This is a service / maintenance or supply contract in Prosper, Texas. Contact the soliciting agency for additional information.

This is a MULTI-AWARD BID FOR General Services Vendors Prosper Independent School District (PISD) urges all vendors that provide these services to respond to this Bid/Proposal, even if you are a sole source of the product/service. PISD seeks to create a list of awarded vendors from which to obtain these services. When PISD has a need for these services, PISD will use the list of vendors as a primary source to obtain the services. There is no obligation upon PISD to use any particular vendor, nor does an award guarantee any level of expenditure. PISD will choose the vendor(s) that best meet(s) our requirements for any purchase. To check on the maturity date of an existing contract or determine if you should submit a new response, please contact the Purchasing Department at 469-219-2000. If your company has been awarded a contract on a Purchasing Cooperative, you do NOT need to respond to this RFP. PLEASE NOTE: IN ORDER TO BECOME AN APPROVED VENDOR WITH PROSPER ISD FOR ANY OF THE LISTED CATEGORIES IN THIS SOLICITATION, YOU MUST RESPOND TO THIS RFP. Electronic bidding will eliminate errors, unnecessary work, and reduce paper. When filing this bid electronically, please do not send us a paper copy as the electronic version will prevail. Vendors are solely responsible for the timely delivery of their paper bid response to the Purchasing Department. Responses received after the deadline will be rejected and shall be returned to the Contractor unopened. Responses submitted by public or private carriers must arrive by the deadline. No provisions or exceptions are made for late delivery due to actions or consequences of third-party carriers. In the event the District's offices are closed due to inclement weather or for any other unforeseen cause, the deadline for submission shall automatically be extended until the next operational business day, unless vendor is otherwise notified. The time of day shall remain the same. Prior to the final selection, vendors may be required to submit additional information, which the District may deem necessary to further evaluate the Contractor's qualifications. The District reserves the right to postpone the deadline through an addendum. Procurement results will become available after approval by the Board of Trustees. CONTRACT - This Proposal, when properly accepted and approved by the Prosper Independent School District School Board of Trustees, shall constitute a Contract equally binding between the successful proposers and the Prosper ISD. No different or additional terms will become part of this Contract with the exception of any addendum. TERM - The successful vendor(s) will enter into an annual contract for General Services. The initial contract period shall be effective upon Board approval and be firm for one (1) year from the date of the award. The contract, upon agreement of both the successful vendor(s) and Prosper ISD, shall automatically extend for four (4) additional one (1) year periods. Prosper ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Prosper ISD has the option to issue subsequent RFPs as needed. The District reserves the right to award multiple vendors to achieve the best value. Initial Contract Period: January 22, 2024 - January 21, 2025 Contract YR2 (Option): January 22, 2025 - January 21, 2026 Contract YR3 (Option): January 22, 2026 - January 21, 2027 Contract YR4 (Option): January 22, 2027 - January 21, 2028 Contract YR5 (Option): January 22, 2028 - January 21, 2029 As of the Issuance date of this solicitation and continuing until the final date for submission of proposals, contact with Prosper ISD employees, except for staff members of the Purchasing Department, is strictly prohibited. All personnel representing Prosper ISD are specifically directed not to hold meetings, conferences or technical discussions with any vendor for purposes of responding to this solicitation. Any vendor found to be acting in any way contrary to this directive will be disqualified from entering into any contract that may result from this solicitation. Question Deadline 12/15/2023 at 5:00 PM CT The District reserves the right to accept or reject, in part or in whole, any and all Bid responses and to waive any irregularities or informalities in any Bid or in the Bid process. The General Conditions of proposing and Terms of Contract, Specifications, Plans, Bid Forms, Addenda, and any other documents made a part of this bid shall constitute the complete bid. This bid, when duly accepted by the District, shall constitute a contract equally binding between the successful bidder and the Prosper ISD. The District may, by written notice to contractor, cancel the contract if it is found by the District that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by contractor or any agent or representative of contractor, to any employee or members of the Board of Trustees with a view toward securing an order or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such order. A Contractor may be disqualified before or after an award is made, upon evidence of collusion with the intent to defraud, or perform other illegal activities for the purpose of obtaining an unfair Request advantage. It is expected that all contact by Contractors with any District personnel and/or members of the Board of Trustees begin with the issuer of this Bid. Failure to follow this procedure is grounds for eliminating the Contractor from any further consideration of awarding the contract. The recommendation to award the Bid will be made to the District Board of Trustees. In connection with the performance of work under the contract, the contractor agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable federal, state, and local laws, regulations, and executive orders to the extent that the same may be applicable. The District reserves the right to award on a "line item" basis or "all or none" basis, whichever is most advantageous to the District. The District also reserves the right to award contracts or portions thereof exclusively or to multiple Contractors to achieve the best value.