Contractor shall furnish all personnel required to operate, maintain and repair the BHS and the PBBs, at the Dayton International Airport, to meet all specified performance criteria in this RFP. Personnel shall perform all duties set forth in this RFP and the approved System's Operating Manuals which shall be provided by the City. Sample table of contents will be available upon request and operations and maintenance manuals will be provided by the City. For the BHS, the contractor shall be responsible for operations and must provide onsite support during all Active Commercial Carrier hours of operation, and the level of service for the BHS will be coordinated with DAY, TSA and user Airlines. Currently, commercial air carrier operations are performed between the hours of 4:00am to 1:00am. However, as the BHS only supports departure flights, typically departure flights are performed between the hours of 4:00am to 9:00pm. It is important for contractors to factor into their proposal that flights do get delayed and flight schedules do get altered by the airlines for a variety of reasons most of which are not under the control of DAY. To accommodate these situations, it will require the BHS to be operated past the departure flight hours listed above. Should the flight schedule be altered for an extended period of time (such as a month or more), the City and the contractor will work to adjust hours and pricing accordingly in order to meet this demand. These changes will be documented in writing, signed by both parties and attached to the contract as an amendment. Contractor also will be required to schedule and perform some Preventative Maintenance and Repair Activities, which impact operation during curfew/non-operational hours so as not to impact airplane operations. See the Preventative Maintenance Inspection Lists below Contractor shall comply with the established BHS Contingency Plans for the system including communication protocols per the Problem Solving and Escalation Procedures. This plan addresses how to restore BHS systems to full availability and provide temporary work-around in case systems are not completely restored immediately. The Contractor shall be responsible for the removal of any baggage remaining in the system and any manual handling required in the event of a BHS system failure and to respond to all BHS related failures and emergencies as required allowing or facilitating transport of bags to their intended destination. The Contractor shall respond to all failures within 5 minutes to assess situation. Matters relating to the system operation such as the required hours of Commercial Carrier operation will be dictated by DAY, TSA and user Airlines, and the Contractor shall fully cooperate and coordinate in this respect. When officially notified by the Airport Director of a decision regarding the above matters, or any other matter that the Airport Director wishes to classify as a policy decision, contractor shall immediately take all appropriate steps to comply with the decision For the PBB, the scope of work designated in these specifications shall consist of furnishing all management, supervision, labor, technicians, proper licenses, materials, parts, tools, equipment, chemicals, supplies, transportation, travel time, lodging, per diem, fuel surcharges, and insurance to efficiently and effectively perform preventative maintenance of the equipment designated per the manufacturer's recommendations. The City will allow for the use of City owned A-Frames by the contractor. The Contractor agrees to inspect and perform the work necessary for the maintenance and inspection of the equipment listed within this RFP per all manufacturer's recommendations. The Contractor agrees to perform Quarterly, Semi-Annual and Annual Inspections, maintenance and emergency callback services for the equipment listed in this RFP. The work shall be at the frequency specified and in strict compliance with the specifications of this RFP. The Unit Proposal Prices shall be the figures used to calculate these services. All work must be satisfactory and meet the approval of the City. Last Day to Submit Questions: 12:00 PM local (Dayton OH) time on July 27, 2023
Written Responses to Questions: August 2, 2023 The method of Contractor Selection has not been Determined at this time
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