The City of Palo Alto, Purchasing and Contract Administration, on behalf of the Public Works Department, Facilities Division, requests a quotation for the purchase and delivery of of Bulk 12.5% Sodium Hypochlorite & Bulk 14.5% Muriatic Acid .PURCHASE AND DELIVERY OF Bulk 12.5% Sodium Hypochlorite & Bulk 14.5% Muriatic Acid as needed The specifications or scope of work included have been prepared to describe the standard quality, performance, and other characteristics needed to meet city requirements. The city will accept alternate proposals of a designed material, product, thing, service, "or equal". Terms of Agreement City intends to issue a Blanket Order for Purchase and Delivery of Bulk 12.5% Sodium Hypochlorite & Bulk 14.5% Muriatic Acid as required by the Facilities Management Division. Quantities specified in the Bidder Bid Pages are approximate and total of the bid will be used for the purpose of selecting the lowest responsible bidder. The term of the pricing agreement shall be effective on the date of award and shall expire January 31, 2024, and may be extended by City for up to an additional two (2) 12-month periods for a maximum of 36 months, subject to: Firm price for the initial term of the pricing agreement; o City Council's approval of each fiscal year budget and appropriation of funds; The Vendor's compliance with the terms and conditions as established by this RFQ; The Vendor's satisfactory performance, and timely compliance with the requirements of this RFQ; and Notwithstanding the foregoing, City may terminate the agreement, with or without cause, by providing ten (10) days written notice. The Blanket Order , if awarded, shall be awarded to the lowest responsive and responsible bidder. The lowest bid shall be the lowest total of the bid prices quoted on the Bid Schedule. This total is being used for the purpose of determining the lowest bid. City will award a not-to-exceed amount based on the needs of and prices quoted. Pursuant to Palo Alto Municipal Code Section 2.30.440(c), a responsible bidder is a bidder determined by the awarding authority: (1) To have demonstrated the attribute of trustworthiness, and to have the quality, fitness, capacity, experience, and skill to satisfactorily perform the work, or provide the goods and/or services called for in the invitation for bids; (2) To have the ability to perform the contract within the time specified; (3) To have the equipment, facilities and resources of such capacity and location to enable the bidder to perform the contract; (4) To have the ability to provide, as required, future maintenance, repair, parts and service for the use of goods purchased; (5) To have a record of satisfactory or better performance under prior contracts with the city or others; and (6) To have complied with applicable laws, regulations, policies (including city policies), guidelines and orders governing prior or existing contracts performed by the bidder. The City reserves the right to reject any or all quotations, to waive any informalities contained therein, and to select quotations on an item-by-item basis. The City reserves the right to award more than one contract from this solicitation. No quotation may be withdrawn for a period of sixty (60) days following the date of bid opening. The terms and conditions (the provisions) that shall govern any resulting agreement between City and the Lowest Responsible Bidder are contained in this RFQ. No charges of any kind will be allowed unless specifically made part of your quotation and are specified in your response. This RFQ does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of quotation or in anticipation of a contract.
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