The City of Bristol, Virginia and all agencies thereof are requesting sealed bids on specified types of crushed stone and limestone sand.This document contains general information relating to the evaluation process, selection criteria and mandatory requirements which must be addressed for a bid to receive consideration. It is the responsibility of the bidder to inquire and clarify any requirement that is not understood. All verbal questions are discouraged. The City will not be bound by verbal responses to questions. All inquiries concerning this request for sealed bid should be submitted in writing to Michael Maine, Operations Manager, 2515 Valley Drive, Bristol, Virginia 24201. Inquiries by email should be made to mmaine@bristolva.org. Evaluation of bids will be based on criteria set forth in this invitation.The award will be made to the lowest responsive and responsible bidder. The City reserves the right to reject any and all bids, to waive informalities and to negotiate with the low bidder if the bid exceeds budgeted funds. The City reserves the right to select the bid which, in the sole judgement of the City, is deemed to be in the best interest of the City. Exceptions to the specifications may cause the bid to be deemed non-responsive and to be rejected as such. The City of Bristol, Virginia is requesting sealed bids on the following estimated quantities of material to be furnished between July 1, 2023 and June 30, 2024. All materials are to comply with Virginia Department of Transportation Road and Bridge Specifications of latest date. In considering all bids, the City shall apply a mileage factor of $0.55 per mile based upon round trip mileage from our Public Works Department, 2515 Valley Drive, Bristol, Virginia, to the bidder's point of delivery. The mileage factor will be added to the material price bid to determine the apparent low bidder.
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