Site work for a water / sewer project in Leesburg, Virginia. Completed plans call for site work for a water / sewer project.

The Town of Leesburg (the "Town") is soliciting proposals from qualified firms to provide pump and motor maintenance, replacement, and installation services for the Department of Utilities including, but not limited to, the Water Pollution Control Division (WPCD) and Water Supply Division (WSD). QUESTION DEADLINE: Monday, November 6, 2023 at 2:00 PM (local) The intent of this solicitation is for the Town to contract with qualified Contractor(s) to provide parts and services for pumps and motors as well as combination assemblies. These requirements are to include but are not limited to the purchase of repair or replacement parts as well as new or rebuilt various pumps, motors, and assemblies. The equipment is typically industrial in type. Selected Contractor(s) should provide all labor, materials, equipment, tools, supervision, and services necessary, but not limited to, the following to perform and complete required services: 1. Rebuild and/or replace pumps, motors, pump control valves, hydraulic operated valves, and related equipment. 2. The repair services should not be limited to working on any one manufacturer's pump or motor. Under this contract, the Contractor(s) will be required to perform work on any or all the various manufacture's pumps associated with the WPCD and WSD, including remote pumping and booster stations. 3. The pump types that may be required or serviced through this solicitation will include but are not limited to vertical pumps, horizontal split case, submersible, centrifugal pumps, diaphragm, peristaltic and progressive cavity pumps. 4. Motors are utilized as pump assemblies and may be required or serviced through this solicitation, these may include but are not limited to: AC Motors, DC Motors, Brushless Motors, and Linear Motors and up to 400hp. 5. Work should include installation and repairs of all types of valves i.e., cone valves, surge relief valves, check valves, gate valves, butterfly valves, and altitude valves in pumping stations and associated elevated tanks and reservoirs. 6. Service on pumps and motors should include but are not limited to; analysis of oil and lubricants, monitoring of vibration and frequency noises, alignment, adjustments, and replacement of mechanical and electrical components, complete rebuilds, and in the case of motors, rewinding. 7. Prior to the start of any services or repair work under the contract, a proposal to include scope, cost and time to complete the work, should be submitted by the Contractor(s) to the Director of Utilities or designee for review, approval and subsequent Task Order issuance. The proposal must specify: a. Labor billing rate for repair service not covered under a fixed price service. Rates should include straight time rates, overtime rates, urgent rates, and emergency rates, as applicable, and under what circumstances said rates are applied. b. Short description of the scope of Work or reference to received information. c. Product name of proposed material. d. Name of manufacturer of equipment. e. Anticipated time of completion (number of workdays). f. Cost of materials and equipment when applicable, without mark-up. g. Cost of subcontractor(s), without mark-up. h. Cost of rental equipment, without mark-up. i. Any safety concerns and actions that the Contractor(s) must perform to complete the Work. 8. All hourly rates should include all costs including, but not limited to, labor, overhead, expenses, profit, travel, etc. Freight should be FOB and will be reimbursed at cost by the Town without mark-up. 9. Proposals for services to be performed will be submitted by Contractor to Town within fourteen (14) calendar days from Town's request. The Town reserves the right to cancel this solicitation, accept or to reject any or all proposals in whole or in part, to make multiple awards, and to waive informalities in the process of awarding this contract. The Town further reserves the right to make an award of a contract without further discussion of the proposals received provided it is determined in writing that only one offeror is fully qualified, or that one offeror is clearly more highly qualified and suitable than the others under consideration. Therefore, proposals should be submitted initially on the most favorable terms that the offeror could propose with respect to both price and technical capability.