Deadline for Submission of Questions October 26, 2023 2:00PM Bidders shall notify the DSH immediately via e-mail at
ASH.PLOPSprocurement@dsh.ca.gov if they need clarification about the services being
sought or have questions about the IFB instructions or requirements. Additional Pre Bid Meeting Note: The conference will be for the purposes
of providing bidders an opportunity to examine the work site, specifications found in this bid ,
and any plans (if provided) before bidding in order to have full knowledge of the area(s) and/or
specific equipment affecting the work that may not be specifically described herein, to observe
the process when entering our secured facility, and to discuss any concerns regarding this
IFB. Bidder shall investigate site of work, conditions, character, quality and quantity of
surface, and subsurface materials or obstacles to be encountered, as well as any
measurements required for accurate bidding. Confirmation of planned attendance at the
onsite inspection is required. Late arrivals will not be admitted. Please bring a copy of the
Invitation for Bid to the site inspection for reference.
2. This conference is OPTIONAL. Bidders will not be penalized for not attending the
conference. Bidders who wish to attend the conference must notify Carolynn LaRue via
e-mail at ASH.PLOPSprocurement@dsh.ca.gov or via fax at (805) 468-3451 by 2:00
p.m. on October 19, 2023. This notification must include:
i. legal first and last name, telephone number (with area code)
ii. driver's license number or passport number - to include state/country where
issued
iii. date of birth
iv. an emergency contact's full name and phone number (with area code)
3. For interested bidders who need assistance due to a physical impairment, a reasonable
accommodation will be provided by the DSH, upon request. Bidders must request the
accommodation when requesting to attend the conference as described above.
4. In the event a potential prime contractor is unable to attend the conference, authorized
representatives may NOT attend on his or her behalf, unless otherwise directed by the
hospital at the time of registration.
5. At the time of the conference, COVID-19 screening will be mandatory for all bidders. Failure to
pass screening will prevent attendance to the conference. Bidders will be required to wear a
mask, if bidders do not have a mask, DSH shall provide one. Bidders and/or their
representatives will be required to bring their driver's license or other state-issued
identification card to be admitted onto hospital grounds. Bidders and/or their representatives
will not be admitted onto hospital grounds unless professionally and appropriately dressed in
clothing distinct from that worn by patients at the hospital. Additionally, electronic and
communication devices such as pagers, cell phones, cameras/micro-cameras, and/or sound
recording devices are not permitted on hospital grounds and must be left out of sight in the
bidder's and/or their representative's secured vehicle. Bidders are hereby provided notice that
the following restrictions will be enforced at the hospital. Failure to abide by any of the
restrictions below may result in being barred from the conference.
o No khaki colored clothing, shorts, and/or open-toed shoes
6. The representative may only sign-in to represent one (1) company. Subcontractors may not
represent a potential prime contractor at a conference.
7. The conference will start promptly at 1:00 p.m. on October 23, 2023 and late parties will not
be allowed entrance to the conference. It is the bidder's responsibility to be on time. It will take
approximately 15 minutes to go through security. Please plan accordingly.
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