Renovation of a military facility in San Juan, Puerto Rico. Conceptual plans call for the renovation of a military facility.

THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR A/E FEE PROPOSALS. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. All information needed to submit SF330 documents are contained herein. Federal Acquisition Regulations (FAR) subpart 36.6, and Selection of Architects and Engineers Statute (formerly known as Brooks Architect-Engineer Act) selection procedures apply. The AE Services listed herein is being procured in accordance with Selection of Architects and Engineers Statute as implemented in FAR subpart 36.6 and VAAR 836.6. Pursuant to FAR 52.236-25, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the Commonwealth of Puerto Rico. For a Small Business to be considered as a prospective offeror/contractor, the firm including Joint Ventures, must be verified, and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s/qualifications. Failure of a prospective Small Business to be registered and active in SAM at the time the SF330 is submitted shall result in elimination from consideration. PROJECT NUMBER: 672-23-106 PROJECT TITLE: Retrofit Outpatient Pharmacy Structural Floor WORK LOCATION: VA Caribbean Healthcare System, San Juan, PR SET-ASIDE: Total Small Business NAICS: 541330 Engineer Services and the annual small business size standard is $22.5M TYPE OF CONTRACT CONTEMPLATED: Firm-Fixed Price CONSTRUCTION MAGNITUDE: Between $2,000,000 and $5,000,000. ESTIMATED COMPLETION DATE: The estimated completion of this project is 360 calendar days after the Notice to Proceed (NTP). The contractor design work shall last 315 calendar days, however, 15 days per submission will be allowed for Government revision (total of 45 days). POINT OF CONTACT: Jaimee Morgan, Contract Specialist, Email: jaimee.morgan@va.gov. SF 330 DATE OF RECEIPT/DUE DATE: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 3:00 PM Atlantic Standard Time (AST) December 4th, 2023. The VA s email system will not allow for file sizes greater than 8MB. If sending multiple emails, please see directions provided further down in this notice. Site Visits will not be arranged during this phase. PROJECT OVERVIEW: This A/E services project will furnish all necessary professional services, equipment, labor, materials, supervision, tools, testing, and specialty services to perform design services for project number 672 23 106, titled Retrofit Outpatient Pharmacy Structural Floor at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan Puerto Rico 00921 3201. The A/E Service works include, but is not limited to site investigations, designing, and preparing drawings, phase planning, develop specifications, develop cost estimates, supporting the future construction project during the construction period services. This project will evaluate the performance of the structural floor of the existing Outpatient Pharmacy area at Building 19 (OPA) to determine whether or not retrofitting should be performed and whether the structure fulfils performance requirements at the time of the retrofitting assessment. If it is determined through performance evaluation and verification that the existing structure does not fulfil performance requirements, and that the use of the structure can be continued through retrofitting, the A/E team shall select retrofitting and construction methods to implement the retrofitting work. ***PROJECT OVERVIEW END*** A/E FIRM SELECTION: Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract. SELECTION CRITERIA: Selection will be based on the following criteria which are provided with equal importance. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: Offeror shall provide at least four (4), similar projects and how well the proposal addresses technical capabilities in design quality management procedures, Computer-Aided Design and Drafting/Building Information Modeling, equipment resources, and laboratory requirements for the firm and any proposed subcontractors. Specialized experience and technical competence in the type of work required for this project that involves work similar in size, scope and complexity to the work required with emphasis on relevant experience evaluating and retrofitting structural areas. Where appropriate, include an experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included. SPECIFIC EXPERIENCE AND QUALIFICATIONS OF PERSONNEL: Provide specific experience and professional qualifications of proposed personnel for assignment to the project and their record of working together as a team. The selected A/E shall have previous experience in evaluating and retrofitting structural areas at healthcare facilities and provide documentation of a least three (3) design projects of this nature with references, names, and phone numbers. CAPACITY: Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to completing the project, within mandated schedules. RELEVANT PAST PERFORMANCE: Performance similar in nature to the