This is a service / maintenance or supply contract in Saint Louis, Missouri. Contact the soliciting agency for additional information.

The Forestry Division is requesting proposals from qualified proposers to perform the above Grass Cutting for Vacant Buildings. If any prospective Respondent is in doubt as to the meaning of any part of the Request For Proposal, the Respondent may, by e-mail, submit to the Forestry Commissioner a written request for an interpretation no later than February 16, 2024 by 5:00 p.m. The response(s) will be addressed via email. The City of St. Louis Department of Parks, Recreation & Forestry (PR&F) is seeking any and all qualified companies or organizations to enter into a contract to manage all aspects and operations of Grass Cutting for Vacant Buildings in the City of St. Louis. The City seeks to enter into a Five (5) year contract with a respondent whose proposal best satisfies the performance of the following services: The City of St. Louis intends to enter into a contract whereby the company or organization would provide Grass Cutting Vacant Buildings in the City of St. Louis. The selected organization or company will be responsible for all operating costs for the operation. Work shall not commence on the vacant properties until 7:00 AM Services shall be performed on vacant properties with equipment as needed such as lawn mowers, string trimmers, chain saws, debris/litter removal, when necessary. Contractors should be prepared with equipment that can efficiently cut overgrowth that can regularly reach heights of 3-4 feet or higher. These services will be performed on vacant properties within the City of St. Louis. The City of St. Louis Forestry Division will be responsible for providing an initial work program pertaining to each property for the contractor and providing a list of addresses that is subject to periodic changes. The services will typically be performed on these vacant properties between the months of April through October of each contract year. The City reserves the right to adjust the number of parcels to be serviced and to end seasonal mowing at a date of their discretion. All services shall be performed in a professional manner. Contractor is to provide all supervision, materials, labor, equipment, service, operation and expertise required to perform grass mowing. Contactor reflects the City and must be professional in conduct, attire and work performed. Work will be performed without damage to the subject property or adjacent properties. 5 Contractor is expected to cut the entire property (front, back, side) including easements (tree lawn) of assigned properties. Contractor is only to cut properties that are in violation. Contractor is responsible for removing grass clippings from the driveway, sidewalk and street pavement in front of the property. All tree branches, bush trimmings, litter and debris, etc. are to be removed from the property and deposited at an appropriate location (alley line, rear of property and/or parking lane in front of property - note debris should not interfere with the Right of Way). Contractor shall self-monitor vacant properties. The initial list of vacant properties will be provided by the City of St. Louis Forestry Division to the Contractor. After contractor completes the first visit of properties in a given area, the City of St Louis Forestry Division will issue an upto-date list of vacant properties electronically. Contractor shall provide before and after pictures (on a program provided by PR&F) of every property cut. Pictures must include all areas (front. Back, side, easement) of the property. Contractor shall be notified electronically of any and all missed cuts/unsatisfied cuts concerns that the City of St. Louis receives through the Citizen Service Bureau Service Requests. These concerns shall be addressed within a timely fashion as set forth by the Commissioner of Forestry. Contractor shall submit to the City of St. Louis Forestry Division on a weekly basis (day of week to be determined), weekly numbers of properties completed in a given area, i.e. ward, in order that updates can be made to the rotation schedule that the City of St. Louis Forestry Division maintains. Contractor shall report to the City of St. Louis Forestry Division when a given area, i.e. ward, is completed. Contractor must contact Forestry for approval before performing any work on any property that Forestry will be billed over $200. Contractor shall provide the City of St. Louis with an Excel spreadsheet, together with an invoice, on a monthly basis listing all current properties being maintained by the Contractor which describe when each property was inspected and maintained. Monthly invoice shall be received by the City of St. Louis Forestry Division the third week of each month. If funding is available, Contractor may be asked to do brush and debris removal and disposal: Brush Removal: 10" dbh (diameter breast height) trees/woody plants or below must be removed to ground level. The grounds should be left in a condition which allows for easy and safe follow up cutting with a regular mower. Brush disposal: Trees/woody plants can be pulled to the property edge at the alley line or parking lane but must be removed within 24 hours. If Contractor uses a dumpster, the City will provide a permit for a properly placed dumpster and Contractor has five (5) days to have dumpster removed. Debris Removal: All debris (non-organic matter) must be removed from the property. Non organic matter debris can be pulled to the property edge at the alley line or parking lane but must be removed within 24 hours. Debris disposal: Contractors can dispose of the debris at the south City of St. Louis transfer station at no cost. The South Transfer Station is located at 4100 South First Street. If Contractor uses a dumpster, the City will provide a permit for a properly placed dumpster and Contractor has five (5) days to have dumpster removed. NO DEBRIS or BRUSH left behind any property can obstruct any part of the alley. Safe vehicular passage through the alley must be assured at all times. Invoices for payment shall be submitted to PR&F. Payment shall be conditioned upon receipt of appropriate, accurate, and acceptable invoices submitted in a timely manner with supporting documentation as required by City of St. Louis Comptroller's Office. The PR&F will also appoint a staff person to monitor the contract on a regular basis