This is a service / maintenance or supply contract in Running Springs, California. Contact the soliciting agency for additional information.

The Department of California Highway Patrol (CHP) is soliciting bids from firms that to provide Security System Upgrade Services. Bids must address all of the services described in Exhibit A entitled, "Scope of Work" that is included in the Proposed Agreement Forms/Exhibits section of this IFB. Exhibit A contains a detailed description of the services and work to be performed, as a result of this IFB including those terms in the referenced exhibits. The CHP intends to make a single agreement award to the responsive and responsible firm offering the lowest bid. This IFB is open to all eligible firms and/or individuals that meet the qualification requirements. The services shall be performed at: Department of California Highway Patrol Arrowhead Area office 31230 Highway 18 Running Springs, CA 92382 Walk-Through October 24, 2023 @ 10:00 a.m. Questions Due January 3, 2024 @ 10:00 a.m.(See Item E) Bid Due January 18, 2024 @ 1:00 p.m. Bid Opening January 18, 2024 @ 1:30 p.m. Proposed Start Date of Agreement April 1, 2024 or Upon Approval The term of the resulting agreement is anticipated to be effective from April 1, 2024 through June 30, 2024. The agreement term may change if CHP makes an award earlier than expected or if CHP cannot execute the agreement in a timely manner due to unforeseen delays. CHP reserves the right to extend the term of the resulting agreement as necessary to complete or continue the services. Agreement extensions are subject to satisfactory performance, funding availability, and possibly approval by Department of General Services (DGS). The resulting agreement will be of no force or effect until it is signed by both parties and approved by DGS, if required. Bidder is hereby advised not to commence performance until all approvals have been obtained. If performance commences before all approvals are obtained, said services may be considered to have been volunteered. Bidders shall immediately notify CHP if clarification is needed regarding the services sought or questions arise about the IFB and/or its accompanying materials, instructions, or requirements. Bidders shall submit questions via email to Matthew Macdonald at matthew.macdonald@chp.ca.gov. To ensure a response and inclusion in the Questions & Answers (Q&A) document, questions must be received by the scheduled date in Section B, Time Schedule. Following the question submission deadline, the CHP will post a summary response of the questions and answers to be viewed electronically titled "Questions and Answers to IFB 23C865003". CHP reserves the right to contact an inquirer to seek clarification of any inquiry received. Bidders that fail to report a known or suspected problem with this IFB and/or any accompanying materials or fail to seek clarification and/or correction of this IFB and/or any accompanying materials shall submit a bid at their own risk. In addition, if awarded the agreement, the successful bidder shall not be entitled to additional compensation for any additional work caused by such problem, including any ambiguity, conflict, discrepancy, omission, or error. All bid packages properly received according to the IFB instructions on or before the bid due date will be opened and read at the following address, at the date and time stated in section B of this IFB, entitled "Time Schedule". Bidders may email matthew.macdonald@chp.ca.gov to request bid results. Department of California Highway Patrol Business Services Section 601 N. 7th Street Sacramento, CA 95811 CHP rights In addition to the rights discussed elsewhere in this IFB, CHP reserves the following rights. a. IFB corrections 1) CHP reserves the right to do any of the following up to the bid submission deadline: a) Modify any date or deadline appearing in this IFB or the IFB Time Schedule. b) Issue clarification notices, addenda, alternate IFB instructions, forms, etc. c) Waive any IFB requirement or instruction for all bidders if CHP deems said requirement or instruction unnecessary, erroneous or unreasonable. d) Allow bidders to submit questions about any IFB change, correction, or addenda. If CHP allows such questions, specific instructions will appear in the cover letter accompanying the document. 2) If applicable, CHP will mail, email, or fax written clarification notices or addenda to all persons/firms receiving this IFB. Exceptions may occur, when CHP decides, just before or on the bid due date, to extend the submission deadline. If this occurs, CHP may notify potential bidders of the extension by fax, email, or by telephone. CHP will follow-up any verbal notice in writing by fax or mail. b. Collecting information from bidders 1) If deemed necessary by CHP, CHP may request a bidder to submit additional documentation following the bid opening and/or evaluation. CHP will advise the bidders orally, via email, or in writing of the documentation that is required and the timeline for submitting the documentation. CHP will follow-up oral instructions in writing by fax, email, or mail. Failure to submit the required documentation by the date and time indicated may cause CHP to deem a bid non-responsive. 2) At its sole discretion, CHP reserves the right to collect, by mail, email, fax or other method, the following omitted and/or additional information. a) Signed copies of any form submitted without a signature. b) Data or documentation omitted from any submitted IFB attachment/form. c) Information/material needed to clarify or confirm certifications or claims made by a bidder. d) Information/material or form(s) needed to correct or remedy an immaterial defect in a bid package. c. Immaterial bid defects 1) CHP may waive any immaterial defect in any bid package and allow the bidder to remedy those defects. CHP reserves the right to use its best judgment to determine what constitutes an immaterial deviation or defect. 2) CHP's waiver of an immaterial defect in a bid package shall in no way modify this IFB or excuse a bidder from full compliance with all bid requirements. d. Correction of clerical or mathematical errors 1) At its sole discretion, CHP reserves the right to overlook, correct or require a bidder to remedy any obvious clerical or mathematical errors on a bid form. 2) If the correction of an error results in an increase or decrease in the total price, CHP shall give the bidder the option to accept the corrected price or withdraw their bid. 3) Bidders may be required to initial corrections to costs and figures on the Bid Form if the correction results in an alteration of the cost(s) offered. 4) If a mathematical error occurs in a total or extended price and a unit price is present, CHP will use the unit price to settle the discrepancy. e. Right to remedy errors CHP reserves the right to remedy errors caused by: 1) CHP office equipment malfunctions or negligence by agency staff. 2) Natural disasters (i.e., floods, fires, earthquakes, etc.). f. No agreement award or IFB cancellation The issuance of this IFB does not constitute a commitment by CHP to award an agreement. CHP reserves the right to reject all bids and to cancel this IFB if it is in the best interest of CHP to do so. g. Agreement amendments after award As provided in the Public Contract Code governing contracts (agreements) awarded by competitive bid, CHP reserves the right to amend the agreement after CHP makes an agreement award. A responsive bidder, certified as a small/micro business in a relevant business category or type, will be granted a preference up to five percent (5%) of the lowest responsive bid. Small business means a responsive/responsible bidder that is certified by the California Department of General Services as a small business or micro business