Complete RFP details and Information may be found on the City website under the Bids/RFP" tab at website or bye- mailing sbatyderk@southbaycity.com. In order to be considered for an award of contract Proposers shall submit five (5) completed sealed proposals, dearly marked "Railroad Cottage" forwarded or delivered to the City Clerk's Office, City of South Bay, 335 SW 2nd Avenue. Proposals received at any other location than the aforementioned or after the Proposal submission date and time shall be deemed non-responsive. The City reserves the right to reject any and all submittals. Scope of Services
The individual or firm must exercise their best efforts with respect to providing Railroad Cottage
planning which the City requires to advance the above agenda priorities. The individual or firm
shall determine the Cottage/cultural center focus and location; coordinate the initial Cottage setup; join relevant Cottage organizations; prepare marketing materials to be distributed to
stakeholders, experts, and potential funding sources; interface with experts in the history of the
City, Cottage planning, and artifact collection; research available funding opportunities and apply
for grants; manage grants that are awarded; produce a survey document to be used to compare
similar Cottages and cultural centers; conduct site visits to similar Cottages and cultural centers;
create and maintain social media platforms to convey information about the project including a
website, Facebook, Instagram, Twitter, and LinkedIn accounts; conduct community meetings to
provide stakeholders an opportunity to participate in the planning process; assist the City in
establishing the Cottage Board of Directors and identifying a Cottage Director; and develop a logo
and brand identity for the Railroad Cottage. The individual or firm shall provide the City
Commission with monthly written reports in a presentation format detailing the activities and
services being provided toward the planning of the Railroad Cottage.
Question Deadline 03/24/2023 at 9:00 AM ET
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