This is a service / maintenance or supply contract in Fredericton, New Brunswick. Contact the soliciting agency for additional information.

This Invitation to Tender consists of the supply and delivery of emulsified asphalt binder to various locations throughout the province. Emulsified Asphalt Binder as per attached Specification (Revised 2023) that includes an anti-strip additive (814) Westvaco or equivalent) that meets DTI approval. The contract period is between June 1, 2023 to October 30, 2023, with a one year mutually agreeable optional renewal. This is an estimated quantities contract, therefore the quantities are approximate and may vary considerably. The type of binder supplied shall be at the option of the Department of Transportation and Infrastructure. Please note that bidders are allowed to bid on one or all items, and we reserve the right to award to one or more suppliers with the lowest compliant bid per item. Tender will be evaluated and awarded based on the lowest FOB Destination unit price, per line item, per location. The Province of New Brunswick reserves the right to split the award, if deemed to be, in the best interest of the Province. Shipping charges are to be included in the unit price per litre. FOB Plant/Litre prices are to be included in the body of each item where it is indicated Price FOB Plant/Litre All inquiries should be received five (5) calendar days prior to the closing date; any inquiries received less than five (5) calendar days prior to the closing date cannot be guaranteed a response. Please reference the tender number and closing date within your communications to ensure a prompt and accurate reply. Standard Procurement Clauses Direct Deposit The Province of New Brunswick is now using Direct Deposit as the standard method of issuing payments. Suppliers are required to provide bank account information and an email address for the notice of remittance. Please send the completed Direct Deposit Form to Service New Brunswick (e-mail address and mailing address are indicated on the form). Instructions for Bid Submission 1. Effective April 15, 2020, Service New Brunswick is no longer accepting paper bids,and the Central Tendering Branch is closed to the public. Public tender openings are no longer taking place; however, results continue to be posted on NBON. 2. Bids will only be accepted by electronic transmission as follows: a. By e-bidding through NBON (when e-bidding is possible); OR b. By fax to: (506) 444-4200 (fax to dedicated mailbox). Note: Proposals in response to a Request for Proposals (RFP) will not be accepted by fax; OR c. By email to NBBids@snb.ca or SoumissionsNB@snb.ca (do not submit bids to any other email). d. Please refrain from submitting your bid through multiple electronic channels to avoid duplicate bids. 3. All bids must be properly signed by an authorized person. a. For bids submitted by email or fax: typed signatures (in any font) that are not on the bid itself (i.e. in the body of the email or on the fax cover sheet) will NOT be accepted. 4. All bids must be legible, properly completed and contain the proper solicitation number. 5. The proponent is solely responsible for ensuring that the bid submission in its entirety, including all attachments, is received before Closing Date and Time as indicated on the solicitation documents. a. The proponent bears all risk associated with delivering its bid by electronic submission, including but not limited to delays in transmission between the Proponent's computer and the Province's Electronic Mail System, NBON or fax. b. The date and time of official receipt of the bid will be the time of receipt recorded in the NBON system (for e-bids) or the time of receipt in the Province's Electronic Mail System (for fax and email bid submissions). 6. All bids must be stated in Canadian Funds. Sales taxes should not be included in the unit, extended or total prices. 7. All tenders must be F.O.B. destination, freight prepaid. 8. This Invitation is being conducted under the provisions of the Procurement Act and Regulation 2014-93 as of the date of the issuance of the Invitation. A bidder must obtain official solicitation documents from a distribution service, authorized by the Minister of Service New Brunswick, in order to submit a bid. The current authorized distribution services are the New Brunswick Opportunities Network (NBON) (operated by Service New Brunswick, Province of NB), BIDSAlert (operated by Tendering Publications Ltd.) and MERX (operated by Mediagrif Interactive Technologies). Bids should be submitted on the official bid documents obtained from these authorized distribution services. The province of New Brunswick reserves the right to negotiate pricing, value added and other savings opportunities with the successful proponent at time of award and throughout the contract. All suppliers engaged to deliver services on behalf of the Government of New Brunswick must ensure compliance with the Official Languages Act in the delivery of those services. For more information, please refer to the Official Languages Act. The Atlantic Provinces Standard Terms & Conditions for Goods and Services apply to this procurement and are considered to be incorporated into this document. By submitting a