This is a service / maintenance or supply contract in Alexander City, Alabama. Contact the soliciting agency for additional information.

The City of Alexander City, Alabama, is requesting bids for the purchase of materials for use by the Alexander City Water Distribution Department, per the attached specifications Pre-Qualifications: There are no pre-qualifications for this bid. Question Submission Deadline: December 18th, 2023, 5:00pm CST. All communications must be in writing, sent by email to David Hogan, Water Distribution Superintendent [david.hogan@alexandercityal.gov ], Miles Hamlett, Purchasing Director [miles.hamlett@alexandercityal.gov], and Stephanie Southerland, Alexander City Clerk [stephanie.southerland@alexandercityal.gov] . The subject line of the email must include "Bid 24-06". A running response to all vendors' questions will be provided as an addendum. The addendum can be found electronically. Evaluation Period: December 20th, 2023 to January 2nd, 2024 Anticipated Award Date: January 2nd, 2024 Bids shall not be modified after the opening. Prices and notations should be in ink or typewritten on the form provided by the owner. All bid prices must be fully extended. Bids must conform to any attached detailed specifications to be eligible for consideration. The contract shall begin on the date of the bid approval by the awarding authority. The anticipated award date for this contract is January 2nd, 2023. All Federal, State, and Local License and Fee requirements will be applicable. Freight charges and fees are to be included in the bid. Delivery is to made during the business hours of 7:00am & 3:30pm CST to the equipment yard located at: City of Alexander City 824 Railey Rd Alexander City, AL 35010 Shipping documents shall be sent to [purchasing@alexandercityal.gov] No sales taxes of any kind are to be included in the bid prices. The City of Alexander City will furnish tax exemption certificates when necessary. All prices and percentages must be firm for a minimum of 60 days. Bidder must grant the City of Alexander City a 30-day net payment terms without penalty. Bid awards will not be official until bidder is formally notified by receipt of purchase order. Invoices shall be submitted by email to Accounts Payable at [ap@alexandercityal.gov] or by mail to: City of Alexander City Attn: Accounts Payable 281 James D Nabors Dr Alexander City, AL 35011 The City of Alexander City prefers contracts that provide a sole source responsibility for all products and services provided. If the proposer requires the use of a third-party dealer, reseller or subcontractors to provide products or services, the proposer shall list the third party to be used and address how the products or services will be delivered. In accordance with the State of Alabama Law, a 3% variance consideration may be given to those vendors located within the City of Alexander City, City Limits and Police Jurisdiction. By Section 41-16-5, Code of Alabama 1975, with the submittal of a bid, the prospective vendor represents and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade. If the vendor employs any persons in the State of Alabama, in accordance with Section 31-13-9, Code of Alabama 1975, Proposers shall demonstrate proof of enrollment in the E-verify program by completing the enclosed E-verify affidavit, or providing some other proof of enrollment. If the proposer employs persons (anywhere), the award of the bid is condition on the bidder not knowingly employing, hiring for employment or continuing to employ an unauthorized alien within the State of Alabama. Upon awarding of the contract where a written contract is to be signed, the contract will contain a provision whereby the bidder promises not to violate Federal Immigration Law. The award will be made to the Bidder whose proposal conforms to all conditions and requirements within the specifications of this bid. In addition, the City of Alexander City reserves the right to consider the following during the evaluation period: (a) Award bids by Lump Sum or individual items unless otherwise noted by bidder. NOTE: No purchase will be made on Lump Sum awards until individual unit prices are furnished. (b) Award the bid to the lowest or best bidder, as determined by the Owner to be in the best interest of The City of Alexander City. Life cycle/maintenance costs will be taken into consideration. (c) Reject any or all bids and to waive technicalities when in the opinion of the City of Alexander City the best interest of The City of Alexander City will be served. (d) Make null and void the purchase order with the successful bidder if delivery cannot be made at the specified time. (e) In accordance with the State of Alabama Law, a 3% variance consideration may be given to those vendors located within the City of Alexander City, City Limits and Police Jurisdiction. (f) Ability to deliver goods and services in a timely manner. (g) Warranty (h) Suitability for use by the owner.