This is a service / maintenance or supply contract in Panama City Beach, Florida. Contact the soliciting agency for additional information.

The District is issuing this Invitation to Bid (ITB) from qualified vendors to perform inspections, testing, certifications, maintenance, and repairs of each fire detection and suppression system. The Airport's facilities that require these services include Terminal Building, Maintenance Building, Cargo Building, Public Safety Building, Utilities Building, Air Traffic Control Tower (ACTC) and Car Rental Facility. The awarded vendor shall perform these services in accordance with standard manufacturer's recommendations, National Fire Protection Association, and the Fire Prevention Code. The vendor and persons must hold the license/certification applicable to perform all services required by the State of Florida. The District, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that for any resulting contract entered into pursuant to this ITB, disadvantaged business enterprises will be afforded full and fair opportunity to submit a response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The requirements of 49 CFR part 26 apply and will be incorporated to any resulting contract. It is the policy of the District to practice nondiscrimination based on race, color, sex or national origin in the award or performance of the resulting contract. The District encourages participation by all vendors qualifying under this solicitation regardless of business size or ownership. All questions shall be in writing and the questions shall be submitted to the Procurement Officer, via email, by the due date prescribed in the Timeline of Events. Bidders shall ensure the subject line contains ITB2024-01, Monitoring and Maintenance of Fire Suppression and Detection Systems of the email. Answers to submitted questions will be posted Electronically The District shall not be responsible for unidentified bids. Bidders should be either hand delivered, sent via overnight delivery, or mailed and addressed to: Procurement Officer, Northwest Florida Beaches International Airport, 6300 West Bay Parkway, Box A, Panama City, FL 32409. If hand delivering a bid, deliver to the Airport Administrative Office at the address stated above. No facsimiles, e-mails or telephone submittals will be accepted. Any bid received later than the deadline will be considered LATE and will not be accepted by the District. Receipt of a bid by any District officer or personnel other than the Airport Administrative Offices front desk does not constitute receipt as required by this solicitation. The time received at the Airport Administrative Office shall be conclusive as to the timeliness of receipt. Prior to submitting a bid, each Bidder shall carefully examine the ITB documents and thoroughly familiarize themselves with the submittal and project requirements thereof, and if any conflicts, errors, or discrepancies are found, the Bidder shall notify the District. Bidder shall certify their bid by completing the required Submittal Certification Form. All submissions shall be entered in legible handwriting in ink or typed. Bids may be rejected if any omissions, alteration of forms, additions not called for, or any irregularities of any kind are shown. The bid, including pricing, shall remain firm for not less than ninety (90) calendar days from the due date. The Bidders name and solicitation number shall be included when specifications or descriptive papers are submitted with a bid. By submission of a bid, the Bidder guarantees that all services offered in the bid meet the requirements of the solicitation. Bidder shall review Attachment B, Sample Contract, to ensure the Bidder agrees to terms that will become part of the conditions of the resulting agreement. Deadline to Confirm Attendance at Prebid/Site Visit Meeting Please call 850-636-8993 or email: gfaircloth@pcairport.com :February 6, 2024 5:00 PM Deadline to submit Questions to Procurement Manager: February 9, 2024 5:00 PM District anticipated posting of answers to Questions: February 13, 2024 5:00 PM Bidders Notified of Intent to Award: February 29, 2024 The District reserves the right to accept or reject any or all bids received as a result of this ITB, and to waive any informalities, defects, or irregularities in any bid submittal, or to accept that submission which, in the judgment of the proper officials, is in the best interest of the District. The Bidder shall not condition or modify any document of this ITB as this will be grounds for deeming that bid non-responsive. If the Bidder feels that any portion of this solicitation needs to be modified or find fault and/or incorrect information, the Bidder shall address the concern during the question and answer period. The District envisions entering into a contract for the scope of services for an initial period of three (3) year with potential of three (3) one (1) year renewal terms with the awarded Bidder. The District is under no obligation, either express or implied, to contract for these services. The resulting contract may be renewed upon performance review and approval of the Airport Board of Directors prior to the issuance of a renewal term. The District, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The requirements of 49 CFR part 26 apply to the resulting contract. It is the policy of the District to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. The Airport encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.