This is a service / maintenance or supply contract in Elk Grove, California. Contact the soliciting agency for additional information.

The City of Elk Grove (City) is accepting statements of qualifications (SOQs) from qualified Consultants (Consultant(s)) for On-Call Traffic Engineering and Transportation Engineering Professional Services in accordance with the included specifications, terms, and conditions shown in this Request for Qualifications (RFQ). Prospective respondents are advised to read this information over carefully prior to submitting a SOQ. Questions regarding this RFQ are to be directed by e-mail to: James Ashby T.E., Traffic Engineering Division Manager, jashby@elkgrovecity.org with a copy to Andrea Koerner, Administrative Analyst, akoerner@elkgrovecity.org. Such contact shall be for clarification purposes only. The City must receive all questions no later than December 18, 2023. Material changes, if any, to the scope of services or SOQ procedures shall only be transmitted by written addendum and posted to the City website. Addendums and answers to submitted questions will be available via the City of Elk Grove website under "Notice" for the RFQ announcement. SOQs shall not be accepted by fax or electronically. Late SOQs: SOQs arriving after the specified date and time shall not be considered, nor shall late SOQs be opened. Each Consultant assumes responsibility for timely submission of its SOQ. Withdrawal or Modifications of SOQs: Any SOQ may be withdrawn or modified by a written request signed by the Consultant and received by the City Clerk prior to the final time and date for the receipt of SOQs. Once the deadline is past, Consultants are obligated to fulfill the terms of their SOQ. SOQ Acceptance and Rejection: The City reserves the right to accept any SOQ, to reject any and all SOQs, and to call for new SOQs, or dispense with the SOQ process in accordance with the Elk Grove Municipal Code. SOQ Evaluation and Award: Evaluation shall be made based on the criteria noted in Attachment A: Evaluation. Up to five contracts may be awarded to the responsible Consultant who best meets the City's needs by demonstrating the competence and professional qualifications necessary for the satisfactory performance of the required services, and shall not necessarily be based on the lowest priced SOQ, except as otherwise provided by law, taking into consideration adherence to the included specifications. A contract may be awarded to the next responsible Consultant if the successful Consultant refuses or fails to execute the contract. All Consultants that were not selected by the City shall be notified in writing. Nothing herein shall obligate the City to award a contract to any responding Consultant. Any contract awarded will be non-exclusive, and the City reserves the right to seek services from other sources, in the City's sole discretion. Disclosure of Submitted Materials: After selection and execution of the contract(s), (or prior thereto if required by law) all information and materials provided in each submittal received is subject to disclosure through a public records request pursuant to the California Public Records Act, or otherwise as may be required by law. The City, in its sole discretion, may release any submitted materials, regardless of whether such materials are marked by respondents as confidential or otherwise as protected. Waiver of Irregularities: The City retains the right, in its sole discretion, to waive any irregularities in SOQs that do not comply with the strict requirements of this RFQ, and the City reserves the right to award a contract to a Consultant submitting any such non-compliant SOQ, all in the City's sole discretion. Validity of Pricing: Consultants are required to provide a fee structure including the hourly rate of the principals to be assigned to the matter, and proposed cost (line item descriptions and pricing), and expense reimbursements levels, and total costs. No cost increases shall be passed onto the City after the SOQ has been submitted. No attempt shall be made to tie any item or items contained in this RFQ with any other business with the City; each SOQ must stand on its own. No Guarantee of Usage: Any quantities listed in this RFQ are estimated or projected and are provided for tabulation and information purposes only. No guarantee of quantities is given or implied by the City. Consultant must furnish the City's needs as they arise. Demonstrations: When required, the City may request full demonstrations prior to award. When such demonstrations are requested, the Consultant shall respond promptly and arrange a demonstration at a convenient location. Failure to provide a demonstration as specified by the City may result in rejection of a SOQ. Use of Other Governmental Contracts: The City reserves the right to reject any part or all of any SOQs received and utilize other available governmental contracts.The term of the contract will be for a specific period of time, commencing upon execution. The City anticipates the contract to be for a term of three years with two one-year extensions, at the option of the City. The City reserves the right to set the term for a period deemed to be in the best interest of the City, and terminate the contract as set forth therein. The method of Contractor Selection has not been Determined at this time.