bid, you agree and accept these terms and conditions. Current "Atlantic Provinces Standard Terms and Conditions" are available on the New Brunswick Opportunities Network, the Council of Atlantic Premiers' Website or from an authorized service provider. COVID-19 Supplier Vaccination Policy Suppliers must comply with all GNB health and safety policies and standards including, without limitation, all health and safety policies and standards related to COVID-19, as applicable. view the full policy and FAQs. QUESTIONS: Written questions relating to this opportunity may be submitted to the address provided below via email by clicking on Questions. Please be sure to include the solicitation/tender number in the subject line. Solicitation documents will be provided in either of the Province of New Brunswick's two official languages; English or French upon request. Pay Equity Does your organization have 50 or more employees The Government of New Brunswick is committed to encouraging and incentivizing the adoption of pay equity by employers doing business with government. Prior to the award of procurements for goods and services valued over $1,000,000, suppliers, with fifty (50) or more employees will be required to complete the Pay Equity Learning Module developed by the Women's Equality Branch. Suppliers should provide a copy of their certificate of completion with their bid submission. To complete the online module and obtain your certificate. For questions, please contact the Pay Equity Bureau toll free: (877) 253-0266 or by Email: peb-bes@gnb.ca All discounts quoted will be considered to be without limitations. Award of contracts: no contract shall be awarded and no payment shall be made to a vendor unless authorized by the Minister or his delegates. The Minister may make an award to the preferred vendor conditional on the negotiation and acceptance of a detailed contract between the Province and the vendor. In such cases, should the detailed contract negotiations not be completed in a reasonable period of time, the Province reserves the right to discontinue negotiations with the vendor and subsequently enter into negotiations with the second preferred vendor. Unless indicated otherwise in this tender notice or attached documents, all prices must be extended and totalled. PAYMENT OF INVOICES Payment of invoices is the responsibility of the department or organization to whom the goods are shipped or services are supplied. Where the estimated value of the goods or services to be procured is below the lowest applicable threshold value of any relevant trade agreement, Service New Brunswick reserves the right to give preferential treatment to a prospective supplier from New Brunswick. Should this right be exercised, the following order of priority will apply: a) firstly, New Brunswick manufacturers if the goods to be procured are manufactured in New Brunswick; and b) secondly, New Brunswick vendors. All Suppliers engaged to deliver goods or services to the Government of New Brunswick must ensure compliance with the Designated Materials Regulation in the provision or delivery of those goods obligated under that Regulation. Please refer to Recycle NB's website and the Designated Materials Regulation for specifics. EMAIL ADDRESS: bidquestionssoumissions@snb.ca No right or duty, in whole or in part, of the vendor under a contract issued may be assigned or delegated without the prior consent of the Strategic Procurement Branch. When bid submissions are evaluated on price: - Applicability of the preferences will be determined based on the price differential between the lowest-priced acceptable bid and the bid receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will be limited to 10%. When the lowest-priced acceptable bid before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%. - The preferential treatment will be applied by making the award to the NB supplier. When bid submissions are evaluated on a point system: - Applicability of the preferences will be determined based on the price differential between the pricing component of the highest scoring acceptable bid submission and the pricing component of the bid(s) receiving the preferential treatment. - The price differential under which a NB supplier preference may be applied will be limited to 10%. When the highest scoring acceptable bid submission before preferential treatment is applied is a New Brunswick vendor, the price differential under which a NB manufacturer preference will be applied will be limited to 5%. - The preferential treatment will be applied by allotting a maximum of an additional 5% of the total possible points to New Brunswick manufacturers' total scores and 4% to NB vendors' total scores. If no bid from a New Brunswick manufacturer has been retained for preferential treatment, New Brunswick vendors may receive a maximum of an additional 5% of the total possible points rather than 4%. The decision to apply a preference will be at the sole discretion of Service New Brunswick. To be eligible, suppliers must meet the definition of NB supplier as identified by the regulation under the Procurement Act. NB manufacturers should indicate in their bid that they are a NB manufacturer to be considered for the NB manufacturer preference.