Renovation of a municipal facility in Auburn, Washington. Completed plans call for the renovation of a municipal facility.

As of February 7,2024, this project has not yet been awarded. A timeline for award has not yet been established. The City of Auburn seeks to improve and overhaul the system of audio and video equipment in its City Council chambers. With this RFP, the City is soliciting proposals from qualified vendors to provide it with such equipment and equipment installation/removal services. General scope of work requirements. Proposals submitted in response to this RFP must include: Audio/video systems equipment and software to easily and efficiently allow a single City staff member to monitor, record and stream City council meetings on internet sites and platforms (such as Youtube, ZOOM, etc.); a provision for the installation and removal of equipment, and the technical servicing of system equipment, hardware and software; a provision for training on the use of any installed systems/equipment, to include the potential for testing of the system and equipment; the potential for a contract with the City for the provision of such equipment, system and services; potential vendor qualifications and experience: Potential Vendors shall provide a history of the business including the date established, the type of ownership or legal structure of the business (sole proprietor, partnership, corporation, etc.), the length of time that the firm has been operating as the legal entity, any legally required licenses the vendor and/or its employees hold, and the length of time the firm has been providing the requested service. The Potential Vendor shall list the proposed key members of staff to be assigned to the City's contract including their roles and estimated participation in delivering the services. The Potential Vendor shall disclose and explain any litigation, threatened litigation, investigation, reorganization, receivership, filing, strike, audit, corporate acquisition, unpaid judgments or other action that could have an adverse impact on their ability to provide the required needs. The Potential Vendor shall disclose and explain whether they have been unable to complete a contract, been removed from a contract, or been replaced during a contract period in the past five years. If selected, Vendor, and any of their employees who work with the video system, must agree to submit and pass a criminal background check if requested by the City Any potential vendor questions regarding the meaning or interpretation of any RFP provision must be submitted by email to Jonathan Glover at jglover@auburnwa.gov no later than Jan. 18, 2024. Questions received other than by email or after this deadline will not be considered . Jonathan Glover is the only contact for this RFP. Responses to any questions will be posted on the following City Electronically The Citys goals for this project are: (1) to potentially reduce the overall number of audio and video units currently serving the Citys council chambers (see attached listing of currently installed equipment as a reference); (2) to reduce the complexity of the council chambers audio/video system; and (3) to update and upgrade the equipment and systems by removing unnecessary or duplicative equipment and streamlining the system with newer, more advanced units. Enrich All project work must be completed by March 29, 2024. SCOPE OF WORK: 1. General scope of work requirements. Proposals submitted in response to this RFP must include: o Audio/video systems equipment and software to easily and efficiently allow a single City staff member to monitor, record and "stream" City council meetings on internet sites and platforms (such as Youtube, ZOOM, etc.); o a provision for the installation and removal of equipment, and the technical servicing of system equipment, hardware and software; o a provision for training on the use of any installed systems/equipment, to include the potential for testing of the system and equipment; o the potential for a contract with the City for the provision of such equipment, system and services; o potential vendor qualifications and experience: O Potential Vendors shall provide a history of the business including the date established, the type of ownership or legal structure of the business (sole proprietor, partnership, corporation, etc.), the length of time that the firm has been operating as the legal entity, any legally required licenses the vendor and/or its employees hold, and the length of time the firm has been providing the requested service. O The Potential Vendor shall list the proposed key members of staff to be assigned to the City's contract including their roles and estimated participation in delivering the services. O The Potential Vendor shall disclose and explain any litigation, threatened litigation, investigation, reorganization, receivership, filing, strike, audit, corporate acquisition, unpaid judgments or other action that could have an adverse impact on their ability to provide the required needs. O The Potential Vendor shall disclose and explain whether they have been unable to complete a contract, been removed from a contract, or been replaced during a contract period in the past five years. O If selected, Vendor, and any of their employees who work with the video system, must agree to submit and pass a criminal background check if requested by the Cityt