This is a service / maintenance or supply contract in Napa, California. Contact the soliciting agency for additional information.

The Napa County Department of Public Works is issuing this Request for Proposal (RFP) seeking proposals from licensed and qualified companies to provide contract pricing for inspection, testing, and maintenance of fire sprinkler systems and equipment at various County facilities. A California C-16 Fire Protection Contractor license is required. The Napa County Department of Public Works is issuing this Request for Proposal (RFP) seeking proposals from licensed and qualified companies to provide contract pricing for inspection, testing, and maintenance of fire sprinkler systems and equipment at various County facilities. The selected contractor will provide routine, non-routine, and emergency inspections, testing, and maintenance services of County facilities fire sprinkler systems and equipment. Provided services shall conform to the applicable standards established by the National Fire Protection Association (NFPA) and as referenced, incorporated, and required by the California Office of the State Fire Marshal in the California Code of Regulations and other applicable codes, laws, and regulations. See Attachment A for full scope of work. Term of contract is anticipated to be five (5) years, comprised of an initial three (3) year term with the provision of two (2) additional one (1) year terms. The contract start date is anticipated to be July 1, 2024. March 5, 2024 Questions due by 4:00 p.m. (PT) March 8, 2024 Responses to questions will be published. These dates may be changed at the discretion of Napa County. Changes to the voluntary job walk date, due date for questions, or due date for proposal submittal will be made by written addendum. County reserves the right to hold or forgo interviews with highest-scoring proposers on the dates noted above. All Proposals become the property of the County. The County reserves the right to reject any and all submittals; to request clarification of information submitted; to request additional information from competitors; and to waive any irregularity in the submission and review process. None of the materials submitted will be returned to the Respondent unless they are not submitted in a timely manner. Proposals will become a public record and available for release to the public upon selection of a successful Respondent and an Intent to Award Notification is distributed. Respondents shall specify in their cover letter if they desire that any portion of their Proposal be treated as proprietary and not releasable as public information. If Respondent chooses to claim any information as proprietary, it must specify those sections in the cover letter and provide any legal justification for treatment as such. However, respondents should be aware that all such requests may be subject to legal review and challenge. In such event, each Respondent shall be responsible for the legal defense against the release of their Proposal as public information. The County reserves the right to award an agreement without further competition based on the responses received to this RFP. The County reserves the right to request additional information not included in this RFP from any or all Respondents after proposal due date. The County reserves the right to contact references not provided in the submittals. The County reserves the right to incorporate its standard language into any contract resulting from this solicitation. The County's contract template is attached for reference. Templates are attached for reference only and do not need to be signed or returned with proposal. The County reserves the right to reject any and all Proposals or any part of a Proposal if it is determined it is not in the best interest of the County. The County reserves the right to reject the proposal of any submitter who previously failed to perform properly, or complete on time, contracts of a similar nature, or to reject the Proposal of a respondent who is not in a position to perform such a contract satisfactorily. The County may reject the Proposal of any respondent who is in default of the payment of taxes, or other monies due to Napa County. An individual who is authorized to bind the proposing agency contractually shall sign the Proposal. The signature must indicate the title or position that the individual holds in the firm. An unsigned Proposal shall be rejected. Payment of California Prevailing Wage is required. In accordance with Section 1774 of the Labor Code, the prevailing wage rates for classifications of labor to be employed in the work have been determined and copies of the applicable determinations are on file at the Public Works Office and may be reviewed upon request. Workers must be paid at the rates at least equal to the prevailing wage. Any and all proposers and their subcontractors who would be providing services under a contract awarded as a result of this RFP must be registered with the California Department of Industrial Relations (DIR) pursuant to CA Labor Code Section 1725.5 and obtain a valid DIR registration number prior to submitting proposal. Failure to provide a valid DIR registration number on Attachment C - Rate Proposal Form will disqualify respondent. A California C-16 Fire Protection Contractor license is required. Registration with the California Department of Industrial Relations (DIR) is required, and a valid DIR registration number must be maintained throughout the entirety of the contract. G. Security and Privacy. Any persons entering a Napa County building may be required to complete a privacy declaration form. Any persons entering a Health and Human Services facility will be required to complete a Confidentiality Statement. Any persons entering the Napa County Jail facility will be required to provide a completed Visitor Security Clearance Form and be subject to background and security check. Attachment E is provided as an example only and does not need to be returned with proposal. Questions about this RFP shall be submitted via email by 4:00 p.m. (PT) on March 5, 2024, and be referred to: Amanda Exum, Staff Services Analyst I amanda.exum@countyofnapa.org Email inquiries must clearly indicate that the inquiry is regarding this Fire Sprinkler Systems Inspection, Testing, and Maintenance RFP Number PM022401. Questions will not be answered that would tend to constitute an evaluation of a response being prepared or that might give an unfair advantage to a potential respondent. Except for the above named, potential respondents should not contact Napa County officials or staff regarding any aspect of this RFP. If such contact is made, the County reserves the right to reject the Proposal. No prior, current, or post award verbal conversations or agreements with any officer, agent, or employee of the County or any other person or entity shall affect or modify any terms or obligations of this RFP or any agreement resulting from this process.