work required for this project on contract with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. A/E shall provide documentation which substantiates similar experience on a minimum of two (2) projects and not more than four (4). Also, experience working in VA medical facilities is preferred, however, previous work on other Governmental, as well as private sector projects, will be considered. Information provided shall include project name and location, general description of work, identification of whether your firm was the lead on the project or the subconsultant, the estimated (or awarded) construction project amount as well as the customer phone number(s) and email addresses. All information should be included with the SF 330 submittal. The Government also reserves the right to evaluate past performance from other sources. LOCATION OF DESIGN FIRM: Location in general geographical area of the project and knowledge of the locality of the project and your knowledge of state/local requirements (e.g., regulations, codes, standards) as it relates to this project. It is expected that your SF 330 submittal will show your knowledge of the locality project and your knowledge of state/local requirements (e.g., regulations, codes, standards) as it relates to this project. Also demonstrate your proximity to the general geographical area enables you to physically show up to the work site within 5 hours, when required. REPUTATION AND STANDING AND RECORD OF SIGNIFICANT CLAIMS: Provide a narrative of the Firm s reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness to include copies of awards, outstanding merits, recommendations, etc. Provide a narrative of the Firm s record of significant claims against the firm because of improper or incomplete architectural and engineering services. Specify if the Firm does not have a record of significant claims. LICENSING & CERTIFICATIONS: The project architect-engineer of record shall be licensed to practice in the Commonwealth of Puerto Rico under local law requirements. Submit a copy of Commonwealth of Puerto Rico valid professional Engineer or Architect license of the architect-engineer of record. The lead designer in each discipline must be registered but does not have to be registered in the particular state where the project is located. Identify on SF 330, Part I - Contract-Specific Qualifications, Section D. Organizational Chart of Proposed Team, the designer architect-engineer of record designated for this project. SUBMISSION CRITERIA/REQUIREMENTS: Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to jaimee.morgan@va.gov no later than 3:00 PM (AST) on December 4th, 2023. Submittals received after the date and time identified will not be considered. All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 8MB. If more than one email is sent, please number emails in Subject line as 1 of 2, 2 of 2 etc. Example: SF 330 Submission 36C24823R0217 Retrofit Outpatient Pharmacy Structural Floor (1 of 4). All SF 330 submissions must include the following information either on the SF 330 or by accompanying document: Cover Page with: Solicitation Number Project Title Cage Code Unique Entity ID Tax ID Number The Email address and Phone number (with area code) of the Primary Point of Contact Signed cover letter Table of Contents SF 330 signed Responses to all the selection criteria Copy of Current A/E License including a copy of Commonwealth of Puerto Rico valid professional Engineer or Architect license of the architect-engineer of record REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to jaimee.morgan@va.gov. Phone inquiries will not be accepted. RFI s must be received no later than November 16th, 2023. The firm and/or principals representing the project must be licensed in the Commonwealth of Puerto Rico, IAW State law and must meet all licensing requirements to sign and seal drawings. Examples of information resources are: Gobierno de Puerto Rico Departamento de Estado Puerto Rico Professional Engineering Certificate of Authorization: https://www.ncarb.org/get-licensed/state-licensing-boards/architect-lookup https://estado.pr.gov/en/engineers-and-surveyors/ https://www.estado.pr.gov https://www.ncarb.org/get-licensed/licensing-requirements-tool https://estado.pr.gov/en/architects-and-landscape-architects/ NCARB rules for all States and PR/VI on architectural licensing: https://www.ncarb.org By responding to the Notice, you are acknowledging that your company meets the status requirements as a Small Business concern. SEE ATTACHED DOCUMENTS FOR THE SOW AND OTHER DOCUMENTS: Attachment 01 - Drawings OPA-Structural Set-1 (3 pages). Attachment 02 - Drawings OPA-Structural Set-2 (3 pages). Attachment 03 - Drawings OPA-Structural Set-3 (4 pages). Attachment 04 - Drawings OPA-Structural Set-4 (2 pages). Attachment 05 - Drawings OPA-Structural Set-5 (2 pages). Attachment 06 - SOW (AE 672-23-106) Retrofit Outpatient Pharmacy Structural Floor (24 pages). *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.