This is a service / maintenance or supply contract in Elk Grove, California. Contact the soliciting agency for additional information.

The Cosumnes Community Services District ("District") is seeking services for parking lot sweeping services within the parks, medians, streetscapes, and facilities owned and/or managed by the District. The services will include furnishing of all labor, materials, equipment, transportation, and services necessary for parking lot sweeping as directed herein. The Contractor shall provide all labor, materials, tools, equipment, transportation, hauling, dumping (and fees), and incidentals necessary to perform sweeping activities for clean conditions of parking lots. A clean condition is defined as the absence of residue. The Contractor shall provide a level of maintenance and performance that will present a clean, neat, and trim appearance upon completion of work. Contractor shall perform work contemplated herein in a good and workmanlike manner to the satisfaction of the Cosumnes Community Services District ("District"). The District representative shall be the sole judge as to whether Contractor's work conforms to the scope of services. 1. Contractor will conduct twice a month sweeping of 24 District parking lots totaling 1,042,573 square feet. New locations may be added in the future, at an agreed upon price. 2. Parking Lot sweeping shall be between the hours of 10:00 p.m. and 6:00 a.m., Sunday night thru Friday morning. Contractor will be given key to access locked parking lots. 3. The entire parking lot shall be cleaned to the edge of pavement. Some parking lots have concrete bumpers. Debris is to be removed around bumpers. Debris removal includes, but is not limited to: dirt, glass, litter, leaves, mud, rocks, and sand. Debris is not to be blown into public right-of-way or onto private property. 4. The removal, hauling and dumping of sweepings shall be the responsibility of the Contractor, done in accordance with all local, county and state laws and regulations. All transportation costs and disposal fees shall be at the expense of the Contractor. 5. Work is estimated to begin March 1, 2024. The initial term of this contract is twelve (12) months. The District reserves the option to extend the contract for up to two (2) additional twelve (12) month periods upon the same terms and conditions as provided in the Professional Services Agreement. The District is located in California's Central Valley in the southern portion of Sacramento County, four miles south of the Sacramento City limits. The District is the largest community services district in California encompassing 157 square-miles and serves and estimated population of 207,000. The District is a regional agency providing fire protection services to the cities of Elk Grove and Galt, as well as unincorporated areas in southern Sacramento County. Additionally, the District provides parks and recreation services exclusively to the Elk Grove community. The District departments include: Administrative Services Department - Operations include execution and monitoring of the District budget, long-range planning, information systems and the Human Resources section that provides services to over 500 District full-time, part-time, and seasonal employees. Fire Department - The Fire Department consists of two divisions, Operations and Administration and Support Services, that work together to provide fire, rescue, and emergency medical services. Parks and Recreation Department - Parks and Recreation manages 103 parks, 18 miles of off-street trails, two community centers, four recreation centers, three aquatics complexes, a nine-hole golf course and many recreation, sports, and leisure programs. Facility and Development Department - Operations include the planning, design, and construction management and maintenance for District property. The District is dedicated to enhancing the quality of life of the residents, businesses, visitors, and employees within the diverse community by protecting lives, property, and the environment through superior fire suppression, emergency medical services, fire prevention, and special operations response; and by providing parks and recreation services through well-maintained parks and recreational opportunities for health, wellness, and social interactions. Question Deadline 12/28/2023 at 10:00 AM PT. Please direct all questions regarding Scope and Schedule of Services, in writing to Kavita Takhar at KavitaTakhar@CosumnesCSD.gov. All questions are due to Kavita Takhar . All questions/answers will be posted on January 3, 2024 electronically. Length of Service Contract The initial term of the Professional Service Agreement (PSA) will be for a twelve (12) month term. The District reserves the option to extend the contract for up to two (2) additional twelve (12) month periods, upon the same terms and conditions as provided in the PSA. The Contractor can propose a price increase, if desired. The contractor should include a cost schedule for years 1, 2 and 3 on the Bid Form (Exhibit "D"). Selection Upon selection, the Proposal and Contractor information will be presented to the District Board of Directors for approval. The Contractor will then receive the Professional Service Agreement (PSA) and will be expected to execute the agreement within ten (10) business days of receipt. The Contractor shall provide completed W-9, insurance requirements, and copies of certifications with signed PSA. Anticipated start date is March 1, 2024. The price proposed is firm for the Scope of Services described in Exhibit "A" and cannot be altered after receipt per the terms of this RFP. Contractors will be required to obtain, and maintain for the duration of the contract, insurance as described in the Section 4 of this proposal. Interviews January 16, 2024 Vendors Notified January 25, 2024 All communications concerning this RFP must be submitted via email to the RFP Coordinator identified below. The RFP Coordinator will be the sole point of contact for this RFP. Kavita Takhar, Management Analyst 8820 Elk Grove Blvd. Elk Grove, CA 95624 Email: KavitaTakhar@cosumnescsd.gov Phone: 916-405-5332 The District reserves the unilateral right to amend this RFP in writing at any time. The District also reserves the right to cancel or reissue the RFP in its sole discretion. If an amendment is issued, the District shall provide notice of the amendment to all Proposers. In addition, the District shall post the amendment on electronically. Proposers shall respond to the final written RFP and any exhibits, attachments, and amendments thereto. If a reply is not received, please contact the RFP Coordinator. Any Proposal received prior to the submission date and time specified may be withdrawn or modified by written request by the firm who submitted the proposal. To be considered, however, the modified Proposal must be received by the submission date and time specified. The Contactor Proposal is the basis for negotiation of an Agreement. If agreement is reached, a written Agreement will be prepared and executed by the General Manager of the District. The Agreement will not be executed until all required documentation has been received. This Request for Proposal does not commit the District to enter into an Agreement, to pay any costs incurred in the preparation of a Proposal in response to this request, or to procure or contract for services. The District reserves the right to accept or reject any or all Proposals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety this Request for Proposal if it is in the best interests of the District to do so. Right of Rejection: The District reserves the right, in its sole discretion, to reject any and all proposals or to cancel this RFP in its entirety at any time. Any proposal received which does not meet the requirements of this RFP may be considered to be nonresponsive, and the proposal may be rejected. Proposers must comply with all of the terms of this RFP and all applicable State laws and regulations. The District may reject any proposal that does not comply with all of the terms, conditions, and performance requirements of this RFP. Proposers may not restrict the rights of the District or otherwise qualify their proposals. If a Proposer does so, the District may determine the proposal to be a nonresponsive counter-offer, and the proposal may be rejected. The District reserves the right, in its sole discretion, to waive variances in technical proposals provided such action is in the best interest of the District. Where the District waives minor variances in proposals, such waiver does not modify the RFP requirements or excuse the Proposer from full compliance with the RFP. Notwithstanding any minor variance, the District may hold any Proposer to strict compliance with the RFP. The District reserves the right, at its sole discretion, to request clarifications of proposals or to conduct discussions for the purpose of clarification with any or all Proposers. The purpose of any such discussions shall be to ensure full understanding of the proposal. Discussions shall be limited to specific sections of the proposal identified by the District and, if held, shall be after initial evaluation of Proposals is complete. If clarifications are made as a result of such discussion, the Proposer shall submit such clarifications in writing to the District.