The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights-of-way, private property, and other public, eligible, or designated areas. Specific services may include:
a. Coordinating daily briefings, work progress, staffing, and other key items with the City.
b. Selection and permitting of DMS locations and any other permitting/regulatory issues as necessary.
c. Scheduling work for all team members and contractors on a daily basis.
d. Hiring, training, scheduling, and managing field staff.
e. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines.
f. Assisting the City with responding to public concerns and comments.
g. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring.
h. Entering load tickets into a database application.
i. Digitization of source documentation (such as load tickets).
j. Furnishing and operating an automated/electronic (paperless) debris tracking system.
k. Developing daily operational reports to keep the City informed of work progress.
l. Development of maps, GIS applications, etc. as necessary.
m. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission to the City for processing.
n. Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, and any other applicable agency for disaster recovery efforts by City staff and designated debris removal contractors. Payment and Performance Bond: The successful Contractor shall furnish, within ten (10) days after written notice of acceptance of proposal, a Payment and Performance Bond. Contractor shall provide and pay the cost of a Payment and Performance Bond. The Bond shall be in the amount of one-hundred percent (100%) the annual contract cost, issued by a Surety Company licensed in the state of Georgia with an "A" minimum rating of performance as stated in the most current publication of "Best's Key Rating Guide, Property Liability" which shall show a financial strength rating of at least five (5) times the Contract Price. The Bond shall be accompanied by a "Power of Attorney" authorizing the attorney-infact to bind the surety and certified to include the date of the bond. The bidder agrees that The City of Valdosta reserves the right to waive technicalities and to reject any or all bids.
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