The City of Elk Grove (City) is accepting proposals from qualified Consultants (Consultant(s)) for the Citys Development Services Planning Division in accordance with the included specifications, terms, and conditions shown in this Request for Proposals (RFP). Prospective respondents are advised to read this information over carefully prior to submitting a proposal. The City incorporated in July 2000. Historically, contract services were provided for various departments and divisions as it relates to private development. Planning Services were provided by the Planning Department; Development Engineering Services by the Public Works Department; and Building Permitting and Inspection Services by the Building Department. In February 2016, these three (3) departments/divisions merged into one department, the Development Services Department (Department), for the primary purpose of creating a one-stop shop for the processing of all development-related applications. In 2017, the Planning Division was transitioned from contracted services to City employed staff. Since this transition, the Planning Division has maintained a list of on-call consultants selected through an RFP process to augment its staff for both development project processing and environmental review services. The Development Services Department currently maintains a list of seven (7) separate firms that are available to provide development project processing services and seven (7) separate firms that are available to provide environmental review services. Five (5) of these firms are available to the Department for both project processing and environmental review services. The City now desires to update these lists as the current lists are from 2017. The City is interested in contracting with reputable and qualified firm(s) to perform the services required for one or both of the services described above. All interested firms, including those already on the existing list, should submit a proposal to be considered for inclusion on the updated lists. This RFP solicits qualified firms to provide an array of professional services to the Planning Division of the Citys Development Services Department. Respondents to this RFP must demonstrate an understanding of the professional services required, the capacity to deliver these services, and the ability to tailor services to address specific issues. The Planning Division is primarily charged with the responsibility of providing development standard, policy, and environmental review services as they relate to private site development. The Planning Division oversees the review of private site development applications by City departments, outside agencies, and the public. The City currently contracts with multiple firms to augment City Staff resources to support the activities necessary to operate Planning activities within the Department. Proposals shall clearly define the prime consultant that would be accountable to the City for all provided services, whether they are subcontracted or preformed directly by the prime. This accountability includes full fiduciary responsibility to the City for any errors or omissions made in providing services to the City. The proposals shall also describe the entire project team (prime and sub-consultants) that will provide the professional services of the Planning Division. Proposals shall identify key staff members, their qualifications, roles and responsibilities and the level of availability of the staff to the City. In addition, proposals shall describe a staff continuing education program to ensure the staff is kept up to date in their field of expertise. The City intends to award a contract to the firms submitting the most-qualified professional services proposal based on the Evaluation and Selection Criteria, set forth in Attachment A. The method of contractor selection has not been determined at this time.
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