This is a service / maintenance or supply contract in West Sacramento, California. Contact the soliciting agency for additional information.

The Department of General Services (DGS), Office of State Publishing (OSP) owns and operates chiller systems on several different printing presses and OSP staff can perform rudimentary maintenance on this equipment. However, some circumstances require parts, service, and/or technical support from a contractor with advanced knowledge and abilities in these pressurized systems that require refrigerants, evacuating high-pressure gases, and refilling and disposal. As such, OSP is procuring repair services for their chiller systems in West Sacramento facility. Written Question Submission Deadline: February 08, 2024 Questions and Answers to be Posted :February 13, 2024 Bidders requiring clarification of the intent or content of this IFB, or on procedural matters regarding the competitive procurement process, may request clarification by submitting questions in writing. Bidders may submit questions to the Acquisitions Analyst listed on the Notice to Prospective Bidders via email or via U.S. mail. If sending via U.S. mail, the envelope must be clearly marked "Questions Relating to, IFB Chiller Repair Services" and sent to the Acquisition Analyst listed on the Notice to Prospective Bidders for this IFB. To ensure a response, questions must be received in writing by the date given for written questions in Key Action Dates (See Section C.1.). Question and Answer Sets will be provided to all Bidders and will be posted as an official Addendum. A Bidder who desires clarification or further information on the content of the IFB, but whose questions relate to a proprietary aspect of that Bidder's bid submission and if disclosed to other Bidders, would expose that Bidder's bid, may submit such questions in the same manner as above, marked "CONFIDENTIAL," not later than the scheduled date specified herein to ensure a response. The Bidder must explain why any questions are of a sensitive nature. If OBAS concurs that the disclosure of the question or answer would expose the proprietary nature of the bid, the question will be answered and both the question and answer will be kept in confidence during the IFB process. If OBAS does not concur with the explanation of the proprietary aspect of the question(s), the question(s) will not be answered in this manner and the Bidder will be so notified. Requests for Changes to the IFB - If the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints to the Bidder in proposing Office of State Publishing Chiller Repair Services CR 23-159151; less costly or alternate solutions, the Bidder may request a change to the IFB by submitting, in writing, the recommended change(s) and the facts substantiating this belief and reasons for making the recommended change. Such requests must be submitted to the Acquisition Analyst by the date specified herein for written questions concerning the IFB. Such changes will be made at the sole option of OBAS. If OBAS determines that any requested change is in the best interest of the State, all Bidders will be notified of the change in the form of an Addendum to this IFB. If a Bidder discovers any ambiguity, conflict, discrepancy, omission or other error in this IFB, the Bidder will immediately notify OBAS of such error(s) in writing and request clarification or modification of the document. If a Bidder fails to notify OBAS, prior to the Deadline for Final Bid Submission, of an error known to the Bidder, or an error that reasonably should have been known, the Bidder will bid at their own risk, and if awarded the contract, will not be entitled to additional compensation or time by reason of the error or its later correction. Services shall be performed at the following location: 885 Riverside Parkway, West Sacramento, CA 95605 The anticipated term of the contract will be (3) three years from the execution date. You are invited to review and respond to this Invitation for Bid (IFB) for Chiller Repair Services being offered by the Department of General Services, Office of State Publishing (OSP). In the opinion of the Office of Business and Acquisition Services (OBAS), this IFB is complete and without need of explanation. However, if you have questions regarding this IFB please contact the below listed Acquisition Analyst. Please note that verbal information given will not be binding on the State unless such information is issued in writing as an official addendum to this IFB. Phoebe Hsu, Acquisition Analyst Office of Business and Acquisition Services Contract Services Section (279) 946-8275 Phoebe.Hsu@dgs.ca.gov A Bidder must be registered with the State of California, Secretary of State, if required by law. C-20 - Warm-Air Heating, Ventilating and Air-Conditioning Contractor The bid submission must not contain false or misleading statements, or provide contradictory attributes or conditions claimed by the Bidder. If, in the opinion of OBAS, such information was intended to mislead OBAS in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it will be the basis for rejection of the bid submission. In the event a Bidder is unable to attend the non-mandatory walk-through, an authorized representative may attend on their behalf. The representative may only attend for one (1) Bidder. Subcontractors may not represent a prime contractor at the non-mandatory walkthrough. Persons needing assistance due to a physical impairment will be given reasonable accommodation upon request for the non-mandatory walk-through. The Bidder must email Phoebe.Hsu@dgs.ca.gov no later than the fifth working day prior to the scheduled date and time of the non-mandatory Walk-Through to arrange for a reasonable accommodation. Pursuant to Public Contract Code section 10115 subdivision (c) and Military and Veterans Code (MVC) section 999.2 subdivision (a), Bidders must meet a Disabled Veteran Business Enterprise (DVBE) participation goal. The required participation for this agreement is 3%. Bidder must document the required DVBE program participation on Attachment 3, Bidder Declaration (GSPD-05-105). The State reserves the right to cancel all or a portion of the service for any reason, subject to thirty (30) days written notice to the Contractor.