This is a service / maintenance or supply contract in Council Bluffs, Iowa. Contact the soliciting agency for additional information.

The City of Council Bluffs, Iowa (City), is requesting bids for Hot-Mixed Asphalt Cement Concrete from qualified companies, herein called Bidder/Supplier/Contractor. All necessary personnel, supervision, materials and equipment to be provided by the Bidder and prices included in the bid should reflect the same. The bid will be awarded based on the lowest bid for Line Item #1: Hot-Mixed Asphalt Surface Course Picked Up. Maximum Aggregate Size of 1/2". PG 64-34, 300,000 ESAL. The work under this bid will be administered and overseen by an authorized designee of the Public Works Department. The contract and schedule of prices shall remain in effect from May 1, 2024 through April 30, 2025. Bid prices are firm for these dates and shall not change seasonally. Pricing shall include any surcharges and all applicable taxes for items or product picked up out of state. Each bid must be accompanied by a bid deposit or bid bond payable to the City of Council Bluffs, Iowa, for a sum of $500.00. Said check to be forfeited by the successful bidder upon failure to sign attached agreement with the City. Upon bid award, a performance bond in the amount of $10,000 will be required in order to fulfill the requirements in the provision listed under specification, VIOLATIONS. Each bidder and the City recognize the bid notes as part of the agreement. This is an all or nothing bid and will be awarded to one Contractor. Upon bid award, awardee and City official will sign attached agreement. The City reserves the right to secure materials from any source or in any manner as it deems necessary. Quantities provided represent the anticipated material needs of the City for the 2023 construction season. Nothing in this document should be construed as a guarantee to purchase materials. Materials will be purchased on an as needed basis utilizing the City's purchase order system. Payment for material supplied will be made after submittal of an invoice, indicating delivery ticket and purchase order number, to the City Purchasing Division. It is understood by the City of Council Bluffs and the Supplier that no payment will be made for any additional charges not specifically listed in this bid. All materials supplied under this contract shall conform to the requirements of the appropriate section of the Iowa Department of Transportation's Standard Specifications for Highway and Bridge Construction (or equal) with prior approval of the Council Bluffs Public Works Department. It shall be the responsibility of the supplier to make certain that all materials meet these specifications. Materials not meeting such will be rejected by the City. VIOLATIONS: The bidders supplying material under this contract must make delivery and/or have material available for pick up upon receipt of the purchase order or individual order from the City. If Supplier fails to meet the purchase requests of the City, they will be sent a written warning from a City representative. If the City has to use a different supplier due to the contract awardee being unable to fulfill an order, the contract awardee will be responsible to pay the difference in any excess charges over the contracted price the City had to pay to the secondary supplier. SPECIFICATIONS - HOT-MIXED ASPHALT CEMENT CONCRETE Material is to be in strict accordance with the most recent edition of the Iowa Statewide Urban Standard Specifications for Public Improvements (includes reference to the Iowa Department of Transportation). The asphalt must meet the requirements of 1/2 " Type A, Asphalt Cement Concrete with minimum 60% crushed aggregate as defined in the Iowa Department of Transportation specification for this mix, Section 2303. Estimated quantities to be used by the City: Hot-mixed asphalt: 12,000 to 20,000 tons Heated tack oil picked up: 2,000 gallons Tack oil applied on site: 3,500 gallons Each bid must be accompanied by a cashier's check, certified check or bid bond payable to the City of Council Bluffs, for a sum of $500.00. Copies of bid bonds or checks are to be uploaded in the assigned requested attachments area. If a company who has a check is awarded the bid, the City will request the physical check at that time. The cashier's check or certified check will be returned to the successful bidder(s) once the agreement has been executed. Letters of credit and company or personal checks are not acceptable substitutes for a bid bond and would be cause for rejection of bid. Question Deadline 02/09/2024 at 5:00 PM CT No addenda or clarifications shall be considered valid except those issued in writing from the City of Council Bluffs Purchasing Officer. The City reserves the right to accept or reject any or all bids or parts thereof. The City further reserves the right to waive technicalities and formalities in bids, as well as to accept in whole or in part such bids where it is deemed advisable in protection of the best interests of the City.