This is a service / maintenance or supply contract in Lynchburg, Virginia. Contact the soliciting agency for additional information.

For City solicitations done through the Procurement Division, all contact between bidders or prospective bidders and the City shall be only with the Procurement Division. Any questions which may arise as a result of this solicitation may be addressed to Stephanie Suter, CPPO, CPPB, Procurement Manager at 434-455-3970, or by email to stephanie.suter@lynchburgva.gov. Inquiries must be received at least 7 business days prior to the due date in order to be considered. Contact initiated by a bidder concerning this solicitation with any other City representative, not expressly authorized elsewhere in this document, is prohibited. No bidder or potential bidder shall initiate or engage in any discussions with any other employee of the City or any member of the City Council while a solicitation is outstanding concerning the contents of such solicitation or with the intent to influence or interfere with the contract award authorized by and described in such solicitation. A violation hereof may result in the disqualification of such bidder. : Only when specifically requested in the bid documents shall each bid be accompanied by a bid bond with surety satisfactory to the City or a Cashier's or a Certified Check, made payable to the City of Lynchburg. In the event of default by the Bidder, the deposit shall be and represent liquidated damages to the City. Bids received without a bid bond, when specifically requested, shall be rejected. Direct access to the Procurement Office on the third floor of City Hall is restricted. FedEx, UPS, and USPS will deliver to the Citizens First Information Center in the first floor lobby of City Hall for pickup by Procurement. If vendors choose to hand deliver bids, they can do so at the Citizens First Information Center, Monday - Friday, 8:30 AM - 5:00 PM. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and time stamp it at that time. The time of receipt shall be determined by the time clock stamp in the Procurement Division. It is the sole responsibility for the Bidder to ensure their bid is time stamped prior to the deadline for submission. Please allow sufficient time to ensure this is done. Any bid received after the announced time and date for submittal, whether by mail or otherwise, will be rejected. To be considered, Bidders shall sign in the space provided on the Terms and Signature Sheet and return all required documents with their bid. Mark outside of your envelope with Invitation for Bid # 24-042 and opening date of bid. Bids, to include addenda or changes to a response, shall not be accepted via Fax machine or by e- mail. Any questions which may arise as a result of this solicitation may be addressed to Stephanie Suter, Procurement Manager by email to stephanie.suter@lynchburgva.gov. Inquiries must be received by 2:00 PM on November 30, 2023 in order to be considered. Contact initiated by a bidder concerning this solicitation with any other City representative, not expressly authorized elsewhere in this document, is prohibited. Any such unauthorized contact may result in disqualification of the bidder.