This is a service / maintenance or supply contract in Hampton, Virginia. Contact the soliciting agency for additional information.

This is a request for information on any potential vendors with capabilties to perform all required Airfield Lighting Control System Inspections and Maintenance Services at Langley. Please see the PWS for additional information. SCOPE OF WORK. The contractor shall provide all management, transportation, tools, supplies, equipment, and labor necessary to perform airfield lighting control system maintenance on Joint Base Langley-Eustis (JBLE), Langley Air Force Base (LAFB), Virginia (VA) in a manner that shall ensure continuous and reliable service. The contractor shall provide all labor, equipment, transportation, materials, and perform all operations necessary to perform a comprehensive package of diagnostics and testing of the ABD Airfield Lighting Computer System (ALCS) by certified technicians with a follow up detailed report of work and actions that took place. The contractor shall inspect the ALCS semi-annually. Contractor shall also be available for emergency repairs to the ALCS as required. 2.0 DESCRIPTION OF SERVICES. 2.1. Semi Annual Inspections: 2.1.1. Perform an ALCS check-up that inspects each computer node in the ALCS network, including the following tasks but not limited to: Communication system tests, Computer hard drive diagnostics, Database Clean-Up, Touch screen calibrations, Enclosure inspections (fans / heating / cooling), Printer testing, Keyboard / Monitor cleaning, Network hubs, and Switch inspections. 2.1.2. Perform a system calibration on associated airfield lighting circuits including but not limited to the following tasks: Constant current regulator calibrations, Calibration of lamps out, Distribute control equipment (ACE) testing and diagnostics, Software versions updates, Insulation resistance (IRMS) diagnostics, Circuit selector functionality, Record CCR output current Voltage, VA and IRMS readings, and Firmware version updates. 2.1.3. On site technician shall provide a separate cost estimate if during the calibration or check up stage, problems are identified that may require parts and/or additional site visits. All additional site visits will be coordinated during the core hours of 0730-1630 unless specified otherwise. 2.1.4. Reports: The contractor shall provide the Contracting Officer Representative (COR) a report within 5 business days of the semi-annual service. The report shall have as a minimum: Date of Service, Location, Service performed, Name of technician(s) and any issues pertaining to the service, i.e. electrical service, etc. The contractor shall provide a complete analysis of the ALCS system, recommendations of required maintenance or upgrades that would aid system performance, and any additional maintenance tools that are available, as well as a recommended spare parts list. 2.1.5. Contractor shall allow government personnel to accompany technician and train government personnel during the ALCS checkup and system calibration. Contractor must coordinate with the 633 CES Exterior Electric shop foreman (Mr. David Spangler, 757-846- 6242) prior to scheduled work or visits on base. Page 5 of 13 FA480023xxxx - ALCS - 23April 23 2.1.6. The contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated in writing to the Contracting Officer. The alternate contract manager shall act for the contract manager when the manager is absent. The contract manager and alternate contract manager shall have experience in management, supervision, computer operations, and education services background to include distance learning, testing and computer technology. 2.2. Part/Materials 2.2.1. Contractor shall be responsible for procuring any part/materials for repairing the ALCS. Please reference para 2.3 Repairs for additional instructions. 2.3 Repairs. The contractor shall identify, in writing, all necessary repairs considered to be out of the scope of preventative maintenance as defined within this PWS. The contractor shall accomplish all work order tasks during normal duty hours; however, occasions may arise that require work to be accomplished outside of these hours. The contractor shall coordinate all routine work outside of normal duty hours with the COR and the CO. 2.3.1. The COR will approve each repair that has a total cost under $2,500.00 and the Contracting Officer (CO) will approve each service call/repair that has a total cost of $2,500.00 and greater. The contractor is not authorized to perform unscheduled work without the below approvals. 2.3.1.1. All work with the total cost of each repair under the micro-purchase threshold limit (currently $2,500.00) shall be approved by the COR first before the contractor is authorized to perform. The contractor shall repair the affected system or area within the mutually agreed upon time after notification. 2.3.1.2. All work with the total cost of each repair over the micro-purchase threshold limit (currently $2,500.00) is required to be approved by a CO to determine the price to be fair and reasonable. The process for CO approval is outlined below. 2.3.1.2.1. When the contractor identifies a repair that is estimated to cost $2,500.00 or more, the contractor shall contact the COR first and provide the COR with the scope of work for repairs. The contractor shall not provide any pricing or estimates, for any repair that is estimated to cost $2,500.00 or more. The contractor shall only provide the scope of work to the COR. 2.3.1.2.2. The COR will submit a repair request to the 633 CONS contract specialist, who will then send a Request for Quote (RFQ) to the contractor. 2.3.1.2.3. The contractor shall provide their quote to the 633 CONS contract specialist, who will then coordinate with the COR to ensure technical acceptability. Once the COR provides their technical review to the 633 CONS contract specialist, a Letter of Direction (LOD) will be issued by 633 CONS for the contractor to begin the repairs. The contractor shall complete the repairs ithin the mutually agreed upon time stated in the LOD after the LOD notification. A minimum of three (3) quotes shall be submitted by the contractor for items that are not proprietary to the Original Equipment Manufacturer (OEM). 2.3.1.3. The contractor shall invoice for all repairs after the work is completed and submit all tickets for the work as one (1) attachment in Wide Area Workflow (WAWF) found on the Procurement Integrated Enterprise Environment (PIEE) Website. 2.4. Personnel Qualifications (if applicable): Contractor personnel shall have the technical skills necessary to provide the required service to all contracted equipment and contractor furnished equipment. 2.5. Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.