SCOPE OF WORK
The work to be performed by the Contractor shall consist of furnishing all
material, labor, supervision, tools, supplies, and other expenses necessary
to provide full maintenance services, and repairs of every description,
including examinations, adjustments, tests and replacement of parts and
equipment as required for all equipment covered under this contract.
It is mandatory for the successful contractor to inspect at the beginning of
the contract year, of all equipment in this contract with the objective of
identifying equipment, items, parts showing considerable wear,
deterioration or are exceeding their normal life cycle or effectiveness. The
contractor must provide an itemized list of all equipment covered by this
contract by Facility. This provision is stipulated to avoid any claim of
responsibility outside the scope of full-service maintenance during the
contract period due to aging elevator systems equipment relative to this
contract. The Supervisor of Maintenance will, in writing, advise the
contractor to perform work due to deficiencies contained in the pre-maintenance list. The pre-maintenance list shall include itemized pricing
for each deficiency in accordance with the "TIME AND MATERIAL HOURS"
section of the specifications. The contractor shall correct such
deficiencies within a period agreed to by both parties and shall submit
separate invoicing reflecting such work.
TIME AND MATERIALS
All quotes for work other than preventive maintenance and service shall
include a cost breakdown submitted by the contractor as follows: labor
rate, number of hours, materials list, and cost of materials (with evidence
of same) with 10% markup on cost of materials. The contractor shall
provide an hourly rate in the proposal page. The City does not guarantee
any minimum number of hours and will pay only for the actual number of
hours authorized and worked.
Parts, equipment, and material prices: Shall be invoiced at actual
wholesale plus markup. Copies of the contractor's own purchase invoices
reflecting the actual costs shall accompany each invoice. Any repair with
an associated down time of more than 24 hours shall require the
contractor to provide to the City documented proof of parts order and
overnight shipment (order receipt and overnight company
acknowledgement receipt and invoice).
EQUIPMENT REPLACEMENT
The City may install or replace parts of its elevator systems over the life of
this contract year. This replacement is separate from the premaintenance list, the inspections and full-service maintenance. The
Contractor shall provide quotes based upon the hourly rate and parts and
materials required for replacement. CAPITAL REPLACEMENT IS NOT
COVERED UNDER THIS CONTRACT.
COMPETENCY OF CONTRACTOR
The importance of maintaining this equipment in a safe and satisfactory
operating condition demands that the Contractor provide satisfaction to
City of Trenton that the firm has actively been engaged for at least the
past five years in the maintenance, service, repair and replacement of
materials in equipment of similar manufacture, capacity, and operating
characteristics as those covered by this contract.
Bidders must provide documented proof of qualifications and three (3)
references. Awarded contractor must have technicians located within the
City of Trenton and must respond to emergency calls within one hour and
provide onsite services within 24 hours.
The City of Trenton requests bids for preventive maintenance, equipment
repair and equipment replacement for elevators located a City of Trenton
facilities for a two-year period with option to extend two (2) years.
Preventive Maintenance is defined in the following specifications. Repair
(outside of preventive maintenance) shall be based upon an hourly rate
for 100 hours annually. This is an estimated number. Vendors shall be
qualified to provide PM and repair on the systems as described in the
specifications.
Contractors shall comply with the New Jersey Prevailing Wage Act and
shall be registered as Public Works Contractors on the date of the bid
opening. The contract shall be awarded based upon the total proposed
preventive maintenance cost for a two-year period plus proposed regular
hourly rates for repair work.
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