The Washington County Public Works Department is issuing this request for proposals (RFP) to provide project coordination, data collection, stakeholder engagement, and engineering services for the County State Aid Highway (CSAH) 5 (Olive Street) Improvement Project. Any questions regarding this RFP should be directed via email to andrew.giesen@co.washington.mn.us by 3:00 PM on Wednesday, January 31, 2024. If a question pertains to a clarification of this RFP, the question and answer will be posted on the County's website. Only written questions and notifications will receive responses. Washington County reserves the right to disregard questions received after 3:00 PM on Wednesday, January 31, 2024. The objective of this project is to implement improvements to this segment of CSAH 5. In summary, the project goals are as follows: o Add a sidewalk to a least one side of the roadway, resurface the roadway, and replace the aging curb and gutter, storm sewer, and roadway signs. o Repair/replace city utilities (sanitary and water) along the roadway o Utilize a comprehensive agency and public engagement process to engage, obtain feedback, and achieve community acceptance of a preferred design along this segment of CSAH 5. o Achieve a construction schedule that minimizes public inconvenience, while being sensitive to reducing overall project costs and impacts. o Produce a municipally-approved preliminary geometric layout and plans that meets all MnDOT, CSAH, and Washington County requirements. o Complete all required steps associated with the awarded funding to achieve construction in 2026 Project Kick-off April 2024 Data Collection April - June 2024 Preliminary Design & Public Engagement June - August 2024 Preferred Alt. Identified August 2024 Geometric Layout August 2024 - September 2024 Final Design & Public Engagement October 2024 - October 2025 ROW Acquisition October 2024 - December 2025 Bid Letting January 2026 Bid Opening February 2026 Construction 2026 The following lists outline work tasks and associated items that shall be included as part of the contracted services. All reports/documentation must be developed and presented in Microsoft Office and all design files must be developed and presented in MicroStation adhering to Washington County approved formats unless otherwise noted or requested by the Consultant (the selected firm to perform this work) with approval of the County. The role of the selected Consultant team will be to complete all tasks necessary to take the project to a municipally-approved preliminary layout and a MnDOT State Aid and municipally-approved construction plan set. Washington County will partner with the City of Stillwater and will act as the lead agency through all aspects of the project. The County's role as lead agency does not preclude direct and regular interaction between the Consultant and the City, Watershed District, and other agencies. External Agency input and review is important; however, the County is to be kept informed of agency dialogue and will assist the Consultant in determining the need and scope of interaction with a particular agency. The City of Stillwater will need to be involved in the design development and review and other intermediate completion points, and their input will be incorporated on a regular basis to avoid review delays or reworking of design elements. 2.1. Project Management The Consultant will perform all work necessary to effectively coordinate the project completion, maintain the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant will start with an in-person kick-off meeting at the County office. After the kick-off meeting, the Consultant should host monthly PMT meetings, which can be virtual. The proposal should include a summary of the project management measures required to ensure that the project is completed on time, within budget, and in accordance with applicable laws, policies, standards, and good engineering practice. The selected Consultant shall develop and implement a project specific Quality Management Plan, which shall be available for review upon request during the project.
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