The District School Board of Niagara (hereafter referred to as the DSBN) hereby invites submissions to pre-qualify suppliers of record for the Supply and Install New Window Coverings and Repairs at DSBN facilities, on an as needed basis for a three-year period beginning December 1, 2023 and ending November 30, 2026. Consideration will be given to renew the contract for 3 separate one-year periods ending November 30, 2029. The DSBN will be pre-qualifying multiple suppliers. DSBN schools and departments will purchase on the basis of "best fit" subject to the availability, quality, services and discount from a Supplier to meet DSBN requirements. For higher dollar value purchases, pre-qualified Suppliers may be given the opportunity to provide quotes.
The Contractor shall supply all labour, materials, and equipment to complete all work as required and specified.
In general, when a DSBN location other than (facility services) is requesting Supply/Install or repair/install the following may be required:
i. site visit to take measurements (not always required & at no additional cost to the DSBN);
ii. provide a quote for approval, based on site visit measurements;
iii. preparation of surfaces to receive window coverings, including the removal of existing window coverings as required. Patching and/or repair any holes or damage caused by removal of old hardware. Dispose of existing window coverings off DSBN property as required, in a responsible manner;
iv. supply and install all new hardware, as specified;
v. supply and install all new window coverings, as specified
vi. clean up (responsible disposal of garbage, etc.).
All installations shall be carried out only by personnel who are thoroughly experienced and skilled. All work shall be performed in a professional manner in strict accordance with the manufacturer's recommendations.
The Vendor will also be responsible for repairs. The DSBN's expectation is for vendors to:
o Provide a quote if requested.
o Respond to general requests within 24 hours.
o Provide a timeline of completion within one week.
o Complete and invoice service requests within 30 calendar days of receiving.
Billable time will be based on hourly rates submitted.
All work shall be performed according to the standards of the applicable trades and to the complete satisfaction of the DSBN.
The vendor is required to verify prior to pricing projects that all specified items will be available in time for installation to ensure orderly and timely progress of the work.
The DSBN Facility Representative shall approve the use of any materials other than those specified by the DSBN. The Vendor may present alternatives and options to the DSBN for approval.
In some cases, the DSBN may supply the materials to be used by the Contractor and in these circumstances no markup shall apply to these materials.
The DSBN reserves the right to obtain quotes from multiple pre-qualified Suppliers for items, at our discretion, although we are not required to do so and may proceed with a pre-qualified Supplier without further quotes.
The Vendor may be required from time to time to provide a quote for work required which may not result in the work being awarded. The Vendor shall not invoice the DSBN for this service unless it is assigned purely for assessment purposes.
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