The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to provide landscaping maintenance services to the City of Panama City Beachs Main Campus and the newest fire station located at 11911 Hutchison Blvd which is currently under construction. The Contractor shall provide all materials, equipment and labor to complete the project. TERMS OF CONTRACT: A. Payment will be made 30 days after satisfactory delivery and inspection of the services provided. The City shall determine the quality and acceptability of the services prior to payment. The City shall decide finally and conclusively any differences that may arise as to the interpretation of the specifications or the fulfillment of the terms of the Contract. B. Once accepted, all proposed pricing shall be firm and be valid for a period of twelve (12) months. C. Agreement is for two (2) years with two (2) one-year options at the mutual agreement of both parties
Evaluation Committee Meeting (if applicable): N/A Estimated Notice of Award Date XXX January 26, 2024 Estimated City Council Review & Action 9:00AM CDT January 25, 2024 The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes. Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB24-12 LANDSCAPE MAINTENANCE SERVICES CITY MAIN CAMPUS FY2024 on the package. Bidders name and return address should be clearly identified on the outside of the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Halls front desk does not constitute receipt as required by this solicitation. The City will not be responsible for mail delays, late or incorrect deliveries. The time/date stamp in the City Hall or Electronically will be the official authority for determining late Bids. The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities. Bidders must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City. It is the sole responsibility of the bidder to determine if any addenda have been issued. The due date for questions will be 4:00 PM CDT on Friday, January 5th, 2024. Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov. Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification. For more information on the City purchasing policies and procedures, or to review the City Electronically
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