This is a service / maintenance or supply contract in Topeka, Kansas. Contact the soliciting agency for additional information.

The City of Topeka is soliciting bids to establish a contract with a qualified vendor for furnishing the specified ductile iron fittings to the City of Topeka, Water Division. Q And A Close10/21/2022 10:30:00 PM Submittals: All prices, conditions, and relevant information must be contained on the proposal page to be considered part of the bid proposal. Proposal pages must also include the attached bid form. Bidders are responsible for uploading and submitting any necessary documentation with their bid to provide the City with adequate review and evaluation information. Pricing must include total cost for the delivered product. Ductile iron fittings specifications are as follows: The fittings shall be lined with cement mortar in accordance with ANDI A21.4 (latest revision) standard. The fittings shall be for the following: Compact Ductile Iron Mechanical Joint Fittings (Class 350) conforming to ANSI A21.53 and AWWA C-153, with joints meeting ANSI A21.11 and AWWA C-111 (latest revision) standards. The fittings are to be bid complete with all necessary accessories including stainless steel "T-head" bolts (type 304-316) with Teflon coated nuts. Compact Ductile Iron Fittings (Class 350) conforming to ANSI 21.53 (latest revision) Standard. Invoices shall be sent to the same location with the purchase order number, and contract number stated on the invoice. Pricing: Bidders must provide cost breakdowns for this product/service in their response to this solicitation. A cost breakdown indicates the percentage of total cost that is comprised by each major material, other materials, labor, delivery, installation, overhead and profit. The City recognizes this product or service has a price component(s) that may have a commodity with changing costs. The supplier/contractor may request a Price Adjustment, no more frequently than once each renewal period. A Price Adjustment request must be made in writing and include the reason for the request, documentation supporting the request, the current pricing, and the requested reviewed pricing. The City will review the Price Adjustment request. If the Price Adjustment is deemed reasonable, the Price Adjustment will be accepted by written acknowledgement. If the request is not accepted the City may entirely reject the request or may counter with revised pricing. In either case the City will provide a written explanation in support of the decision. Supplier/contractor may negotiate pricing for subsequent extension terms after the initial term under the provisions and instructions contained herein. Supplier/contractor shall submit in writing any proposed change in pricing for consideration at least sixty (60) days prior to the expiration of each contract term. Price changes accepted by the City will remain the same for the entirety of the renewal term. Contract: The material to be furnished shall be delivered shall be FOB Destination, Prepaid and Allowed to the delivery address stated above. Bids shall be for furnishing ductile iron fittings for a term of one year or until canceled by either party with thirty (30) days written notice. Prices must remain firm and fixed throughout the initial term of the contract period. The agreement may be renewed under the same terms and conditions for four additional one year terms by written agreement of the parties.