hutchinson for each tanker shipped. An independent laboratory at the frequency specified shall analyze trace elements; the City of Hutchinson shall secure the independent laboratory & shall be responsible for analysis costs. GENERAL: The City will contract with a chemical supplier for a supply of ferrous chloride solution to be delivered as needed in lots of at least 4,000 gallons to the City's designated locations. Anticipated annual need by the City is between 141,000 and 600,000 pounds of iron (163 to 672 tons as ferrous chloride). The successful bidder will agree to furnish all equipment, supplies, labor, supervision, permits, licenses, etc. that may be required to affect the work. The successful bidder shall agree to enter a formal agreement with the City of Hutchinson to provide the services according to the specifications for one (1) year with the option to renew the contract, under the same terms and conditions for additional years as specified by mutual consent of both parties. The successful bidder must be able to provide the service beginning immediately upon award of the contract. CHEMICAL PARAMETERS: Ferrous chloride solutions shall be supplied as base bid. Solutions shall meet the following quality standards. Waste solutions containing ferrous chloride are acceptable provided they meet the following quality standards. Iron Content: 9.65 percent to 10.63 percent +/-.005% Specific Gravity: 1.22 to 1.24 Suspended Solids: Less than 1,000 mg/L Questions may be directed to: Carmel White, Purchasing Agent, City of Hutchinson (620)694-1973 OR (620)694-2989